IAWA Board of Advisors Executive Meeting: July 19, 2004

IAWA

CAUS

IAWA Board of Advisors Executive Meeting

Dean's Conference Room
July 19, 2004

Present: Donna Dunay, Marcia Feuerstein, Jennifer Meehan, Terry Clements.

Absent: Eileen Hitchingham, Paul Knox, Scott Poole, Kay Edge, Mitzi Vernon.

Invited Guests: Heather Ball

Call to Order

Chair Feuerstein, called the meeting to order at 4:20pm and welcomed guest, Heather Ball.

Annual Meeting Preparation

Any advisors who cannot attend the annual meeting may assign someone to serve as their proxy for voting. Marcia will send out an agenda for the annual meeting next week.

Annual Reports

Marcia needs all annual reports by August 27, 2004 in time for the annual meeting:

Chair: annual report
Archivist: annual report
Treasurer: financial report
Secretary: minutes
Election Results:
a. Report (Advisors, Honorary Advisors, Emeritus Advisors)
b.Executive Committee Elections (Treasurer, Secretary, Chair)
Committees
a. Milka Bliznakov Prize
b. Newsletter
c. 20th Year Celebration

Advisors' Annual Reports
a. Board of Advisors
b. Honorary Advisors
c. Emeritus

Other Reports

New Business

IAWA Center Document/Charter and Stakeholders List; Deadlines

Marcia will send a copy of the stakeholders committee list to the Board. Everyone who is an Ex-Officio Member and Milka will serve on this committee. A Center Annual report is due to the Stakeholder Committee and to David McGary in the controller's office by September 30th, 2004. Terry suggested that the bi-laws might need to be adjusted to coincide with the new deadlines/requirements for Centers at Virginia Tech. Donna noted that the due date for the Milka Prize falls after the due date for the Center Report. Marcia will look into what the requirements are for this report and will update the bylaws to reflect these changes.

Director/Post Doc Position

Marcia will work with Lindsay Raymond about getting funding for a Post-Doc/Director (salaried) position for the IAWA.

Additional Nominations and Elections

Lois Gottlieb made a nomination for an advisor and Marcia has someone in mind for an Honorary Advisor. A slate of candidates is need for Executive Committee elections: Treasurer, Secretary and Chair.

Other Business

IAWA Graduate Assistant
Jaime Ryan will continue to on as the IAWA graduate assistant. She will be helping with the exhibit and newsletter.
Next Meeting
A date was not scheduled for the next meeting. Chair Feuerstein requested a motion for adjournment. Professor Clements moved and Professor Dunay seconded. The meeting was adjourned at 5:20P.M.
Heather Ball respectfully submits these minutes.