IAWA

IAWA Board of Advisors Executive Meeting

September 20, 2001

IAWA

Present: Marcia Feuerstein, Brian Katen, Mitzi Vernon, Bert Rodriguez, Milka Bliznakov.
Absent: Gail McMillan, Frank Weiner, Paul Knox, Eileen Hitchingham, Dawn Bushnaq Donna Dunay.
Guests: Heather Ball, Nora Stover.

Chair Marcia Feuerstein called the meeting to order at 4:03pm.

Introductions:
Marcia introduced the guests: Heather Ball, the new librarian at the Art and Architecture library and Nora Stover the new IAWA administrative support staff person in CAUS.

Minutes:
The minutes for the meeting on June 12th were reviewed and approved as corrected.
Brian Katen will send everyone the minutes for the August meeting for review and approval.

Treasurer's Report:
Bert Rodriguez noted that the envelope from Sigrid Rupp arrived but her check was not in the envelope. Bert will contact her.

Bert proposed, and all agreed, that when we receive Rupp's check, it be deposited in the endowment account it.

Bert noted that donations to the IAWA should either be deposited in the endowment account or spent. This would insure that the IAWA Board controls how the funds are used.

Bert confirmed with Denise that the IAWA has three accounts:
The first is the Endowment Account, which has a minimum endowment of $25,000.00.
Second, is the Operational Account, which is used for expenses.
Third, is the Bliznakov Prize Account. This account receives the interest earned by the endowment account.

Marcia noted that she would review the policies for the use of the Development account.

Marcia also noted the need to project the operational expenses for the coming year noting that she has some of the old accounting projections. Bert will meet with Denise to review past projections and actual expenditures.

Mitzi Vernon noted that we really should have a monthly accounting by Denise and asked we request a monthly banner accounting form Denise.

Mailing List and Thank You Letters:
Bert requested that we prepare thank you letters for each donor. Gail McMillan in Special Collections should write this letter. Bert also asked that Special Collections cross check the monthly list of donors with the current mailing list. Any new donors should be automatically added to the mailing list.
The monthly mailing list should then be sent to the AIWA Secretary.

The secretary also keeps the current IAWA Board list, which is updated by the IAWA Chair.

Annual Meeting Agenda:
Marcia circulated a draft agenda for the annual meeting. She is continuing to refine it.
The Sunday lunch will be at L'Arche

Emeritus and Honorary Nominations:
Marcia noted that four persons who have been approved for emeritus Board membership have not received an official notification: Suzanne Torre, Rosaria Pionelli, Milka Bliznakov, and Bob Stevenson. Dawn Bushnaq will write the notifications.

Grants and Sponsorships
A Women and Minority Grant is being sought to help fund Brinda Somaya's trip to Blacksburg. The College is sponsoring Suzanne Torres' spring trip to Blacksburg. Another potential grants source is the American Association of University Women.

The meeting was adjourned at 5:01pm.
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http://spec.lib.vt.edu/iawa/minutes/20010920.html
Document Put Online: Wed Dec. 4, 2002 by Trina M. Lane