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Governance Minutes Archive

September 20, 1989

                                    MINUTES

                                    VPI&SU

                        COMMISSION ON GRADUATE STUDIES

                         20 SEPTEMBER 1989, 4:00 P.M.

                            PRESIDENT'S BOARD ROOM

 

  Present:  Drs. Bates, Boyle, Burger, Campbell, Conn, Eaton, D. Johnson

            (for R. Johnson), J. Johnson, M. Johnson, Lutze, Moore, O'Brien,

            Snoke, Stephenson, Teekell, Mr. Daniel Adams, Ms. Theresa Fried

 

  Visitors: Dr. John Perry, Mr. John Ashby

 

 

  1.  ANNOUNCEMENTS -

 

      Dean Teekell welcomed all new and returning members to the Commission

      on Graduate Studies.  All members introduced themselves and their col-

      lege and/or University committee affiliations.

 

      Dr. Dana Johnson was proxy for Dr. Ron Johnson.

 

      The renovation of the first floor Sandy Hall is in process and should

      be complete by January 1, 1990.

 

      The Planned Enrollment Procedure set a goal of 4,000 graduate students

      by the Fall Semester 1989.  The census data taken September 11, 1989

      shows 4,037 graduate students enrolled.  Dean Teekell noted this as a

      tribute to the faculty, particularly the research faculty, of this Uni-

      versity that this goal has now been reached.

 

      Dr. John Eaton distributed a sample of "Graduate School News".  This

      newsletter will be used to give faculty and students information about

      items of interest concerning graduate studies, Commission on Graduate

      Studies issues, and important dates.  Plans are to distribute this

      newsletter three times a year.

 

      Dr. Arthur Snoke asked that rosters of CGS membership and committee

      lists be distributed to Commission members.

 

  2.  APPROVAL OF MINUTES OF MAY 3, 1989 -  The minutes were approved as sub-

      mitted.

 

  3.  GRADUATE STUDENT ASSEMBLY - Theresa Fried announced the finalization of

      a coffee house for graduate students.  Students will be able to meet

      once a month at Mike's Grill in conjunction with the GSA Spouse Support

      Group.

 

      The guest speaker for the Graduate Research Symposium Reception on Oc-

      tober 12, 1989 will be Gary San Julian, a faculty member at North

      Carolina State University and a member of the National Wildlife Feder-

      ation.  The Graduate Research Symposium will be held on October 13.

 

      Daniel Adams announced that the First General Delegate meeting was held

      and a plan of action for the GSA was introduced.  The agenda for this

      plan is in the recent issue of APEX and the commission membership were

      encouraged to attain a copy for their information.  Mr. Adams stated

      that one of the general concerns at this meeting was the financial aid

      package that the University currently offers.

 

  4.  APPROVAL OF MINUTES OF THE COURSE AND PROGRAM CRITERIA COMMITTEE -  Dr.

      Janet Johnson submitted the report and it was approved.  Dr. Johnson

      also announced future meeting dates and places.

 

  5.  SUMMER ENROLLMENT - DR. JOHN M. PERRY

 

 

      Dr. Perry was introduced as guest speaker to discuss issues concerning

      student enrollment patterns, particularly summer enrollment.

 

      Dr. Perry spoke on the topics:  graduate student support, assistantship

      restrictions and summer school enrollment.

 

      Graduate student support was noted as a major issue of concern to the

      University.

 

      Dr. Perry discussed arguments taken to the Virginia Legislature in re-

      gard to increasing funding for Graduate Students.  The three arguments

      the University stresses in debate for increased funding are:

 

             1.  Importance of excellent graduate students to the research

                 programs of the Universities in the Commonwealth and the

                 economic impact this research has on the Commonwealth.

 

             2.  Data from other states to show the competition that we are

                 facing and the impacts of such with respect to attracting the

                 best graduate students.

 

             3.  The Aging of the Professoriate:  At this point in time,

                 Universities are not producing adequate numbers of qualified

                 people to replace University faculty that are vacating their

                 positions through retirement.

 

 

      The  University's concern for erosion of faculty positions was also de-

      scribed by Dr. Perry.  The State Legislature is suggesting a new count-

      ing system in which two graduate students equal  one  faculty  position

      rather than the present 4:1 ratio.  This change would increase our cal-

      culated proportion of state support at no additional cost to the legis-

      lature.

 

      He  also  discussed the decline in summer school enrollment in the past

      year.  That decline results in a direct loss of tuition revenue as well

      as the FTE count that helps to fund summer faculty positions from State

      dollars.  In future summers, GTAs, GAs and GRAs will be required to en-

      roll for at least 3 hours during all summer sessions the student is en-

      gaged in that capacity.   This  step  was  described  as  necessary  to

      sustain the summer school as a break-even operation.

 

      At  this  point,  Dr.  Perry asked for all questions and input from the

      Commission members.

 

  6.  FALL ORIENTATION AND GTA TRAINING SESSIONS - DR. MARTHA JOHNSON -   Dr.

      Johnson  reported  favorable responses from students and departments in

      regard to the organization and content of the Graduate  Student  Orien-

      tation and the GTA Training Workshops.

 

  7.  DEFENDING STUDENT POLICY ADJUSTMENTS - DR. JOHN EATON - The need to im-

      prove  registration  for  one  (1) credit hour as defending students to

      capture these students on our enrollments and the tightening of the de-

      finition of eligibility were described and related to the original pol-

      icy change approved by the Commission on Graduate Studies.

 

  8.  OTHER  BUSINESS - Dr. Teekell distributed a packet of  information  for

      perusal from the Council of Graduate Schools regarding the role and na-

      ture  of  doctoral  dissertations.    It was suggested that issue be an

      agenda item for the next meeting for possible referral  to  the  Degree

      Requirements,  Standards,  Criteria and Academic Policies Committee for

      review.

 

      Dr. Snoke referred to the May 3, 1989 meeting regarding items that were

      sent forward for referral to CGS committees  for  this  academic  year.

      The items were:

 

                "Truth in Packaging" - referred to the Course and Program

                Criteria Committee

 

                Securing Theses - referred to the Degree Requirements,

                Standards, Criteria and Academic Policies Committee

 

 

  9.  ADJOURNMENT - 5:13 p.m.

 

                                     Respectfully submitted,

 

 

 

 

                                     John L. Eaton

                                     Secretary

 

 

 

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