IAWA Board of Advisors Working Meeting December 6, 2001 Milka Bliznakov Home

Present: Chair Marcia Feuerstein, Gail McMillan, Humberto Rodriguez-Camilloni, Mitzi Vernon

Visitors: Heather Ball, Milka Bliznakov, Dawn Bushnaq, Kay Edge

Absent: Donna Dunay, Eileen Hitchingham, Brian Katen, Paul Knox, Frank Weiner

Call to Order:

Chair Feuerstein, called the meeting to order at 4:23 p.m. and welcomed guests, Milka Bliznakov, Dawn Bushnaq, Heather Ball, and Kay Edge.

Chair Feuerstein then requested approval of the minutes from the October 20 and 21 meetings. She asked the Board to send corrections and amendments to the minutes and notes (from the October meetings) to the Secretary. She called for a motion to approve the minutes with amendments, and Professor Rodriguez-Camilloni called the motion and Professor Vernon seconded. The motion passed unanimously.

Chair Feuerstein requested a motion for approval of the agenda, and Professor Rodriguez-Camilloni called the motion and Professor Vernon seconded. The motion passed unanimously.

Gail McMillan mentioned that, when people distribute documents at meetings, copies should to be sent to her for archiving and sending out to other members of the Board.

Report from the Treasurer:

Professor Rodriguez--Camilloni reported receiving three gifts: from Inge Horton, Iris Alex, and Ann Younggreen Sullivan.

Report on Nominations:

Professor Rodriguez-Camilloni is resigning from the Board of Advisors and as Treasurer. Chair Feuerstein then read a letter from Professor Rodriguez-Camilloni to the Board (enclosed with these minutes). Chair Feuerstein mentioned that a number of nominations were suggested to replace Professor Rodriguez-Camilloni, but Terry Clements was deemed the most qualified. She is an Associate Professor in Landscape Architecture. She has been doing research on women in landscape architecture and has been interested in the IAWA for a long time. She looks forward to joining the IAWA and to becoming Treasurer as well. Professor Rodriguez-Camilloni further offered his unqualified support of Professor Clements.

Patricia Williams has also tendered her resignation from the Board. Chair Feuerstein then read the letter from Ms. Williams. She is now the Vice President and COO of the Americans for the Arts in Washington, D.C. Gail McMillan suggested Beverly Willis for this position. Chair Feuerstein noted that Willis was approached about filling a vacant position last year but declined her nomination. The Board will be considering other replacement nominees during the next two months.

In email to the Executive Committee, Susana Torre suggested that the replacement be someone who has fundraising skills or the ability to publicize the IAWA. She suggested Queen Noir of Jordan who was/is an architect. Suggestions from Professor Rodriguez-Camilloni included an archivist at Avery, Angela Giral whom he will be seeing in Richmond in April. She could be a potential source of material for the IAWA from Avery. Chair Feuerstein suggested Julia Converse Moore as a candidate. She is director of the Architectural Archives at the University of Pennsylvania and Associate Dean of Fundraising for the College of Fine Arts. She has helped to form the Kahn archives. Professor Vernon recommended Anna Marshall-Baker from the University of North Carolina at Greensboro.

The first order of business is to send out ballots for Professor Clements as a replacement for Professor Rodriguez-Camilloni.

Milka Bliznakov Prize

Chair Feuerstein handed out a draft of letters to be sent to the six finalists (attached with these minutes). There were six semifinalists and thirteen original submissions. Several questions were raised: When is the deadline for stage two? Despina Stratigakos and Wenche Findal had sent questions about what we are looking for in the next stage. This should be in the next letter. Chair Feuerstein suggested that stage two be due the same time as stage one for next year. Professor McMillan asked whether that would mean that we have to look at both sets simultaneously?

Professor Bliznakov said that it is critical to give a clear deadline for the final product. A discussion for clarification followed about the difficulty of ascertaining a product submitted to the archive by the Prizewinner. This second year of competition is clearer in that it makes it definite that finalists are expected to submit a final product to the archive before the award is delivered.

Heather Ball suggested that we make clearer in the Prize description that the finalist not only is expected to use the archive in their research but also is entitled to access to the Board members who may be able to assist with any challenges in the development of the final product.

Professor McMillan suggested setting the competition schedule so that an award could be announced at the Annual Board meeting to enable the winner to attend the meeting.

Chair Feuerstein called for a motion that both stage one and stage two of the Prize be due September one. Professor Vernon made the motion and Professor Rodriguez-Camilloni seconded.

Newsletter

Chair Feuerstein decided to request help with the newsletter. She asked both Heather Ball and Kay Edge to take over the editorship of the newsletter. Professor Vernon said that she thought this was a brilliant move of leadership. It was agreed that Professors Edge and Ball would be co-editors. Professor Edge asked about how submissions are solicited. Professor Ball asked if interviews with donors could be used as submissions.

Chair Feuerstein suggested that the Prizewinners might have their submissions published in the newsletter. Professor McMillan further supported this suggesting it would be even more enticing to applicants to know that they would be published. Chair Feuerstein suggested that we could also find other things inside the archive to publish.

Other Business

Chair Feuerstein asked about the future meeting schedule. The next meeting will be Wednesday, January 23 at 4:00 at Professor Vernon's house. She will send out PDF maps beforehand.

Professor Bliznakov sent a letter to the board on November 2 regarding "Management Issues". She suggested that duties be more evenly distributed among the Executive Board Members. Further, when an agreement is made for people to attend to duties that it be stated in the minutes.

Professor Vernon agreed to become the curator of the IAWA Stationary. Electronic versions of it should be maintained as current throughout the year. Just prior to the Annual meeting, hard copy printed copies should be available to be distributed at the annual meeting.

Chair Feuerstein reported that Despina Stratigakos, Dawn Bushnaq and Gerri Schaad would be working on grant funding.

Professor Vernon suggested that we continue the discussion of Management Issues at the January meeting and further define the duty assignments to each of the Executive Board Members.

Chair Feuerstein reported that she received comments and reports as requested from various Board members: Inge Horton, Despina Stratigakos, Brinda Somaya.

Fundraising suggestions were sent from Inge Horton.

Collection Development

Professor Bliznakov referenced the method of architectural archiving from Berkeley noted in the Standard Series for Architecture and Landscape Design Records: A Tool for the Arrangement and Description of Archival Collections.

New Initiatives

Chair Feuerstein mentioned that Dawn Bushnaq and Professor Stratigakos are working on the planning for the 20th anniversary meeting in 2004. Professor McMillan asked how far in advance exhibits are scheduled at museums (considering a traveling IAWA exhibit).

Professor Vernon suggested that we approve minutes electronically rather than use meeting time to do so. She will complete the minutes within a few days and send them out electronically for approval.

Chair Feuerstein requested a motion for adjournment. Professor Rodriguez-Camilloni motioned and Professor Vernon seconded the motion. The meeting was adjourned at 6:10 P.M.

Professor Mitzi Vernon respectfully submits these minutes.