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October 10, 1993

                                 Minutes

 

                          CALS Council Meeting

 

                  Monday, October 10, 1993 - 1:30 p.m.

                         1810 Litton Reaves Hall

 

  Dr.  John White called the meeting to order at 1:30 p.m.

 

  Present:  J. White, M. Fitzwater, G. Jubb, S. K. De Datta, B. Cannell,

  B. Vinson, P. Schultz, S. Wolfe, G. Evanylo, W. Purcell, G. Norton, B.

  Ravlin, Sue Tolin (for R. Grayson), J. Myers (via Conference call), J.

  Riddell, K. Burke, J. Smith, and J. Matthews (for Michelle Frazier).

 

  Absent:  A. Swiger, B. Allen, S. Walton, B. James, J. Elledge, E.

  Collins, B. Hockman, B. Manley, and M. Jones.

 

  Guests:  P. Hoepner (for L. Myers), E. Gregory (for W. Newton), M.

  Pierson, R. Wright, V. Boggs, G. Spittle, L. Moore, B. Downey, J.

  Hillison, J. Knight, J. Crunkilton, T. McAnge, and S. LeMaster.

 

  1. Adoption of Agenda

 

  A motion was made and seconded to approve the agenda as submitted.  The

  motion passed.

 

  2. Approval of Council Minutes of August 9, 1993

 

  The CALS Council minutes from the meeting of August 9, 1993 were

  approved as submitted.

 

  3. For Information

 

  a.  H. Bruce Downey - Risk Management, discussed the University's

      insurance programs.  Downey provided a handout summarizing the four

      types of coverage:  1) Workers' Compensation - managed by Personnel

      Office -- insures against work related injuries by employees (covers

      anyone paid by the Payroll Dept., including salaried, wage,

      work-study students, GTA's, GRA's, etc.). 2) Automobile Liability --

      the other three types of insurance are managed by Risk Management --

      This coverage applies to state-owned vehicles and rented vehicles.

      Commonwealth of Virginia's auto insurance takes care of any

      accidents, even if you are at fault, if you are in a state-owned

      vehicle and/or rented vehicle.  However, vehicles are not insured

      for comprehensive or collision.  Employees should continue to

      decline the collision/loss damage waiver (CDW) offered on the

      vehicle except when overseas, in which case you should purchase the

      additional coverage).  An Automobile Loss Notice Form must be filled

      out for any accident - these are usually in the glove box of state

      vehicles.  Also, always ask that a state trooper cover the accident.

      If you are in a private vehicle on official University business and

      you have an accident, your private insurance liability insurance

      would be required to cover the accident.  However, if the liability

      exceeds the limits of the insurance coverage, Virginia Tech does

      have a hired and non-owned liability excess only insurance to cover

      the remainder of the costs. 3) General Liability -- insurance

      coverage for anything other than an automobile -- for employees and

      their duties and responsibilities as defined by job descriptions.

      The program provides $2,000,000 per occurrence liability coverage.

      4) Property -- provides full replacement-cost coverage for loss of

      property due to theft, vandalism, etc. or destruction by wind,

      water, freeze, etc.  -- VT has a short list of items that are not

      covered; if it's not on that list, then it is covered.  Further

      information regarding insurance coverage can be obtained through the

      PROFS Administrative System under Finance and Business Affairs

      Policies (3000), #3900 Risk Management Office.

 

  b.  Vernon Boggs - College Computer Committee -- discussed the

      College Computer Committee's plan to implement Ethernet connections

      (high speed transmission line that allows mainframe connection

      without use of PROFS ID, etc.  - also allows the direct connection

      between any two computers anywhere in the world).  Eventually PROFS

      will not be available.  The possibility of fraud exists with the

      Ethernet system, but there are security measures which can be taken.

      Boggs said the recommendation from the Committee is that every

      faculty and staff member have an Ethernet connection as soon as it

      can be done.  The first phase of the proposal is to initiate up to

      100 new Ethernet connections and would be a continuing process until

      everyone is connected.  However, because of the significant cost

      difference for off-campus installation, the Research and Extension

      Centers (Stations), Extension Offices, and anyone not located

      directly on campus would not be addressed at this time.  The

      Department Heads will be asked to respond on their needs.  The

      Committee is also recommending to "buy" existing computing employee

      type time so that the College can move forward in meeting its

      computing needs.  Larry Moore asked that the group address the other

      academic departments within the Blacksburg area, such as the

      Entomological facilities, farm at Whitethorne, Turf Center, etc.

      Jim Riddell also said the unit offices across the state should be

      addressed too if the other departments/units in the Blacksburg area

      are going to be included.

 

  c.  Vernon Boggs -- Conference Call Equipment -- will not work on the

      Rolm phone - you must have an analog line to use the equipment;

      areas in the College where the equipment can be used at this time

      are 1810 Litton Reaves and 104F Hutcheson Hall.  Another option is

      to unplug the fax machine and use those lines.  The equipment is

      available for check out and scheduling through Vernon.

 

   d. Jim Knight, Director of the Center for Excellence in Undergraduate

      Teaching -- discussed the services offered by this Center.  The four

      major roles of the Center are:  1) symbolic representation of the

      University's commitment to teaching; 2) advocate for effective

      teaching; 3) clearinghouse of information relative to support of

      teaching programs; and 4) provider of services for faculty relative

      to faculty development activities, course development,

      organizational development, etc.  Knight also said that the Center

      will take over the University's teaching-learning grants program.

      He also said that the Center would be linked to

      organizations/units/programs such as the Academy of Teaching

      Excellence, faculty rewards project, educational technologies (LRC)

      and new computing initiatives, writing program, outcomes assessment

      program, honors program, teaching award programs, GTA training, and

      administration of departmental awards.  Knight said the Center plans

      to have monthly workshops, brown-bag lunches, monthly newsletter,

      etc.  A broad-based steering committee has been set up to assist Dr.

      Knight in the development of Center activities.

 

  e.  Sherry LeMaster -- Class Challenge and Development Activities -- 1)

      FRS Training session for the VT Foundation - Monday, Oct. 18, 9:00

      a.m.- Noon, 142 Southgate Center. 2) Scholarship Banquet - The

      logistics for the two previous banquets have been handled by

      University Relations, but has now been brought entirely back into

      the College. 3) Planned Giving - LeMaster distributed copies of

      graphs comparing Total Alumni Gift Support FY89 ($45,952 - 196 #

      giving) - FY93 ($187,654 - 1,273 # giving); Total Private Gift

      Support FY89 ($649,083 - 424 # giving) - FY93 ($1,246,693 - 1,864 #

      giving); CALS Development Office Month Comparison - May, 1990

      ($158,393), June, 1990 ($116,725) compared to May, 1993 ($82,849,

      June, 1993 ($181,326). 4) Class Challenge - LeMaster said that the

      class challenge provides an opportunity for graduating students to

      make a multi-year commitment of support to the college to begin

      getting students sensitive to the idea of giving, to educate them on

      their giving opportunities, to provide them an opportunity for

      giving, and direct it to where they would like it to go.  Students

      would not be required to make the first payment of a three-year

      pledge until one full year after their graduation.  The 1993 Class

      Challenge resulted in 208 students participating with $1,870 being

      pledged.  After much discussion on how other colleges conduct class

      challenge, LeMaster requested help on how to make this event happen

      for the College of Agriculture and Life Sciences.  John White

      suggested that this be discussed again at the next IDAC meeting and

      then come back with a recommendation to the CALS Council at it's

      next meeting.  White also suggested that maybe there shouldn't be a

      Class Challenge this year, but to plan and get the mechanism in

      place for next year.  Larry Moore suggested taking it to the Student

      Assembly to sell them on the plan.

 

  4.  New Business

 

  a.  First Reading, College Constitution of Governance (addition of

      Section 8. Commission on Administrative and Professional Faculty).

      Dr. Larry Moore (Chaired the Governance Committee), said the

      Department Heads recommend that a Commission on Administrative and

      Professional Faculty be established within the College of

      Agriculture and Life Sciences' governance structure.  White said

      this is a commission to represent administrative and professional

      faculty who generally are not represented by faculty, such as

      Extension Agents, and others.  White asked the Secretary to

      circulate the information on this Commission to all members prior to

      the December meeting.

 

  b.  Peer Review of Classroom Teaching -- John Crunkilton presented the

      recommended guidelines for conducting peer reviews of classroom

      teaching in the College of Agriculture and Life Sciences.

      Crunkilton said the College's Academy of Teaching Excellence had

      prepared the guidelines which have been sent to Department Heads for

      review, and the document has been revised to reflect suggested

      changes.  Last Spring the report was submitted to Dean Swiger for

      approval.  One of the changes made in the original document was

      reducing the number on the review panel from three to two.  The

      other change dealt with untenured faculty - original document

      recommended a review every other year until up for tenure.  That has

      been reduced to a review after two years and again before the end of

      the fifth year of appointment.  Another item of concern was what to

      do with the report of the review committee.  A decision was made to

      send the first report of the review to the faculty member only, and

      the faculty member could decide who else would receive the report.

      Another concern was expressed by a Council member, who is also a

      member of the Academy, regarding in-class visitation.  The proposed

      guidelines require each member of the review team to visit each

      class three times.  White said this is a controversial issue and

      should be considered by Council members before voting at the next

      meeting.  Also, another concern expressed by another Council member,

      was whether you're evaluating faculty or whether you're evaluating

      faculty-class combinations.

 

  5.  Reports from Commission/Committee Chairs were postponed to the next

      meeting.

 

      The meeting adjourned at 3:00 p.m.

 

                                      Respectfully submitted,

 

 

                                      Martha M. Fitzwater

                                      Secretary

 

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