IAWA Board of Advisors Executive Meeting: February 17, 2004

IAWA

CAUS

IAWA Board of Advisors Executive Meeting

Dean's Conference Room, Cowgill Hall, Virginia Tech
February 17, 2004

Present: Donna Dunay, Marcia Feuerstein, Jennifer Meehan, and Mitzi Vernon.

Absent: Terry Clements (regrets), Kay Edge (class), Eileen Hitchingham, Paul Knox, Scott Poole (regrets).

Guests: Milka Bliznakov

Call to Order:

Chair Marcia Feuerstein called the meeting to order at 12:00 PM. Members met from 11:00 AM until 12:00 (when a quorum was established).

Archivist's Report:

Jennifer Meehan reported on recent acquisitions and the Archivist's Report is attached to these minutes. Professor Meehan mentioned that she responds to all gifts with a thank you note to the donor. Other advisors to the Board may also wish to write a note of thanks if they know a given donor, since the donors' names are included in the minutes. Those present thought the note should also mention the possibility of making future donations with the suggestion to also consider provisions for archives in a will. A Deed of Gift Form would be included with the letter. It was decided that the Chair would be copied this correspondence.

Chair Feuerstein announced that Ms. Meehan as been appointed the IAWA Archivist by Gail McMillan. Prof. McMillan asked to continue to be included in IAWA correspondence.

Chair Feuerstein and Prof. Dunay discussed the transfer of the Milka Bliznakov Prize documents to the Archive and offered to work with Archivist Meehan on the cataloguing and development of finding aids for these documents.

Treasurer's Report:

The in-progress treasurer's report by Terry Clements was reviewed and discussed. (Attached) Chair Marcia Feuerstein mentioned that details of the endowment needed further clarification. She will be finalizing the report before the next meeting. Donna Dunay offered to work with her in preparing a diagram that would explain the divisions of the endowments and revenue sources.

20th Anniversary Report

Pamphlet
Grant Deadlines

Chair Feuerstein suggested that the IAWA focus on a 25th year celebration since this would give the archive ample time to prepare for the symposium and traveling exhibition. She further reported on upcoming grants with thoughts about proposals for exhibitions in the 25th Celebration year. She also suggested that the pamphlet that Professor Bliznakov designed for the IAWA be the prototype for the Anniversary pamphlet. All present agreed. Chair Feuerstein also mentioned that the next Graham Foundation grant cycle is due on July 15, so we should have ample time to make a proposal to the Foundation for the Exhibit and Symposium publication.

Milka Bliznakov Prize

Donna Dunay reported that the 3rd IAWA Milka Bliznakov Prize announcements were available to the media with the results seen recently in the January ACSC Newsletter. She further reported that the 5th Prize announcements are now posted. The 4th Milka Bliznakov Prize will be juried in the fall with six very strong proposals now in the second stage.

Advisor Reports

Letter prototype (from Inge Horton in California)
Chair Feuerstein shared a letter being circulated by the West Coast advisors seeking donations for the publishing of the newsletter. Those present thought it was an excellent example to use for other parts of the country/world. We hope other groups of advisors will use this as a model. (Please find attached.)

Nominations Report

Mitzi Vernon reported on the Board position terms that are expiring this year. She will be sending out the call for nominations promptly. Three on-campus advisors' terms are expiring as well as three off-campus advisors' terms. We also have one remaining vacant position. Please find the Positions document attached to these minutes.

Schedule of Meetings

Chair Feuerstein mentioned that she would be polling advisors for annual meeting dates in the fall with the possibility of holding the annual meeting in conjunction with UIFA in Toulouse, France September 1 - 5. The other possible dates are in October as follows: weekend of 23 October or weekend of 30 October (the last weekend of October.)

Chair Feuerstein suggested that Lucinda Kaukas, Advisor, and Professor of Interior Design at VCU, be invited to the next executive committee. This would be a lunchtime meeting of the Board here at Virginia Tech on March 16 so all could attend. Professor Vernon will follow up with Professor Kaukas regarding the March meeting schedule and Chair Feuerstein will work with Dave Dugas, acting Chair of Interiors, to invite Professor Kaukas as a guest critic to Interior Design studios that afternoon.

Chair Feuerstein called the end of the meeting at 12:40 PM. Professor Vernon moved, and Professor Dunay seconded. Mitzi Vernon respectfully submits these minutes.