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December 5, 1990



                        COMMISSION ON GRADUATE STUDIES

                          5 DECEMBER 1990, 3:30 P.M.

                                206 SANDY HALL



  Present: Drs. Boyle, Brown, Burger, Hooper, R. Johnson, LaBerge, Lutze,

           McCoy, M. Murray (for Arthur Snoke), O'Brien, R. Small (for Norm

           Dodl), Sporakowski, Stephenson, Mr. David Lush, Mr. Anthony



  Visitors: Susan Truelove - Spectrum, Marvin Foushee - Registrars





  1.  ANNOUNCEMENTS -  Dr. Hooper stated that the University Council approved

      the "D Grade" Resolution.  This policy will be effective Fall 1991.


      This is the last meeting of the Commission until January 16, 1991.


      The Graduate Student Appeals Committee (chairman, Fred Lutze) of the

      CGS is considering an appeal of a graduate student relative to their

      dismissal from an academic program.  This item is being mentioned be-

      cause when the Commission meets again, an agenda item will be a re-

      vision to our policy and in particular the development of procedures to

      be used when hearing an appeals case.


      We have had a delegation on campus from Norfolk State University.  They

      are here in conjunction with a formal agreement of partnership with

      them for research ventures.  Part of the agreement is that we will re-

      cruit graduate students from Norfolk State University to appropriate

      programs here at VPI&SU.


  2.  Approval of the Agenda - Tony Townsend stated that he would like to

      discuss the Task Force on Governance.  This item was added as 9B.  The

      agenda was then approved as amended.


  3.  APPROVAL OF MINUTES OF 17 OCTOBER 1990 -  the minutes were approved as



  4.  GRADUATE STUDENT ASSEMBLY - Tony Townsend announced that the Graduate

      Student Housing issue of defining "family" is still being discussed.



      presented the minutes of the November 28 meeting. The minutes were ac-

      cepted as submitted. (Please see attachment 2 for the complete commit-

      tee report.  Mike O'Brien will be available to discuss the specific

      nature of any revisions to course and program proposals at 231-5512.)



      POLICY COMMITTEE - James Burger stated that the committee met to dis-

      cuss the fact that "I" grades are not being changed to an "F" grade as

      stated the the Policy and Procedures Manual.  The committee recommended

      that conversion to an "F" grade be automatic (computerized) if a grade

      change has not been initiated by the normal deadline.


      The committee also recommended that "I" grades be calculated as a "non-

      grade" rather than as an "F" grade.  A "X" grade should also not effect

      the QCA. A description of the wording for the Policy and Procedures

      Manual and Graduate Catalog was presented to the Commission.  This re-

      commendation will be submitted in resolution form to University Coun-




      Tony Townsend asked that this information also be added to the Faculty



      Dr. Hooper stated that the there is the understanding that, if passed,

      we will approach the CUS and ask them is they would join the CGS in a

      joint resolution.


      The committees recommendations were accepted.


  7.  CONSORTIUM COURSE TRANSFER POLICY - Dr. Hooper stated that, in the

      past, a policy of accepting up to 50% of the a student's program from

      outside of this University.  Somewhere along the way, this policy was

      changed.  In researching past minutes, there was no indication that the

      CGS had acted upon a change in policy. Several colleges within the Uni-

      versity have stated that they would like to go back to the 50% ruling.


      Dr. Hooper stated that the old policy will be xeroxed and brought to

      the next meeting for discussion.


  8.  INTELLECTUAL PROPERTIES POLICY - This policy is being revised.  The

      Commission on Research went through it and found a defect and have sent

      it back to the Intellectual Properties Committee where it originated

      for revisions.  Until the revisions are made, the CGS will not act upon

      this item.


      The following items were distributed for the membership's attention.


      1) The Role and Nature of the Doctoral Dissertation at the University

      of Florida.  As we go into our own examination of the doctoral disser-

      tation, this will be good background material.


      2) Policy on Sexual Harassment. The current and proposed policies were

      distributed.  This item came directly to the University Council from

      the Equal Opportunity and Affirmative Action Committee.  As it was pre-

      sented, several groups found that they were not ready to pass judgement

      on this item.  Since students were an issue in this policy, Dr. Hooper

      thought that the CGS should comment on this item.  Dr. Hooper asked

      that the Graduate Student Relations Committee review this policy and

      return to our next meeting with suggestions.


  9.  REPORT ON DECEMBER COMMENCEMENT - The ceremonies will be on December

      15, 1990 in Burruss Hall Auditorium. All individuals involved in the

      ceremony will cross the stage for recognition.  Undergraduates will

      come across, shake hands with the President of the University and re-

      ceive an item of rememberance.  Following that, the masters candidates

      will come forward, be greeted by the Dean of the Graduate School and by

      the President of the University and the Associate Dean of the Graduate

      School will read the names of the masters students.  The Ph.D. students

      will march forward together with their advisor, they will be hooded and

      then proceed to shake hands with the President of the University.


      There will be a separate Graduate Commencement in May.  At this point,

      it is for Ph.D. candidates only but there is a subcommittee debating

      whether Masters candidates will also be involved in the ceremonies.


  10. TASK FORCE ON GOVERNANCE - Dr. Hooper stated that a committee was ap-

      pointed to study our governance system.  Dr. Larry Moore, PPWS Depart-

      ment, chairs this committee.  A committee report was delivered to the

      University Council last year.  Since that time, the Faculty Senate has

      worked together with this committee to produce a joint recommendation

      that will come to University Council for consideration.  After a brief

      discussion of the proposed changes, Dr. Hooper stated that he would

      provide members with any information that he has available on the is-




      Tony Townsend stated the charge to the GSA was that the graduate commu-

      nity come up with a rational as to the importance of the Commission on

      Graduate Studies.  Mr. Townsend asked for any insights that the Commis-

      sion could give to help him with his assignment with the GSA.


  11. ADJOURNMENT - 4:45 p.m.


                                     Respectfully submitted,

                                     John L. Eaton




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