IAWA Board of Advisors Executive Meeting: March 16, 2004

IAWA

CAUS

IAWA Board of Advisors Executive Meeting

Dean's Conference Room, Cowgill Hall
March 16, 2004

Present: Donna Dunay, Marcia Feuerstein, Lucinda Kaukas, Jennifer Meehan, Terry Clements, Kay Edge, Mitzi Vernon.

Absent: Eileen Hitchingham, Paul Knox, Scott Poole.

Invited Guests: Milka Bliznakov, Lindsay Raymond, Dan Palmer.

Call to Order

Chair Feuerstein called the meeting to order at 12:12 p.m. and welcomed guests, Milka Bliznakov, Lindsay Raymond, and Dan Palmer. She welcomed and introduced Advisor Lucinda Kaukas from Richmond, Virginia.

Chair Feuerstein requested a motion for approval of the agenda, and Professor Dunay called the motion and Professor Vernon seconded. The motion passed unanimously.

Archivist's Report

Jennifer Meehan reported on the processing of archives. A few more collections have been processed: the Scala student project as well as the architectural drawings of the Hastings Group. The Pettersen Collection is in process, and the work will continue well into next year. Please see the Archivist's Report attached with these minutes.

Professor Bliznakov asked who sends a letter to the donor. Archivist Meehan replied that she sends a thank you to the donor and copies Chair Feuerstein on this letter.

Chair Feuerstein requested a call for a motion to accept the report of the Archivist. Professor Dunay moved and Professor Clements seconded.

Kaukas Report

Lucinda Kaukas introduced herself and her work at Virginia Commonwealth University. She is an art historian as well as a professor of interior design. Her scholarly work is aimed at re-establishing women in the history of design. She has accumulated over 200 women into her study. She concentrates work in identity politics–why interiors is classified the way it is. She is working with Laura Browder, another faculty at VCU, on "constructions of masculinity in the American dreamhouse." Kaukas is an alumna from VCU with a Master of History and has a Master of Philosophy from Syracuse University. She is also currently completing her PhD at VCU.

Treasurer's Report

Professor Clements noted that the treasurer's report from the last meeting still stands. One $500 donation from Ute Westroem was given for the Library Fund for Archives Endowment and Preservation. Yasmeen Lari's wire transfer donation was finally reconciled. Donors making wire transfers should inform Lindsay Raymond when this happens so it is identified and transferred into the IAWA account.

Professor Bliznakov asked how much needs to be donated before receiving a letter from the President or Lindsay's boss. President Steger sends a letter for gifts of $5,000 or more.

Professor Dunay moved that we accept the treasurer's report and Professor Kaukas seconded.

Lindsay Raymond noted that she anticipates a value of 41,399.74 by March 31 in the former Bliznakov Prize fund, number 885682. The interest, or income fund, is at $2800.00 and is fund number 872410. The foundation account is 883329 and is currently valued at $6122.68.

Fund number 885944 is the Eleanor Peterson Endowment for the IAWA, valued at $100,000. Raymond introduced Dan Palmer, Director of Development for the library. She noted that they are strategizing about how to assist the IAWA through both the Library and the CAUS. Raymond noted that they will have ideas to discuss by the Annual Board Meeting in the fall. There is a $135,000 appraisal value of the Petersen Collection ( fund number 873049.) Professor Dunay asked about the process of appraisals. Raymond said that we need to create a structure for assigning funds for the collections that come with appraised values -- or are appraised by the donors after the materials arrive at the Archive. (ie. When a new gift has been given, they create a new account. )

It was suggested that Dan Palmer be added to the Advisors' email lists. Professor Kaukas moved that we accept this suggestion and Professor Dunay seconded. Both Raymond and Palmer will be added to both email lists.

Nomination's Report

Professor Vernon noted that she hasn't received any nominations for vacant or soon-to-be vacated positions on the Board of Advisors. Advisor Despina Stratigakos, who will not stand again as an Advisor, has agreed to be nominated an honorary advisor and continue to serve on Bliznakov Prize Committee. Professor Kaukas will not stand again but has two nominations to forward. Professors Feuerstein and Dunay agreed to stand again. Professor Vernon agreed to stand again but requested a respite from the role of Secretary. She also reminded the committee that she will be on sabbatical during the upcoming fall term. Professor Clements moved that we accept the nominations report and Professor Kaukas seconded.

Newsletter Report

Professor Edge noted that she will include a follow-up article on Lilia Scala, an interview with Scala, about the difficulties of the profession at that time. Professor Edge will send out an email to the Board requesting "war stories" from their practice experience. Chair Feuerstein asked Professor Edge to develop an outline with schedule for the Newsletter -- which should also be sent to the Board of Advisors.

New Business

CAUS auditors will visit and give a full report at our next meeting. They want a clarification on how money works and who oversees it within the IAWA. Professor Feuerstein noted that we must create a committee of stakeholders and quarterly reports to the Board of Advisors and a documented annual report to the stakeholders.

Scott Poole requested that we co-support a lecture, contributing money. Professor Dunay moved that we support the idea but not with money -- rather we should provide support which would include organization and scheduling airport, dinners, lodging at our homes, as well as a reception. We must make the Stakeholders and other ex-officio advisors aware that our Bylaws do not allow us to use endowment money for such things. However, we are able to use grants (such as the Women's and Minority Lectures grant sponsored by the Provost's office) for such things.

Annual Meeting

Chair Feuerstein polled the Board of Advisors on various dates in September and October. This included the possibility of coordinating it with the 14th UIFA Congress before or immediately following the congress between September 1-5 in Toulouse, France. Of those advisors who answered the poll, only one will not be unable to attend in France and others thought that it would be a good idea to coordinate it during that time. Chair Feuerstein suggested that we have a teleconference from Blacksburg for those who are unable travel to Europe. The Advisors decided that we will coordinate the conference with UIFA and those who are unable to travel to France could convene in Blacksburg for a videoconference or teleconference meeting between Blacksburg and Toulouse.

Chair Feuerstein requested a motion for adjournment. Professor Dunay moved and Professor Kaukas seconded. The meeting was adjourned at 1:05 P.M.

Professor Mitzi Vernon respectfully submits these minutes.