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February 12, 1988

 

 

                                MINUTES

 

                           Building Committee

                  President's Board Room, Burruss Hall

                           February 12, 1988

                               3:30 p.m.

 

  PRESENT:    Dr. Ford (Chairman), W. Kark, R. Minish (for J. Ritchey),

              D. Ludwig, P. Eyre, B. Sgro (for S. Sullivan), P. Hyer

              (for J. Perry), C. Steger, J. McLain-Kark, W. Dugger,

              M. Schlegel, K. Baker (staff), D. Eaton (staff)

 

  ABSENT:     S. Hall, K. Gorur

 

  VISITOR(S): Heather Kelly (SGA), Steve Gift

 

  1.  Announcements

 

      Dr. Ford opened the meeting and explained the charge of the Com-

      mittee, as set forth in the Constitution of the University Coun-

      cil, Article VIII, which is to make recommendations concerning

      the physical development of the University and the planning and

      construction of University buildings and physical facilities.

 

      The Committee acts in an advisory capacity directing overall fa-

      cilities.  The Committee meets quarterly prior to the Board of

      Visitors meetings.  He asked for the Committee's thoughts, ex-

      pectations, or input for the programs of the University and rel-

      evant issues.  Dr. Ford suggested that the Committee be a

      "policy recommendation" group to the University Council.  Dr.

      Ford invited the Committee's thoughts as to the best way to dis-

      tribute information.

 

  2.  1988-90 Capital Outlay Requests

 

      Dr. Ford distributed a summary of the Governor's budget (at-

      tached), and explained the recommendations versus the Universi-

      ty's request.  The Committee could get an idea, with the

      two-page project priority list (copy attached), of how the Uni-

      versity puts forward its request and the reaction of the Gover-

      nor.  The funding shown for the Human Resources capital project

      is to provide planning money.  The University would expect to

      receive construction funds in the second year of the biennium.

 

      Dr. Ford explained that the Blanket Authorization projects were

      initiated to take care of various projects in the University,

      rather than submitting individual projects to handle immediate

      problems.  These projects would include the 460 Research Com-

      pound, Animal Science Farms, and/or renovations associated with

      the research facilities.

 

      The Revenue Bond Project for Electric Service was discussed.

      The Dorm/dining Hall Project is for renovation of the electrical

      systems of the dorms and renovations of several dining halls.

 

      Dr. Ford elaborated on the request for an increase of funds for

      the Student Center Project.  The scope of the Squires project

      and Student Services has been redefined due to budget problems.

      An increase in the authorization level of 10% of the original

      project budget has been requested.  The project is being fi-

      nanced from Revenue Bonds.

 

  3.  Definition of Capital Outlay

 

      Mr. Baker provided information concerning the capital outlay

      process to the Committee (copy attached).  Capital outlay

      projects are defined as new projects that exceed $75,000 and

      renovation projects that exceed $200,000.

 

      Mr. Baker explained the five steps to initiate and implement

      projects.  The Capital Outlay budget is submitted in February of

      the odd numbered years, with action in February of the even num-

      bered years.  The University receives approval to prepare a Pre-

      planning Study, or the project is rejected.  If the University

      decides not to prepare a Preplanning Study, the request is nul-

      lified.  Preplanning Studies have to be approved for major

      projects before the project will be funded.  The General Assem-

      bly will act on the recommendations of the Governor.  Addenda to

      the Governor's budget can be submitted directly to the General

      Assembly.  Legislators can submit their own addenda to the Gov-

      ernor's budget.  Once approval is obtained, and money appropri-

      ated, the process of planning is initiated.  Generally there is

      a year's planning time for projects, and two years to build af-

      ter funds are appropriated.

 

      Mr. Kark stated that the University should be gearing up in a

      few months for capital outlay requests for the 1990-1992

      biennium in order that sufficient time is available for the

      proper preparation of Preplanning Studies.

 

  4.  Capital Outlay Status Report

 

      Mr. Baker explained that the Status Report (copy attached) is

      prepared for the Board of Visitors Buildings and Grounds Commit-

      tee every quarter; and another prepared for the State, which is

      submitted every six months.  These reports include major

      projects under construction.

 

      The Chemistry project is on schedule with the basic contract.

      Funds for the installation of 60 fume hoods were provided in the

      last session.  The University is preparing plans for bid.  This

      will delay the project completion.  Completion is now expected

      in the fall.

 

      The Business building is now occupied.  Physical Plant is com-

      pleting work on the upper two floors of Pamplin Hall.  Com-

      pletion is expected by the summer.  The Contractor is out of the

      project except for punch list items.

 

      Vet Med Phase III is essentially complete, with the major por-

      tion occupied.

 

  5.  Capital Outlay Planning Status

 

      Dr. Ludwig inquired about the Architecture/Engineering project.

      Mr. Kark reported that we have received bids and have processed

      paperwork.  As soon as the bids are approved by the Governor,

      the contractor should be on site within 30 days from that date.

 

      Mr. Kark reported that the Architecture portion of the project

      has been eliminated.

 

      The Vet Med Phase IV project is in the project criteria stage.

      Planning money was appropriated during the last General Assembly

      Session.  Hayes, Seay, Mattern & Mattern, Inc. of Roanoke are

      the architects.  Phases I, II and III are essentially complete -

      160,000 gross square feet.  Phase III serves as a link to exist-

      ing buildings with circulation and utilities.  Mr. Kark pre-

      sented schematic plans to the Committee.  These plans are in

      Richmond for review.  Plans were taken before the Art and Archi-

      tecture Review Board last Friday (February 5) and were approved.

 

      The University is in the process of initiating working drawings

      for three classrooms for Vet Med IV, which includes federal

      funds and matching funds from the Maryland Capitalization ac-

      count.  The funding has also been identified for a large animal

      and isolation facility.

 

      The University is working with the firm Hanbury, Evans, Newill,

      Vlattas of Tidewater for the completion of the Special Purpose

      Housing project.

 

      Mr. Kark reported on the Squires project.  The University is

      working with the architect to solve budget and program problems.

      The project was reduced by 10,000 sq.ft.  Basic loss was the

      elimination of faculty space for the theater department.  Their

      offices will remain in the Performing Arts Building.  The Thea-

      tre Arts Department and the Provost's office participated in the

      discussion.

 

      Mr. Kark stated that construction is proceeding in the Corporate

      Research Center.  Portions of the Innovation Center are being

      occupied now.  Research I building will be a 20,000 sq.ft.

      structure of which the Management Systems Lab will occupy 70%;

      the other space will be leased.  The Research II structure, a

      20,000 sq.ft. one-story building, is under contract by

      Lionberger Construction Company of Roanoke.  The University

      hopes to break ground in two months.  The Computing Center and

      CNS will occupy the Information Systems building.  Ground break-

      ing is expected in two months.

 

      The Committee was informed of the status of the renovation of

      the President's Home.  This project is on hold primarily because

      of budget issues and action in Richmond.  The paperwork has been

      resubmitted.  The University is hoping this will be back in two

      weeks and can begin the renovation of the interior.

 

      The Student Services project working drawings are complete and

      are in Richmond for review.

 

      The Research Division's Blanket Authorization project will give

      the University flexibility to initiate small scale projects in

      the 460 Research Compound.  One building is complete with the

      second almost complete.  An Architecture project and a Civil En-

      gineering Structural Materials Lab are currently being consid-

      ered for inclusion under the Blanket Authorization.

 

      Mr. Kark explained a proposed signage program for the campus.

      He presented a prototype sign for the Corporate Research Center,

      explaining that the elements of the prototype are being consid-

      ered for the campus, and requested feedback from the Committee.

      The general comments were to reverse the primary and background

      colors.

 

      Mr. Kark stated that if anyone has specific questions about spe-

      cific projects to please contact the Facilities Planning office.

 

  6.  Other Items

 

      Dr. Eyre suggested that the Committee meet more frequently, if

      it is going to be useful to appropriate University authorities.

      Dr. Dugger expressed similar feelings.  They would prefer meet-

      ing more often to be able to absorb the vast amount of informa-

      tion related to the projects and/or to relate to groups being

      present.

 

      Dr. Ford invited thoughts on this and other issues raised during

      the meeting.

 

  The meeting adjourned at 5:10 p.m.

 

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