IAWA Board of Advisors Working Meeting: October 5, 2002

IAWA

CAUS

IAWA Board of Advisors Working Meeting

October 5, 2002 Minutes
1-5 p.m.
Milka Bliznakov Residence
Blacksburg, Virginia

Present: Marcia Feuerstein, Terry Clements, Donna Dunay, Inge Horton, Gail McMillan, Despina Stratigakos, Mitzi Vernon, Joan Wood.

Absent: Solange d'Herbez de la Tour, Wenche Findal, Eileen Hitchingham, Brian Katen, Lucinda Kaukas, Paul Knox, Nobuko Nakahara, Gerrianne Schaad, Brinda Somaya, Frank Weiner.

Guests: Milka Bliznakov, June Chu, Rosario Piomelli.

Discussion: Review of Mission Statement and Supporting Budget

Despina Stratigakos noted that she had trouble in Germany getting women to donate their papers to the archive. She has been working this past year on how to deal with this problem. She suggested we raise money to bring researchers in or for the 20^th anniversary. We need a targeted fundraising campaign. We should approach potential sponsors with a very specific goal. Terry Clements noted that it might be helpful first to discuss where money is being used. She further stated that the collection is not free-it costs the library and the College. There are dollars needed for preservation and facilities.

Joan Wood: When I talk to people about donating their archives, it is not a priority for them, and donating their money is not a priority. How do you convince people?

Despina Stratigakos: Lets figure out what our priorities are and then figure out how to fund them.

There was agreement among the Advisors present that building collections is the number one priority.

Rosario Piomelli further noted that the By-Laws indicate this as priority.

Despina Stratigakos brought an NEH Challenge grant to share with the Advisors. Gail McMillan noted that the NEH provides money for preservation and access. This would help us deal with what we already have.

Donna Dunay: Our Dean has a list, and we need to get on the list [funding priorities].

Inge Horton: I am going to D.C. next week to approach the Building Museum. We need to find people to fundraise.

Despina Stratigakos: There are things we can do. The Iowa Women's Archive has had success in raising money. I talked with them about their methods and approaching specific alumni with specific goals for funding.

Gail McMillan: The problem we have is that the University has its structure for pursuing alumni for fundraising.

Terry Clements: I went to a fundraising meeting at the Landscape Association meeting last week. Alumni is one place but there are other places such as professional organizations…this avoids having to deal with the University structure.

Milka Bliznakov: I have constructed a list of existing alumni.

Terry Clements: I will volunteer to go talk to Lindsay Davenport about contacting alumni.

Inge Horton: I make a proposal that we do a targeted fundraising campaign for the 20^th Anniversary Exhibition and International conference. And I am opposed to asking people to pay for donating their archives.

Donna Dunay: Can we establish a timeline for this since we are 3 years away?

Mitzi Vernon proposed that we attempt to follow a model similar to WEPAN (Women in Engineering Programs and Advocate's Network), which involved sponsored meals and events by corporations for the annual meeting. She further seconded Inge's proposal regarding the emphasis on the 20^th Anniversary suggesting that we pursue our collection and funding goals through that venue.

Milka Bliznakov: I second Mitzi Vernon's proposal. Publicize the exhibit as a national exhibit.

Terry Clements: We have to have a package to send out discussing the needs for this project.

Donna Dunay: We need a timeline for this.

Gail McMillan suggested we start an IAWA listserv now to let it grow for the exhibition. She agreed to set that up.

Joan Wood asked if we could pursue international grants and funding sources.

Advisors were in unanimous agreement on the following proposal as the focus of the future of the IAWA: IAWA 20th Anniversary Celebration (working title)
Proposal Outline:
Date: Autumn 2005 or Spring 2006 (dependent on museum schedules)

Friday Evening Reception & Lecture
Saturday Breakfast & Speaker, Plenary Session, Concurrent Session
Gala Event
Location for Conference: Alexandria
Location for Exhibit and Events:

National Museum of Women in the Arts
National Building Museum
National Gallery of Art

Components of the IAWA 20^th Anniversary Celebration:

International Conference
Traveling Exhibition
Conference Publication
Call for Collections
Related Local Events

Committees of the IAWA 20^th Anniversary Celebration: (Coordinators for each Committee are responsible for fundraising for that particular area)

International Conference (co-Coordinators: Despina Stratigakos, Marcia Feuerstein)
Related Local Events
Scheduling
Venues (Despina Stratigakos, Marcia Feuerstein, Donna Dunay)
Grants for Exhibitions
Speakers
Publicity
Call for Papers

Traveling Exhibition (Mitzi Vernon, Donna Dunay)

Funding for Materials
Student Project/Team Coordination
Venues
Curation (IAWA Executive Committee)
Sponsorship
Web Link

Conference Publication (Gail McMillan, Terry Clements)

Publishing
Design
Catalog of the Exhibition
Proceedings
Sponsorship
Conference Web Site (Gail McMillan)

Call for Collections (Donna Dunay, Inge Horton, Gail McMillan)

Grant Funding
Request for Materials
International Coordination for Collections

Fundraising Coordination (Gerri Schaad)
Publicity Coordination (Kay Edge)

Chair Feuerstein mentioned that she has established an electronic filebox for the IAWA.

Rosario Piomelli suggested Sweet's Catalogue as a funding source. Joan Wood further suggested the publishers of Graphic Standards.

There were suggestions of important archives as mentioned in the outgoing letter about the upcoming Celebration and exhibit:
Lois Gottlieb
Beverly Willis
Rosario Piomelli
Sigrid Rupp

Newsletter Project: It was suggested that we assemble the history of the newsletters as a document. Chair Feuerstein mentioned that Heather Ball might want to work on this because she had some experience with such documentation.

New Committees:
Bliznakov Prize: Donna Dunay (Coordinator), Despina Stratigakos, Marcia Feuerstein
Newsletter: Kay Edge (Coordinator)
Annual Meeting: Marcia Feuerstein (Coordinator), Donna Dunay, Jennifer Gunter
Nominations: Mitzi Vernon (Coordinator), Terry Clements, Inge Horton, and Wenche Findal

Milka Bliznakov: I have met with Anna Sokolina. She has no status to go to Russia to solicit work. She is an architect in New York and has a Guggenheim grant for studying Russian paintings in American collections. She immigrated to the U.S. She gave a lecture on contemporary architecture in Russia. I propose that the Board make Anna an honorary advisor so that she will have status to collect in Russia. A motion will be brought to the meeting on Sunday.

Donna Dunay: We should put on the elections notice a call for honorary nominees as well.

The working meeting adjourned at 5:50 p.m.