IAWA Executive Committee Meeting: November 3, 1998

IAWA

CAUS

IAWA Executive Committee Meeting

November 3, 1998
Cowgill Hall, Architecture Conference Room

Present: Jeannette E. Bowker

Donna Dunay

Marcia F. Feuerstein

Mitzi Vernon

Elsie Beam, invited guest

The Chair, Donna Dunay, called the meeting to order at 4:10.

Ms Dunay made a call for items to be put on the agenda.
The agenda was set as follows: 1) Visit by Ann Tyng; 2) Schedule and discussion of Milka Prize; 3) other announcements and new business.

Ms Feuerstein discussed the proposed visit by Ann Tyng to Virginia Tech, funding sources for her honorarium, possible dates for her visit, and the content of her visit. Ms Tyng indicated to Ms Feuerstein that she would be available to lecture and would consider providing some of her architectural models for an exhibition as well as. Ms Dunay suggested that Ms Tyng might lead a seminar-studio exercise in geometry, which could involve Ms Tyng's assigning an exercise prior to coming. It was decided the end of February should be avoided and that the best time might be after Spring Break. The next step is to talk to Frank Weiner and Dean Knox for funding and then negotiate the dates and content, as well as honorarium with Ms Tyng. Ms Feuerstein will continue working on this event.

Ms Dunay led the discussion of the purpose and development of the student competition for the $1000.00 Milka Prize. The competition will have two stages. The first stage will be an entry 'fee' as an abstract of the proposal. The second stage is the final project. Ms Bowker and Ms Vernon discussed the outcome of the proposals, which could take a variety of forms. They suggested that the projects would use the collection in any way to create a poster, paper, video clip, etc. Ms Feuerstein suggested that if the entries remained within the archive and were not returned, they would contribute to the archive's collection.

Ms Dunay suggested that the first year of the prize be limited to Virginia Tech students and be opened up to all students next year. Ms Dunay also suggested that the subtitle "Student Research" be added to the prize description. She will rework the text. Ms Dunay, Ms Vernon and Ms Feuerstein discussed revised dates for the first year only, suggesting a March 1st deadline for Stage 1 (before Spring Break.) and a Mid-September deadline for Stage 2. The Stage 2 deadline would occur before the yearly meeting of the Board of Advisors. Entries would then be reviewed during the Board of Advisors meeting. The winning entry would be announced at the Award Ceremony.

Ms Vernon commented that it would be necessary for Barry to find money for the next Milka Prize and offered to work with Barry on this issue. Ms Vernon discussed the importance of disseminating information about the archive through Barry for the purpose of fundraising. She offered to work with Barry on developing criteria for fundraising, the production of PR materials, as well identifying a list of specific financial needs of the archive (such as student scholarships, the annual Milka prize, building an endowment, funding a director, etc.) Ms Feuerstein noted that the CAUS News should include the Milka Prize. Ms Bowker noted that we should identify the archive's necessities.

Ms Dunay discussed the status of the 1997/1998 IAWA Newsletter, reporting that the Newsletter is almost complete and ready to be printed. It is undergoing final editing. Ms Feuerstein will edit the upcoming 1998/1999 Newsletter.

Ms Dunay introduced the idea of creating a Director position for the Archive. There was no further discussion.

Ms Dunay requested the status of the acquisition criteria, drafted by Dean Hitchingham and the IAWA Sub-committee on archive acquisitions and collection management policy. Ms Feuerstein stated that she had not heard from Dean Hitchingham.

Ms Dunay suggested that the Executive Committee meet the first Tuesday of every month at 4:00 p.m. Ms Dunay suggested that the Executive Committee meet the third Tuesday of each month for other activities. The Committee agreed with this proposed schedule. Ms Dunay will organize a visit to the Archive in Special Collections for Tuesday, 17 November at 4:00 p.m.

The next Executive Committee meeting was set for Tuesday 1 December 1998 at 4:00 p.m. in the Architecture Conference Room.

The meeting was adjourned at 5:10 p.m.
Minutes respectfully submitted by Marcia F. Feuerstein, Secretary
8 December 1998