IAWA Board of Advisors Working Meeting

September 10, 2000
Executive Boardroom of Newman Library

Present:	Donna Dunay, Humberto Rodriguez-Camilloni, Brian Katen, Gerrianne Schaad, Brinda Somaya, Frank Weiner, Tony Wrenn, Joan Wood, Mitzi Vernon
Absent:	Patricia Williams, Evelyn Lang Jakob, Wenche Findal, Marcia Feuerstein, Inge Horton, Paul Knox, Nobuko Nakahara, Eileen Hitchingham, Solange d'Herbez de la Tour
Invited Guests:	Milka Bliznakov, Blanche Lemco van Ginkel, Gail McMillan.

CALL TO ORDER:
Chair Donna Dunay called the meeting to order at 12:20 p.m.

1. APPROVAL OF AGENDA
   The agenda was revised to reflect changes from the previous Board meeting earlier in the morning (see attached revisions). Mr. Wrenn moved to approve the agenda and Ms. Wood seconded, and the revised agenda was approved as follows:
   
   1. Approval of the Agenda
   2. Appointment of Nominating Committee
      1. Policy on Board Composition
   3. Appointment to Working Committees and Approving Program
      1. Collection development and associated programs
      2. Newsletter
      3. Research Prize Jury
      4. Fundraising
   4. Date of Annual Meeting 2000/2001
   5. Adjournment
   
   
2. APPOINTMENT OF NOMINATING COMMITTEE
   Mr. Wrenn requested a clarification of the Nominating Committee via the by-laws. The new committee consists of Brian Katen, Inge Horton, and Mitzi Vernon. Donna Dunay will ask Ms. Horton to join the committee. Donna Dunay asked the group to consider again the composition of the Board. Tony Wrenn reaffirmed the need to emphasize international membership. He further suggested that such members should not have to pay fully for travel to board meetings. The committee should address establishing a policy for honoraria or renumeration. Ms. Dunay recommended that Frank Weiner, Dr. Rodriguez-Camilloni and the nominating committee look at the policy. Further she suggested that Pat Williams be added to this group, which would be adjunct to the nominating committee. Blanche Lemco van Ginkel recommended firmly that the nominating committee be active and report back to the Board. Dr Camilloni-Rodriguez proposed the use of Teleconferencing during our board meetings.
   
   
3. APPOINTMENT TO WORKING COMMITTEES & APPROVING PROGRAM
   
   1. Collection Development & Associated Programs
      Donna Dunay proposed that all board members be involved in collection development decisions.
      
      
   2. Newsletter
      Marcia Feuerstein will continue to work on the newsletter and Ms. Somaya will contribute to the newsletter and report on Southeast Asia. Tony Wrenn recommended a Southeast Asia column in the newsletter.
      
      Brinda Somaya (regarding the collection policy) suggested that we have separate collections for endangered materials and for contemporary people and perhaps a third collection for international archives (this might be the "IAWA Resource" not unlike the online biographies). Gail McMillan suggested a "statement of intent" for international collecting-to be handed to potential donors. Mr. Wrenn stated that if Ms. Bliznakov is traveling and discovers something, she should feel free to take it with the approval of the donor. Ms. McMillan added that the "deed of gifts" has space in it for information and narrative. Ms. Wood asked if it would be possible for someone traveling (e.g., Milka Bliznakov) to offer a piece of paper that signs over the work to the IAWA. Dr. Bliznakov responded that most of the work she has brought back was given to her in trust. Mr. Wrenn added that Ms. Bliznakov could have a letter from the Board stating that she is representing the IAWA.
      
      Donna Dunay encouraged the group to move on to other topics and take up the issues of collecting again and through the year. Mitzi Vernon asked to reiterate Ms. Somaya's suggestions about separate collections.
      
      
   3. Research Prize Jury
      Donna Dunay stated that Tony Wrenn would continue to work on the Prize Jury. Dr. Rodriguez-Camilloni will join him, and Evelyn Lang Jakob would be a third member (Ms. Dunay will ask Dr. Jakob to join the group).
      
      
   4. Fundraising
      Mitzi Vernon will continue to work on fundraising.
      
      
4. DATE OF ANNUAL MEETING 2000/2001: to be decided later.
   
   
5. ADJOURNMENT
   Donna Dunay adjourned the meeting at 1:05 p.m.
   Minutes recorded by Mitzi Vernon, respectfully submitted on 9/18/2000 and corrected by Marcia Feuerstein on 11/13/2000

Send questions or comments to:
IAWA Archivist, University Libraries
Virginia Tech, P.O. Box 90001,
Blacksburg, VA 24062-9001