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Governance Minutes ArchiveOctober 5, 1988
MINUTES BUILDING COMMITTEE 333 NORRIS HALL OCTOBER 5, 1988 - 3:00 P.M. PRESENT: D. Ford (Chairman), W. Kark, J. McLain-Kark, C. Steger, D. Ludwig, J. Perry, W. Dugger, E. Spencer (for L. Cross), P. Eyre, R. Smith, S. Hall, Michael Leahy, Michael Schlegel, K. Baker (staff), D. Eaton (staff) For the benefit of new members, D. Ford introduced the Committee members present and explained the by-laws of the Committee. The Building Committee is a University committee which reports to the University Council. This Committee deals with the physical development of the University, including planning and construction. 1. REVIEW AND APPROVAL OF PREVIOUS MEETING MINUTES J. McLain-Kark moved to approve the minutes of the May 18 meeting of the Committee. W. Dugger seconded. Motion carried. 2. CAPITAL OUTLAY STATUS REPORT K. Baker distributed the status report (copy attached) and gave a sum- mary of what has happened with the projects since the last meeting. The Business Infill has been occupied. The parking lot is being com- pleted, but remaining cannot be finished until the Student Services project is finished. The Chemistry parking lot is planned to be completed within the next three weeks. Pavers are being called in now. The Infill project is essentially complete with the exception of the fume hoods, which is to be completed in February. At that time occupancy will be completed. Planning funds for the Human Resources Infill was appropriated at the last Session of the General Assembly. Construction funds are being re- quested in this Session. The Office and Conference Complex project at Suffolk is going well, with no problems encountered. Planning monies for the Winchester Office and Laboratory Complex were appropriated. Construction funding is being requested in this coming Session. The Food Processing Facility has been occupied 90 to 95%. A redesign of the kitchen was completed and the change order hasn't been finalized as yet. There were a number of change orders issued caused by mechanical/electrical design problems. The building is in use. The mezzanine area houses the College of Architecture. Student Activities (Squires Project) - Contracts have not been let yet but approval has been given. Bonding and insurance requirements need to come in. Construction should start in the next 30 days, pending having contract in hand. The Student Services project is to be completed by next fall. The Student Activities project is well under construction, to be occu- pied next summer before the start of school. There is a 12 or 13 month limitation in the contract. This building is to be connected to Burruss by a tunnel and atrium. There will be an elevator to the sec- ond level of Burruss. There will be no connection internally to Derring, however, there will be a cross-walk from Derring to Pamplin. The parking lot will extend to the Student Services building when com- pleted. This will add 60 to 70 parking spaces. There will be a ser- vice access to the Student Services building. Funds for the President's House have not been transferred as yet. Internal budgets are being used at present until transfers have been made. Exterior work is just started with site work in progress. Janu- ary 1 is completion date for interior of the house. A hazardous waste problem has been identified at the Architecture/Engineering Infill project site. When excavation for sewer lines began, the contractor discovered suspicious material. The Safety office had the material analyzed by a laboratory. Vendors were hired to remove the hazardous materials. The University will contract to dispose of these materials off-campus. A budget amendment has been requested to address this problem. The Committee questioned the reason for the Whittemore project remain- ing on the status report. This project is locked in with the appropri- ation of the Business and Chemistry project. Funding came in a package for appropriation. The Chemistry building is to be occupied after the first of the year, perhaps in February. The Committee was informed of the status of the Whittemore and Chemistry/Business parking lots. These projects are under the same contract and scheduled to be completed November 1. The University is working with the Highway Department in the completion of the Chemistry lot. The Committee was also informed that the intramural field lights are up and operational. 3. CAPITAL OUTLAY PLANNING STATUS Mr. Kark reviewed with the Committee the Capital Outlay Planning Sta- tus. Preliminary plans for the following projects were submitted. o 460 Research Compound Two buildings have been constructed. These were completed through the blanket authorization; Fisheries, the Civil Engineering Lab and the Architecture building projects will be in that area. These are primarily pre-engineered buildings off-campus. o Coal Fired Facility Negotiations for the authorized design are underway for the Coal Fired Facility. o Master planning effort for Whitethorne The master planning effort for Whitethorne has $50,000 from general funds. The College is raising the balance for this appropriation. o Upgrade of mechanical systems for Cowgill Hall Planning funds were received for design of HVAC modifications to Cowgill. Design is in process. Four projects have been submitted for internal review. o Human Resources Infill Mr. Kark presented the drawings of the Human Resources Infill. This project is an attachment to Wallace Hall with modification to the parking lot. There will be two major entries. One entry will be the Child Care Center and another to the Adult Care Center. This project includes an atrium. The existing building will change very little. There will be a shifting of functions but no struc- tural changes. The Hotel Management and Nutrition program serves as a student lounge, and cafe. The food will be prepared in a lab. This will be a different kind of environment. A new floor will be added to the front part of the building. The project is a very difficult one to deal with in terms of elevation. The strategies for using brick are being looked at, with an effort to pick up key reference points from the existing building. The estimates suggest that this project is on budget. o Winchester Office and Laboratory Complex - Phase II Planning funds were appropriated for the Winchester Office and Lab- oratory Complex. This facility is a 120-acre research farm, which includes a storage barn and new laboratory. The lab also includes a large conference room. This project has a dramatic view of farm land and orchards. Gauthier/Alvarado and Associates of Falls Church are the architects. The only feature of this structure, other than concrete block, is the glazed entry. There are cost containment issues with this project. o Special Purpose Housing The Special Purpose Housing project is expected to be out to bids shortly after the first of the year. Seven additional houses will face the parking loop. Programmed bus stops are planned on this loop. VT Facilities will include this loop in regular bus runs. Organizations have already been identified for occupancy of this facility. Nothing is planned for housing of married students at this point. There was a project in 1981, which had been completed through design development. However, this project was shelved be- cause of vacancy rates in Blacksburg. The University has a strong commitment for Greek housing. Houses are all alike with the excep- tion of design features. o Veterinary Medicine Phase IV Planning Veterinary Medicine Phase IV preliminary plans have been submitted. $150,000 planning money has been appropriated, but no construction money available at this point. This project will complete the bal- ance of the program space for the college and includes an isolation facility and three additions to finger barns to the rear. The low- est level includes an interlinking service tunnel, animal facili- ties, new loading facility and classroom space. The next level will be used for research space, large animal holding, and exten- sive research space generic labs. Library addition and seminar space are on a level that classrooms are approached from. The next level up links elements to continue circulation of upper levels. The Committee requested information on the next stage of projects planned; specifically, the Human Resources project. No construction funds are available at this point. Will have to rely on the actions of the General Assembly in early '89, '90, or '92. Funds cannot be com- mitted until they are appropriated. Mr. Kark extended an invitation to the Committee to visit the Univer- sity Architect's office at any time to view plans and talk with the staff. 4. ORGANIZATIONAL STRUCTURE AND CAPITAL PROJECT REVIEW The University is conducting a review of the organization of the Facil- ities Planning units. Review is taking place now. An outside review team, composed of three people, was formed to review the overall organ- izational plan and make recommendations to an Advisory group on campus. This Advisory group is composed of the following: C. Steger and R. Sorensen, D. Ludwig, S. Hall, K. Duncan, W. Kark, K. Baker, and W. Winstead. Wayland Winstead is a management services member of the group who is doing most of the staffing work. Intent is to have the outside consultants review the organization and make recommendations to the Advisory group inhouse and forward to the Associate Vice President for Facilities. This effort is expected to be complete by the first of January. The Capital Project process will be a part of the review. There are several distinct steps. What those steps are and what kinds of submissions that are required in each one of those steps will be re- viewed. 5. 1989 GOVERNOR'S BUDGET AMENDMENTS Dr. Ford reported that there are four projects for which we have plan- ning monies. Construction funds will be requested for the following projects: Human Resources Infill Winchester II Veterinary Medicine Phase IV HVAC for Cowgill Hall Additional amendments have been submitted. A summary of the 1989 Capi- tal Budget Amendments was distributed (copy attached). The Air Quality - Cowgill Hall Cleanup project is intended to reimburse the University for the cost incurred in relocation of occupants of Cowgill and cleanup of the ventilation system. The Hazardous Waste Disposal project is intended to reimburse the Uni- versity for cost incurred in the removal of hazardous waste that was discovered during the excavation process of the Architecture/Engineering Infill. An amendment regarding health and safety issues was requested to ad- dress a number of major projects relating to health and safety, and specifically includes installation of fire alarms in academic buildings on campus, asbestos removal, access for the handicapped (to include vertical access in seven or eight major buildings with installation of elevators), and air quality of several major University facilities. The Campus Space Planning project is intended to reduce the reliance on leased space and at the same time provide better facilities for fac- ulty, students and staff. The intent is to study the feasibility of renovation of some of the older dormitories on campus to address the needs currently being met in leased space, and the possible con- struction of replacement dormitories. In the spring, the University will determine the 90-92 budget requests. 6. CAMPUS SIGNAGE Mr. Kark reported on the initiatives for campus signage for the Univer- sity. The process of naming campus streets needs to be addressed. Next sum- mer the signing of buildings around the drill field will be initiated. These signs will identify primary occupants. There will be new signs in student parking lots, entry signs at Kent/Washington Streets. Se- veral streets are still basically unnamed. It was the consensus of the Committee that any requirements of future naming of roads on campus would be through the Building Committee. The meeting adjourned at 5:05 p.m.
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