IAWA Board of Inaugural Meeting: October 6, 2002

IAWA

CAUS

IAWA Board of Advisors Inaugural Meeting

October 6, 2002
Executive Board Room, Newman Library
Virginia Tech, Blacksburg, Virginia

Present:    Marcia Feuerstein, Terry Clements, Donna Dunay, Kay Edge, Inge Horton, Gail McMillan, Despina Stratigakos, Mitzi Vernon.

Absent:    Lindsay Bremner, Solange d'Herbez de la Tour, Wenche Findal, Eileen Hitchingham, Lucinda Kaukas, Paul Knox, Nobuko Nakahara, Gerrianne Schaad, Brinda Somaya, Frank Weiner, Lari Yasmeen.

Guests:    Kristen Caswell.

CALL TO ORDER

Chair Marcia Feuerstein called the meeting to order at 1:50 P.M. and welcomed the new member of the Board present, Kay Edge. [Note: there was no longer a quorum for binding voting, however, the meeting proceeded as planned]

Chair Feuerstein requested the approval of the agenda or changes to the agenda. Treasurer Clements asked that a few items be added to the agenda: Discussion of the Operations Manual; Annual Meeting Funding; Function of Board Members; Donations dispersed between accounts.

Chair Feuerstein called for a motion to approve the agenda with amendments. Treasurer Clements so moved. Secretary Vernon seconded. The motion was approved unanimously.

Appointment of Officers
Inge Horton moved to continue all current officer appointments. Donna Dunay seconded. The motion was approved unanimously.

Appointment of the Nominating Committee
Chair Feuerstein noted that the Secretary is automatically Chair of the Nominating Committee. Nominating Committee: Mitzi Vernon; Terry Clements; Inge Horton, Wenche Findal.

Appointment to Working Committees
Chair Feuerstein called for committee volunteers. The following advisors volunteered or were nominated for the committees noted. The Chair is ex-officio to all committees.
Collections: Gerrianne Schaad, Inge Horton and Donna Dunay
Newsletter: Chair Feuerstein suggested that Kay Edge and Heather Ball continue working on the newsletter. Treasurer Clements suggested that we have Wenche Findal as an international advisor to the newsletter.
Bliznakov Prize: Donna Dunay, Inge Horton, Despina Stratigakos,
Fundraising: Gerrianne Schaad and Jennifer Gunter.

20^th Anniversary Celebration (outline from Saturday's working meeting):
IAWA 20^th Anniversary Celebration (working title)
Date: Autumn 2005 or Spring 2006 (dependent on museum schedules)

Friday Evening Reception & Lecture
Saturday Breakfast & Speaker, Plenary Session, Concurrent Session
Gala Event

Location for Conference: Alexandria
Location for Exhibit and Events:

National Museum of Women in the Arts
National Building Museum
National Gallery of Art

Components of the IAWA 20^th Anniversary Celebration:

International Conference
Traveling Exhibition
Conference Publication
Call for Collections
Related Local Events

Committees of the IAWA 20^th Anniversary Celebration: (Coordinators for each Committee are responsible for fundraising for that particular area and coordinating with other committees)

International Conference (co-Coordinators: Despina Stratigakos, Marcia Feuerstein)

Related Local Events
Scheduling
Venues (Despina Stratigakos, Marcia Feuerstein, Donna Dunay)
Grants & Sponsorship
Speakers
Publicity
Call for Papers

Traveling Exhibition (Mitzi Vernon, Donna Dunay)

Funding for Materials
Student Project/Team Coordination
Venues
Curation (IAWA Executive Committee)
Grants & Sponsorship
Web Link

Conference Publication (Gail McMillan, Terry Clements)

Publishing
Design
Catalog of the Exhibition
Proceedings
Grants & Sponsorship
Conference Web Site (Gail McMillan)

Call for Collections (Donna Dunay, Inge Horton, Gail McMillan)

Grants & Sponsorship
Request for Materials
International Coordination for Collections

Fundraising Coordination (Gerri Schaad)
Publicity Coordination (Kay Edge)

Chair Feuerstein volunteered to put together the text draft for the description of the 20^th Anniversary Celebration (to be used in procuring sponsorship) and will have it ready next week (October 14^th) and will circulate among the Board. She noted that images will be included with it and posted on the web site (with Gail McMillan's input.)

Treasurer Clements suggested the coordinators prepare a proposal for the next Executive Committee meeting that includes a timeline and funding concepts. It should be emailed to everyone a week prior to the meeting.

Chair Feuerstein stated that everyone present has agreed that this is an acceptable working draft of the 20^th Anniversary Celebration.

Secretary Vernon will send the revised outline, contained in these minutes, to the Board.

It was recommended that Lucinda Kaukas be part of the annual meeting committee to help coordinate the Friday night activities.

Treasurer Clements volunteered to work on the Operations Manual. It would include: roles of the advisors; functions of honorary board members and other members; description of the different accounts (including terminology and dispersal).

Chair Feuerstein noted that we do not have a quorum to vote. Donna Dunay suggested that we take this discussion to the next executive meeting. Chair Feuerstein will speak with Heather Ball about the outcome of the honorary advisor discussion.

Inge Horton extended thanks for the Symposium and Annual Meeting.

The Inaugural meeting was adjourned at 3:15 P.M.