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September 1, 1989

 

                            MINUTES

                       Building Committee

                        112 Burruss Hall

                 September 1, 1989 - 4:00 p.m.

 

 

  PRESENT:  D. Ford (Chairman), W. Kark, F. Carlisle, W.

            Dugger, J. Ritchey, L. Cross, D. Kingston,  K.

            Gray, K. Baker (staff), D. Eaton (staff)

 

  ABSENT:   C. Steger, J. McLain-Kark, S. Hall, J. Cummins

 

  D. Ford introduced and welcomed new members of the Committee, recognizing

  new members and welcoming returning members.

 

  1.  Review and Approval of Previous Meeting Minutes

 

      B. Dugger moved to approve the minutes of the February 8, 1989

      meeting of the Committee.  J. Ritchey seconded. Motion carried.

 

  2.  Capital Outlay Status Report

 

      K. Baker reported on the status of current projects.

 

      The Whittemore Addition and Business Infill projects are complete.

 

      Inspection for the Chemistry project was scheduled two weeks ago.

      Other than punch list items during inspection, this project is

      complete.

 

      The Veterinary Medicine Phase IVa (Large Animal Isolation Unit)

      project was bid last week.  The construction budget for this project

      is $274,000.  A $299,000 bid was received, and after negotiations, it

      was reduced to $283,000.  The University plans to cover the remaining

      out of contingency funds within the project budget.  The project,

      which is anticipated to be on schedule, is funded from Maryland

      capitation funds. Phase IVb (Classroom Addition) project will be

      advertised next Sunday, September 10.  The bids will be received on

      October 10 and opened on October 11.  The project budget is set at

      $863,000.  Veterinary Medicine Phase IV project is a combination of

      federal funds and the lottery bill.  This project did not make the

      lottery list cut off this year, but it is anticipated funding will be

      available August of 1990.   A federal appropriation of $480,000 has

      been allotted for planning.  The planning will be complete with the

      receipt of cost estimates and preparation of final bid documents

      within a few weeks.  This project will complete the College of

      Veterinary Medicine project as originally identified.

 

      The Architecture/Engineering project is expected to be complete in

      March or April of 1990.  The staff is working with the College of

      Engineering and the Budget Office for completion of a lab upfit and

      furnishings package to complete the project.

 

      The Cowgill Hall HVAC project will be funded through the lottery

      bill.  The University is working on the planning.  This project is on

      hold until August 1990 when funding will be available.

 

      The Grove (President's House) is complete.

 

      The working drawings for the Human Resources Infill project are in

      Richmond for review by the Division of Engineering and Buildings.

      Their review should be completed by September 15, with bids being

      advertised by the end of September, 1989, and received by the end of

      October.

 

      The Master Site Planning project is essentially finished.  The only

      remaining item is completion of the signage program.

 

      The Forest Products Center project is complete.

 

      The Pesticide Storage Facility at Winchester is complete.

 

      The Office and Conference Complex at Suffolk was just completed and

      is now occupied.  The state inspection was cancelled due to work load

      in the Division of Engineering and Buildings.  This project was

      $5,000 under budget, and a month late in completion.

 

      The Urban Pest Control Facility is complete.

 

      The Hazardous Materials Facilities project was never funded.  This

      project has been authorized, and is tabled until funds are

      identified.

 

      The Pilot Plant Building project was completed last year.

 

      Working drawings for the Winchester Office and Laboratory Complex

      have been completed and are in Richmond for review.  This project did

      not make the lottery bill cut off for this year, however, the

      University is anticipating August 1990 funding.

 

      The Food Processing and Storage Facility project is complete.

 

      The Squires asbestos program is being completed and the east end of

      the third floor has been released to the contractor to resume

      renovation work.  The first and second floors, east end, should be

      completed by the middle of September.  The remainder of the building

      will be completed by February.  The impact to the schedule is

      uncertain at this time, but six to nine months delay is anticipated.

      Completion is expected in the summer months of 1991.

 

      The Committee was brought up-to-date on the Student Services project.

      The architect resigned just as construction was started.  A stop work

      order was issued for three months.  New architects were hired and

      they identified foundation problems in the original contract

      documents.  These have been resolved and the work is progressing.

      The University Counsel is pursuing the possibility of litigations

      issue with the Attorney General's office.  The project should be

      complete by next fall.

 

      The Telecommunications project is being handled out of the Office of

      the Vice President for Communications, with very little involvement

      with the Planning office. This project is almost complete.

 

      The Special Purpose Housing project is under construction and

      considerably under budget, with no problems identified to date.

      Creative Construction Company is the contractor.  This contractor

      also completed the Business building.

 

      The Handicapped projects are being implemented on a phased basis.

      These are small projects.  Working drawings for the Price Hall

      elevator is almost complete, with bidding anticipated within the next

      two months.

 

      The Civil Structures Lab, which is part of a blanket authorization

      project located in the research compound on Plantation Road, should

      be finished in October.  This project is a $700,000 project.

 

      The $300,000 Aquaculture facility, also part of a blanket

      authorization project, will be finished this week. Some interior work

      is being completed by Physical Plant.

 

  3.  Capital Outlay Planning Status

 

      W. Kark reviewed with the Committee the Capital Outlay Planning

      Status.

 

          Engineering/Architecture

 

          Planning money has been authorized for the

          Engineering/Architecture project.  Funds have been made available

          through the lottery bill.  Shriver & Holland, Norfolk, are the

          architects, with Skidmore, Owings & Murrill of Washington as

          consultants.  This project is under contract now and in the

          programming stages.

 

          Agri Bio-Tech

 

          Authorization to prepare the Preplanning Study for Agri Bio-Tech

          has been received.  The Study is being accomplished in-house and

          will be submitted within the next week or two.

 

          Seismograph

 

          The Seismograph project is on hold awaiting funding. No

          Preplanning Study was required.

 

          Chiller Capacity

 

          The Preplanning Study for the expansion of the Chiller capacity

          is being handled by the Arch./Engr. firm of Wiley and Wilson,

          Lynchburg, Virginia.

 

          Norris/Holden HVAC

 

          The Norris/Holden HVAC Preplanning Study is being completed

          in-house and includes air-conditioning and upgrading of

          electrical service to the building. This project also includes

          the provision of a handicapped elevator in Holden and the

          resolution of code problems that exist.  The project also

          includes some minor renovations.

 

          Dorm/Dining:  Renovations, M.P. and New Dorm

 

          Handbury, Evans, Newill, Vlattas from Norfolk, Virginia, have

          been selected as the architects for the Dorm/Dining Master Plan

          and to prepare two Pre-planning Studies.  The dorm preplanning

          project is tied to the concept of converting some older dorm

          space to academic use.  The Preplanning Study has been completed.

          The Dorm/Dining Renovation project is to enhance the quality of

          student life and includes renovations of Owens and Dietrick.  The

          project also includes improvement of the electrical systems of

          some of the dormitories and introduction of an area office

          concept.  This Preplanning Study is almost completed.  The

          ongoing Master Plan study will address a broad range of issues

          related to the future of the dorm/dining system.

 

          Parking Auxiliary:  Upgrade of existing lots and a new parking

          structure

 

          The Parking Auxiliary project includes a Preplanning Study being

          done in-house for a 500-car garage in response to parking needs

          and for the upgrading of existing lots, to include:  paving,

          lighting, and landscaping, etc.  It was reported to the Committee

          that, typically, paving a gravel lot increases parking capacity

          by as much as 10%.

 

          Recreational Sports/Fitness

 

          The Recreational Sports-Fitness Center project is under contract

          as a Preplanning Study with Wiley & Wilson, Lynchburg, and Parkin

          Architects out of Los Angeles.   This proposed facility includes

          a swimming pool, basketball courts, multi-purpose rooms, running

          track, handball courts, etc.

 

          Coal-Fired Facility

 

          Additional funds are being requested for the Coal-Fired

          Facilities project in order to respond to anticipated EPA

          pollution requirements.

 

          Creative Arts Center

 

          The University is in the process of preparing a Feasibility Study

          for a Creative Arts Center.  State submissions are not required

          at this time since the authorization request is for planning

          funds only. The Architects Collaborative, Boston, Mass., with

          Dewberry & Davis, Marion, Virginia, as consultants, have been

          hired to prepare the Feasibility Study.  A three-phase project is

          anticipated.  This study will identify a project that includes

          all of the arts in one facility.  The first phase is planned to

          be a performance facility and large gallery, meeting rooms, and

          support spaces.  Phase Two is planned to be graphics and media

          areas, quality TV studios, and some academic components.  Phase

          Three is planned to be the instructional component of music, art,

          theatre, and dance.  The three phases may be accomplished over a

          long period of time as funding is identified.  The University

          hopes to have the Feasibility Study finished by late fall.  Phase

          I of this proposed facility would be funded with private funds.

 

          Middleburg Equine Research

 

          The Middleburg Equine Research Facility project is funded with

          $500,000 in private monies and $125,000 general funds.

          Architects were interviewed last week and a firm will be selected

          within a week.

 

          Outdoor Pool

 

          The University is in the process of hiring architects for an

          Outdoor Pool on the Tech campus.  Final selection will be made

          next week.  This facility will include a pool and clubhouse which

          has lockers, toilets, showers, recreational equipment rental

          space, and new golf pro-shop.

 

  4.  Concept of Revision of Master Plan

 

      D. Ford and W. Kark reported on the concept of revisions to the

      University Master Plan for recommendation to the Buildings and

      Grounds Committee of the Board of Visitors.

 

      Mr. Kark discussed three projects which require a revision or

      modification of the University Master Plan.

 

          Recreational Sports/Fitness

 

          Three possible sites for the Recreational Sports/Fitness Center

          were considered:  the Rector Field House; behind the Animal

          Science building, and the South Recreational Fields.  Mr. Kark

          explained the rationale (advantages and disadvantages of each

          site) for the final selection.  Given all the constraints, the

          Rector Field House site was chosen. The basic advantages included

          functional relationship to other recreational and sports

          activities, access to parking for commuter students, reasonable

          walking distance for residential students, and minimal

          construction constraints associated with the site.

 

          Creative Arts Center

 

          The Creative Arts Center is proposed as a cultural center for the

          University and the community.  After evaluating several sites,

          the initial decision is to locate the facility between Shultz

          Hall, the Mall and Main Street.  The decision is somewhat

          dependent upon the final massing of the entire program.  The

          advantages of this site selection include the functional

          relationship between this facility and Squires.  As well, this

          siting would help create an identifiable cultural center for the

          campus and a strong and appropriate interface with the Town and

          larger community.  Long range planning also suggests that future

          changes in the dorm system might make it possible to integrate

          Schultz Hall into the complex.

 

          Outdoor Pool

 

          The Outdoor Swimming Pool has been sited near the existing Golf

          Club House.  Other possible locations for the outdoor swimming

          pool were in the vicinity of the coal pile, which is being moved;

          several sites in the area of the existing dorms and adjacent to

          the new Recreational Sports/Fitness Center.  After evaluating the

          advantages and disadvantages of each site, the Golf Club House

          site was selected. This location afforded an opportunity to

          enhance the recreational aspects of the Duck Pond area and to

          simultaneously address in one facility the needs of the golf

          course and Student Activities equipment-rental function.  As

          well, this facility has the potential of serving the student body

          on a year around basis providing a warming house for ice skaters

          and cross-country skiers.  Provisions of off-street parking will

          also solve existing safety problems along Duck Pond Drive.

 

      In January and February, 1990, the University will need to

      incorporate these overall revisions into the Master Plan.  The

      Building Committee was asked to endorse these revisions.

 

      Action:

 

      J. Ritchey moved and D. Kingston seconded that the J. Ritchey moved

      and D. Kingston seconded that the Building Committee endorse the

      revisions of the Master Plan as presented, and recommended their

      submission to the Buildings and Grounds Committee of the Board of

      Visitors.  Motion carried.

 

      B. Dugger then expressed a concern that the University needs

      classrooms and laboratories rather than buildings that do not address

      our major academic space problem. Dr. Ford stated that the

      Recreational Sports-Fitness Facility and the Outdoor Pool would be

      user-funded facilities, with the Creative Arts Center being privately

      funded.  Academic space is generally funded by state general funds.

      These facilities are not therefore in competition.

 

  5.  General Discussions:

 

      D. Kingston reviewed with the Committee some thoughts on long range

      planning, with regard to the Agri Bio-Tech facility.  Currently the

      departments are terribly fragmented.  He stressed the need to bring

      some of the programs together.  Price Hall is unsafe.  Biochemistry

      needs more space, and is located in the wrong place on campus.  It

      was his opinion that it belongs between Chemistry and Biology and

      that the isolated Anaerobic Microbiology lab needs to be brought on

      campus.  He stressed that there is a need for long range thinking

      that also respects departmental-academic affiliations.

 

  The meeting adjourned at 5:25 p.m.

 

 

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