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Governance Minutes ArchiveSeptember 1, 1989
MINUTES Building Committee 112 Burruss Hall September 1, 1989 - 4:00 p.m. PRESENT: D. Ford (Chairman), W. Kark, F. Carlisle, W. Dugger, J. Ritchey, L. Cross, D. Kingston, K. Gray, K. Baker (staff), D. Eaton (staff) ABSENT: C. Steger, J. McLain-Kark, S. Hall, J. Cummins D. Ford introduced and welcomed new members of the Committee, recognizing new members and welcoming returning members. 1. Review and Approval of Previous Meeting Minutes B. Dugger moved to approve the minutes of the February 8, 1989 meeting of the Committee. J. Ritchey seconded. Motion carried. 2. Capital Outlay Status Report K. Baker reported on the status of current projects. The Whittemore Addition and Business Infill projects are complete. Inspection for the Chemistry project was scheduled two weeks ago. Other than punch list items during inspection, this project is complete. The Veterinary Medicine Phase IVa (Large Animal Isolation Unit) project was bid last week. The construction budget for this project is $274,000. A $299,000 bid was received, and after negotiations, it was reduced to $283,000. The University plans to cover the remaining out of contingency funds within the project budget. The project, which is anticipated to be on schedule, is funded from Maryland capitation funds. Phase IVb (Classroom Addition) project will be advertised next Sunday, September 10. The bids will be received on October 10 and opened on October 11. The project budget is set at $863,000. Veterinary Medicine Phase IV project is a combination of federal funds and the lottery bill. This project did not make the lottery list cut off this year, but it is anticipated funding will be available August of 1990. A federal appropriation of $480,000 has been allotted for planning. The planning will be complete with the receipt of cost estimates and preparation of final bid documents within a few weeks. This project will complete the College of Veterinary Medicine project as originally identified. The Architecture/Engineering project is expected to be complete in March or April of 1990. The staff is working with the College of Engineering and the Budget Office for completion of a lab upfit and furnishings package to complete the project. The Cowgill Hall HVAC project will be funded through the lottery bill. The University is working on the planning. This project is on hold until August 1990 when funding will be available. The Grove (President's House) is complete. The working drawings for the Human Resources Infill project are in Richmond for review by the Division of Engineering and Buildings. Their review should be completed by September 15, with bids being advertised by the end of September, 1989, and received by the end of October. The Master Site Planning project is essentially finished. The only remaining item is completion of the signage program. The Forest Products Center project is complete. The Pesticide Storage Facility at Winchester is complete. The Office and Conference Complex at Suffolk was just completed and is now occupied. The state inspection was cancelled due to work load in the Division of Engineering and Buildings. This project was $5,000 under budget, and a month late in completion. The Urban Pest Control Facility is complete. The Hazardous Materials Facilities project was never funded. This project has been authorized, and is tabled until funds are identified. The Pilot Plant Building project was completed last year. Working drawings for the Winchester Office and Laboratory Complex have been completed and are in Richmond for review. This project did not make the lottery bill cut off for this year, however, the University is anticipating August 1990 funding. The Food Processing and Storage Facility project is complete. The Squires asbestos program is being completed and the east end of the third floor has been released to the contractor to resume renovation work. The first and second floors, east end, should be completed by the middle of September. The remainder of the building will be completed by February. The impact to the schedule is uncertain at this time, but six to nine months delay is anticipated. Completion is expected in the summer months of 1991. The Committee was brought up-to-date on the Student Services project. The architect resigned just as construction was started. A stop work order was issued for three months. New architects were hired and they identified foundation problems in the original contract documents. These have been resolved and the work is progressing. The University Counsel is pursuing the possibility of litigations issue with the Attorney General's office. The project should be complete by next fall. The Telecommunications project is being handled out of the Office of the Vice President for Communications, with very little involvement with the Planning office. This project is almost complete. The Special Purpose Housing project is under construction and considerably under budget, with no problems identified to date. Creative Construction Company is the contractor. This contractor also completed the Business building. The Handicapped projects are being implemented on a phased basis. These are small projects. Working drawings for the Price Hall elevator is almost complete, with bidding anticipated within the next two months. The Civil Structures Lab, which is part of a blanket authorization project located in the research compound on Plantation Road, should be finished in October. This project is a $700,000 project. The $300,000 Aquaculture facility, also part of a blanket authorization project, will be finished this week. Some interior work is being completed by Physical Plant. 3. Capital Outlay Planning Status W. Kark reviewed with the Committee the Capital Outlay Planning Status. Engineering/Architecture Planning money has been authorized for the Engineering/Architecture project. Funds have been made available through the lottery bill. Shriver & Holland, Norfolk, are the architects, with Skidmore, Owings & Murrill of Washington as consultants. This project is under contract now and in the programming stages. Agri Bio-Tech Authorization to prepare the Preplanning Study for Agri Bio-Tech has been received. The Study is being accomplished in-house and will be submitted within the next week or two. Seismograph The Seismograph project is on hold awaiting funding. No Preplanning Study was required. Chiller Capacity The Preplanning Study for the expansion of the Chiller capacity is being handled by the Arch./Engr. firm of Wiley and Wilson, Lynchburg, Virginia. Norris/Holden HVAC The Norris/Holden HVAC Preplanning Study is being completed in-house and includes air-conditioning and upgrading of electrical service to the building. This project also includes the provision of a handicapped elevator in Holden and the resolution of code problems that exist. The project also includes some minor renovations. Dorm/Dining: Renovations, M.P. and New Dorm Handbury, Evans, Newill, Vlattas from Norfolk, Virginia, have been selected as the architects for the Dorm/Dining Master Plan and to prepare two Pre-planning Studies. The dorm preplanning project is tied to the concept of converting some older dorm space to academic use. The Preplanning Study has been completed. The Dorm/Dining Renovation project is to enhance the quality of student life and includes renovations of Owens and Dietrick. The project also includes improvement of the electrical systems of some of the dormitories and introduction of an area office concept. This Preplanning Study is almost completed. The ongoing Master Plan study will address a broad range of issues related to the future of the dorm/dining system. Parking Auxiliary: Upgrade of existing lots and a new parking structure The Parking Auxiliary project includes a Preplanning Study being done in-house for a 500-car garage in response to parking needs and for the upgrading of existing lots, to include: paving, lighting, and landscaping, etc. It was reported to the Committee that, typically, paving a gravel lot increases parking capacity by as much as 10%. Recreational Sports/Fitness The Recreational Sports-Fitness Center project is under contract as a Preplanning Study with Wiley & Wilson, Lynchburg, and Parkin Architects out of Los Angeles. This proposed facility includes a swimming pool, basketball courts, multi-purpose rooms, running track, handball courts, etc. Coal-Fired Facility Additional funds are being requested for the Coal-Fired Facilities project in order to respond to anticipated EPA pollution requirements. Creative Arts Center The University is in the process of preparing a Feasibility Study for a Creative Arts Center. State submissions are not required at this time since the authorization request is for planning funds only. The Architects Collaborative, Boston, Mass., with Dewberry & Davis, Marion, Virginia, as consultants, have been hired to prepare the Feasibility Study. A three-phase project is anticipated. This study will identify a project that includes all of the arts in one facility. The first phase is planned to be a performance facility and large gallery, meeting rooms, and support spaces. Phase Two is planned to be graphics and media areas, quality TV studios, and some academic components. Phase Three is planned to be the instructional component of music, art, theatre, and dance. The three phases may be accomplished over a long period of time as funding is identified. The University hopes to have the Feasibility Study finished by late fall. Phase I of this proposed facility would be funded with private funds. Middleburg Equine Research The Middleburg Equine Research Facility project is funded with $500,000 in private monies and $125,000 general funds. Architects were interviewed last week and a firm will be selected within a week. Outdoor Pool The University is in the process of hiring architects for an Outdoor Pool on the Tech campus. Final selection will be made next week. This facility will include a pool and clubhouse which has lockers, toilets, showers, recreational equipment rental space, and new golf pro-shop. 4. Concept of Revision of Master Plan D. Ford and W. Kark reported on the concept of revisions to the University Master Plan for recommendation to the Buildings and Grounds Committee of the Board of Visitors. Mr. Kark discussed three projects which require a revision or modification of the University Master Plan. Recreational Sports/Fitness Three possible sites for the Recreational Sports/Fitness Center were considered: the Rector Field House; behind the Animal Science building, and the South Recreational Fields. Mr. Kark explained the rationale (advantages and disadvantages of each site) for the final selection. Given all the constraints, the Rector Field House site was chosen. The basic advantages included functional relationship to other recreational and sports activities, access to parking for commuter students, reasonable walking distance for residential students, and minimal construction constraints associated with the site. Creative Arts Center The Creative Arts Center is proposed as a cultural center for the University and the community. After evaluating several sites, the initial decision is to locate the facility between Shultz Hall, the Mall and Main Street. The decision is somewhat dependent upon the final massing of the entire program. The advantages of this site selection include the functional relationship between this facility and Squires. As well, this siting would help create an identifiable cultural center for the campus and a strong and appropriate interface with the Town and larger community. Long range planning also suggests that future changes in the dorm system might make it possible to integrate Schultz Hall into the complex. Outdoor Pool The Outdoor Swimming Pool has been sited near the existing Golf Club House. Other possible locations for the outdoor swimming pool were in the vicinity of the coal pile, which is being moved; several sites in the area of the existing dorms and adjacent to the new Recreational Sports/Fitness Center. After evaluating the advantages and disadvantages of each site, the Golf Club House site was selected. This location afforded an opportunity to enhance the recreational aspects of the Duck Pond area and to simultaneously address in one facility the needs of the golf course and Student Activities equipment-rental function. As well, this facility has the potential of serving the student body on a year around basis providing a warming house for ice skaters and cross-country skiers. Provisions of off-street parking will also solve existing safety problems along Duck Pond Drive. In January and February, 1990, the University will need to incorporate these overall revisions into the Master Plan. The Building Committee was asked to endorse these revisions. Action: J. Ritchey moved and D. Kingston seconded that the J. Ritchey moved and D. Kingston seconded that the Building Committee endorse the revisions of the Master Plan as presented, and recommended their submission to the Buildings and Grounds Committee of the Board of Visitors. Motion carried. B. Dugger then expressed a concern that the University needs classrooms and laboratories rather than buildings that do not address our major academic space problem. Dr. Ford stated that the Recreational Sports-Fitness Facility and the Outdoor Pool would be user-funded facilities, with the Creative Arts Center being privately funded. Academic space is generally funded by state general funds. These facilities are not therefore in competition. 5. General Discussions: D. Kingston reviewed with the Committee some thoughts on long range planning, with regard to the Agri Bio-Tech facility. Currently the departments are terribly fragmented. He stressed the need to bring some of the programs together. Price Hall is unsafe. Biochemistry needs more space, and is located in the wrong place on campus. It was his opinion that it belongs between Chemistry and Biology and that the isolated Anaerobic Microbiology lab needs to be brought on campus. He stressed that there is a need for long range thinking that also respects departmental-academic affiliations. The meeting adjourned at 5:25 p.m.
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