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October 5, 1988

                                    MINUTES

                              BUILDING COMMITTEE

                                333 NORRIS HALL

                          OCTOBER 5, 1988 - 3:00 P.M.

  PRESENT:  D. Ford (Chairman), W. Kark, J. McLain-Kark, C. Steger, D.

            Ludwig, J. Perry, W. Dugger, E. Spencer (for L. Cross), P. Eyre,

            R. Smith, S. Hall, Michael Leahy, Michael Schlegel, K. Baker

            (staff), D. Eaton (staff)

 

 

 

  For the benefit of new members, D. Ford introduced the Committee members

  present and explained the by-laws of the Committee.  The Building Committee

  is a University committee which reports to the University Council.  This

  Committee deals with the physical development of the University, including

  planning and construction.

 

  1.  REVIEW AND APPROVAL OF PREVIOUS MEETING MINUTES

 

      J. McLain-Kark moved to approve the minutes of the May 18 meeting of

      the Committee.  W. Dugger seconded.  Motion carried.

 

  2.  CAPITAL OUTLAY STATUS REPORT

 

      K. Baker distributed the status report (copy attached) and gave a sum-

      mary of what has happened with the projects since the last meeting.

 

      The Business Infill has been occupied.  The parking lot is being com-

      pleted, but remaining cannot be finished until the Student Services

      project is finished.

 

      The Chemistry parking lot is planned to be completed within the next

      three weeks.  Pavers are being called in now.  The Infill project is

      essentially complete with the exception of the fume hoods, which is to

      be completed in February.  At that time occupancy will be completed.

 

      Planning funds for the Human Resources Infill was appropriated at the

      last Session of the General Assembly.  Construction funds are being re-

      quested in this Session.

 

      The Office and Conference Complex project at Suffolk is going well,

      with no problems encountered.

 

      Planning monies for the Winchester Office and Laboratory Complex were

      appropriated.  Construction funding is being requested in this coming

      Session.

 

      The Food Processing Facility has been occupied 90 to 95%.  A redesign

      of the kitchen was completed and the change order hasn't been finalized

      as yet.  There were a number of change orders issued caused by

      mechanical/electrical design problems.  The building is in use.  The

      mezzanine area houses the College of Architecture.

 

      Student Activities (Squires Project) - Contracts have not been let yet

      but approval has been given.  Bonding and insurance requirements need

      to come in.  Construction should start in the next 30 days, pending

      having contract in hand.

 

      The Student Services project is to be completed by next fall.

 

      The Student Activities project is well under construction, to be occu-

      pied next summer before the start of school.  There is a 12 or 13 month

      limitation in the contract.  This building is to be connected to

      Burruss by a tunnel and atrium.  There will be an elevator to the sec-

      ond level of Burruss.  There will be no connection internally to

      Derring, however, there will be a cross-walk from Derring to Pamplin.

      The parking lot will extend to the Student Services building when com-

      pleted.  This will add 60 to 70 parking spaces.  There will be a ser-

      vice access to the Student Services building.

 

      Funds for the President's House have not been transferred as yet.

      Internal budgets are being used at present until transfers have been

      made.  Exterior work is just started with site work in progress.  Janu-

      ary 1 is completion date for interior of the house.

 

      A hazardous waste problem has been identified at the

      Architecture/Engineering Infill project site.  When excavation for

      sewer lines began, the contractor discovered suspicious material.  The

      Safety office had the material analyzed by a laboratory.  Vendors were

      hired to remove the hazardous materials.  The University will contract

      to dispose of these materials off-campus.  A budget amendment has been

      requested to address this problem.

 

      The Committee questioned the reason for the Whittemore project remain-

      ing on the status report.  This project is locked in with the appropri-

      ation of the Business and Chemistry project.  Funding came in a package

      for appropriation.

 

      The Chemistry building is to be occupied after the first of the year,

      perhaps in February.

 

      The Committee was informed of the status of the Whittemore and

      Chemistry/Business parking lots.  These projects are under the same

      contract and scheduled to be completed November 1.  The University is

      working with the Highway Department in the completion of the Chemistry

      lot.

 

      The Committee was also informed that the intramural field lights are up

      and operational.

 

  3.  CAPITAL OUTLAY PLANNING STATUS

 

      Mr. Kark reviewed with the Committee the Capital Outlay Planning Sta-

      tus.

 

      Preliminary plans for the following projects were submitted.

 

      o   460 Research Compound

 

 

          Two buildings have been constructed.  These were completed through

          the blanket authorization; Fisheries, the Civil Engineering Lab and

          the Architecture building projects will be in that area.  These are

          primarily pre-engineered buildings off-campus.

 

      o   Coal Fired Facility

 

          Negotiations for the authorized design are underway for the Coal

          Fired Facility.

 

      o   Master planning effort for Whitethorne

 

          The master planning effort for Whitethorne has $50,000 from general

          funds.  The College is raising the balance for this appropriation.

 

      o   Upgrade of mechanical systems for Cowgill Hall

 

 

          Planning funds were received for design of HVAC modifications to

          Cowgill.  Design is in process.

 

      Four projects have been submitted for internal review.

 

      o   Human Resources Infill

 

          Mr. Kark presented the drawings of the Human Resources Infill.

          This project is an attachment to Wallace Hall with modification to

          the parking lot.  There will be two major entries.  One entry will

          be the Child Care Center and another to the Adult Care Center.

          This project includes an atrium.  The existing building will change

          very little.  There will be a shifting of functions but no struc-

          tural changes.  The Hotel Management and Nutrition program serves

          as a student lounge, and cafe.  The food will be prepared in a lab.

          This will be a different kind of environment.  A new floor will be

          added to the front part of the building.  The project is a very

          difficult one to deal with in terms of elevation.  The strategies

          for using brick are being looked at, with an effort to pick up key

          reference points from the existing building.  The estimates suggest

          that this project is on budget.

 

      o   Winchester Office and Laboratory Complex - Phase II

 

          Planning funds were appropriated for the Winchester Office and Lab-

          oratory Complex.  This facility is a 120-acre research farm, which

          includes a storage barn and new laboratory.  The lab also includes

          a large conference room.  This project has a dramatic view of farm

          land and orchards.  Gauthier/Alvarado and Associates of Falls

          Church are the architects.   The only feature of this structure,

          other than concrete block, is the glazed entry.  There are cost

          containment issues with this project.

 

      o   Special Purpose Housing

 

          The Special Purpose Housing project is expected to be out to bids

          shortly after the first of the year.  Seven additional houses will

          face the parking loop.  Programmed bus stops are planned on this

          loop.  VT Facilities will include this loop in regular bus runs.

 

          Organizations have already been identified for occupancy of this

          facility.  Nothing is planned for housing of married students at

          this point.  There was a project in 1981, which had been completed

          through design development.  However, this project was shelved be-

          cause of vacancy rates in Blacksburg.  The University has a strong

          commitment for Greek housing.  Houses are all alike with the excep-

          tion of design features.

 

      o   Veterinary Medicine Phase IV Planning

 

          Veterinary Medicine Phase IV preliminary plans have been submitted.

          $150,000 planning money has been appropriated, but no construction

          money available at this point.  This project will complete the bal-

          ance of the program space for the college and includes an isolation

          facility and three additions to finger barns to the rear.  The low-

          est level includes an interlinking service tunnel, animal facili-

          ties, new loading facility and classroom space.  The next level

          will be used for research space, large animal holding, and exten-

          sive research space generic labs.  Library addition and seminar

          space are on a level that classrooms are approached from.  The next

          level up links elements to continue circulation of upper levels.

 

      The Committee requested information on the next stage of projects

      planned; specifically, the Human Resources project.  No construction

      funds are available at this point.  Will have to rely on the actions of

      the General Assembly in early '89, '90, or '92.  Funds cannot be com-

      mitted until they are appropriated.

 

      Mr. Kark extended an invitation to the Committee to visit the Univer-

      sity Architect's office at any time to view plans and talk with the

      staff.

 

  4.  ORGANIZATIONAL STRUCTURE AND CAPITAL PROJECT REVIEW

 

      The University is conducting a review of the organization of the Facil-

      ities Planning units.  Review is taking place now.  An outside review

      team, composed of three people, was formed to review the overall organ-

      izational plan and make recommendations to an Advisory group on campus.

      This Advisory group is composed of the following:  C. Steger and R.

      Sorensen, D. Ludwig, S. Hall, K. Duncan, W. Kark, K. Baker, and W.

      Winstead.  Wayland Winstead is a management services member of the

      group who is doing most of the staffing work.  Intent is to have the

      outside consultants review the organization and make recommendations to

      the Advisory group inhouse and forward to the Associate Vice President

      for Facilities.  This effort is expected to be complete by the first of

      January.  The Capital Project process will be a part of the review.

      There are several distinct steps.  What those steps are and what kinds

      of submissions that are required in each one of those steps will be re-

      viewed.

 

  5.  1989 GOVERNOR'S BUDGET AMENDMENTS

 

      Dr. Ford reported that there are four projects for which we have plan-

      ning monies.  Construction funds will be requested for the following

      projects:

 

          Human Resources Infill

 

          Winchester II

 

          Veterinary Medicine Phase IV

 

          HVAC for Cowgill Hall

 

      Additional amendments have been submitted.  A summary of the 1989 Capi-

      tal Budget Amendments was distributed (copy attached).

 

      The Air Quality - Cowgill Hall Cleanup project is intended to reimburse

      the University for the cost incurred in relocation of occupants of

      Cowgill and cleanup of the ventilation system.

 

      The Hazardous Waste Disposal project is intended to reimburse the Uni-

      versity for cost incurred in the removal of hazardous waste that was

      discovered during the excavation process of the

      Architecture/Engineering Infill.

 

      An amendment regarding health and safety issues was requested to ad-

      dress a number of major projects relating to health and safety, and

      specifically includes installation of fire alarms in academic buildings

      on campus, asbestos removal, access for the handicapped (to include

      vertical access in seven or eight major buildings with installation of

      elevators), and air quality of several major University facilities.

 

      The Campus Space Planning project is intended to reduce the reliance on

      leased space and at the same time provide better facilities for fac-

      ulty, students and staff.  The intent is to study the feasibility of

      renovation of some of the older dormitories on campus to address the

      needs currently being met in leased space, and the possible con-

      struction of replacement dormitories.

 

      In the spring, the University will determine the 90-92 budget requests.

 

  6.  CAMPUS SIGNAGE

 

      Mr. Kark reported on the initiatives for campus signage for the Univer-

      sity.

 

      The process of naming campus streets needs to be addressed.  Next sum-

      mer the signing of buildings around the drill field will be initiated.

      These signs will identify primary occupants.  There will be new signs

      in student parking lots, entry signs at Kent/Washington Streets.  Se-

      veral streets are still basically unnamed.

 

      It was the consensus of the Committee that any requirements of future

      naming of roads on campus would be through the Building Committee.

 

  The meeting adjourned at 5:05 p.m.

 

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