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Governance Minutes ArchiveDecember 5, 1990
MINUTES VPI&SU COMMISSION ON GRADUATE STUDIES 5 DECEMBER 1990, 3:30 P.M. 206 SANDY HALL Present: Drs. Boyle, Brown, Burger, Hooper, R. Johnson, LaBerge, Lutze, McCoy, M. Murray (for Arthur Snoke), O'Brien, R. Small (for Norm Dodl), Sporakowski, Stephenson, Mr. David Lush, Mr. Anthony Townsend Visitors: Susan Truelove - Spectrum, Marvin Foushee - Registrars Office 1. ANNOUNCEMENTS - Dr. Hooper stated that the University Council approved the "D Grade" Resolution. This policy will be effective Fall 1991. This is the last meeting of the Commission until January 16, 1991. The Graduate Student Appeals Committee (chairman, Fred Lutze) of the CGS is considering an appeal of a graduate student relative to their dismissal from an academic program. This item is being mentioned be- cause when the Commission meets again, an agenda item will be a re- vision to our policy and in particular the development of procedures to be used when hearing an appeals case. We have had a delegation on campus from Norfolk State University. They are here in conjunction with a formal agreement of partnership with them for research ventures. Part of the agreement is that we will re- cruit graduate students from Norfolk State University to appropriate programs here at VPI&SU. 2. Approval of the Agenda - Tony Townsend stated that he would like to discuss the Task Force on Governance. This item was added as 9B. The agenda was then approved as amended. 3. APPROVAL OF MINUTES OF 17 OCTOBER 1990 - the minutes were approved as submitted. 4. GRADUATE STUDENT ASSEMBLY - Tony Townsend announced that the Graduate Student Housing issue of defining "family" is still being discussed. 5. MINUTES OF THE COURSE AND PROGRAM CRITERIA COMMITTEE - Mike O'Brien presented the minutes of the November 28 meeting. The minutes were ac- cepted as submitted. (Please see attachment 2 for the complete commit- tee report. Mike O'Brien will be available to discuss the specific nature of any revisions to course and program proposals at 231-5512.) 6. REPORT OF THE DEGREE REQUIREMENTS, STANDARDS, CRITERIA AND ACADEMIC POLICY COMMITTEE - James Burger stated that the committee met to dis- cuss the fact that "I" grades are not being changed to an "F" grade as stated the the Policy and Procedures Manual. The committee recommended that conversion to an "F" grade be automatic (computerized) if a grade change has not been initiated by the normal deadline. The committee also recommended that "I" grades be calculated as a "non- grade" rather than as an "F" grade. A "X" grade should also not effect the QCA. A description of the wording for the Policy and Procedures Manual and Graduate Catalog was presented to the Commission. This re- commendation will be submitted in resolution form to University Coun- cil. Tony Townsend asked that this information also be added to the Faculty Handbook. Dr. Hooper stated that the there is the understanding that, if passed, we will approach the CUS and ask them is they would join the CGS in a joint resolution. The committees recommendations were accepted. 7. CONSORTIUM COURSE TRANSFER POLICY - Dr. Hooper stated that, in the past, a policy of accepting up to 50% of the a student's program from outside of this University. Somewhere along the way, this policy was changed. In researching past minutes, there was no indication that the CGS had acted upon a change in policy. Several colleges within the Uni- versity have stated that they would like to go back to the 50% ruling. Dr. Hooper stated that the old policy will be xeroxed and brought to the next meeting for discussion. 8. INTELLECTUAL PROPERTIES POLICY - This policy is being revised. The Commission on Research went through it and found a defect and have sent it back to the Intellectual Properties Committee where it originated for revisions. Until the revisions are made, the CGS will not act upon this item. The following items were distributed for the membership's attention. 1) The Role and Nature of the Doctoral Dissertation at the University of Florida. As we go into our own examination of the doctoral disser- tation, this will be good background material. 2) Policy on Sexual Harassment. The current and proposed policies were distributed. This item came directly to the University Council from the Equal Opportunity and Affirmative Action Committee. As it was pre- sented, several groups found that they were not ready to pass judgement on this item. Since students were an issue in this policy, Dr. Hooper thought that the CGS should comment on this item. Dr. Hooper asked that the Graduate Student Relations Committee review this policy and return to our next meeting with suggestions. 9. REPORT ON DECEMBER COMMENCEMENT - The ceremonies will be on December 15, 1990 in Burruss Hall Auditorium. All individuals involved in the ceremony will cross the stage for recognition. Undergraduates will come across, shake hands with the President of the University and re- ceive an item of rememberance. Following that, the masters candidates will come forward, be greeted by the Dean of the Graduate School and by the President of the University and the Associate Dean of the Graduate School will read the names of the masters students. The Ph.D. students will march forward together with their advisor, they will be hooded and then proceed to shake hands with the President of the University. There will be a separate Graduate Commencement in May. At this point, it is for Ph.D. candidates only but there is a subcommittee debating whether Masters candidates will also be involved in the ceremonies. 10. TASK FORCE ON GOVERNANCE - Dr. Hooper stated that a committee was ap- pointed to study our governance system. Dr. Larry Moore, PPWS Depart- ment, chairs this committee. A committee report was delivered to the University Council last year. Since that time, the Faculty Senate has worked together with this committee to produce a joint recommendation that will come to University Council for consideration. After a brief discussion of the proposed changes, Dr. Hooper stated that he would provide members with any information that he has available on the is- sue. Tony Townsend stated the charge to the GSA was that the graduate commu- nity come up with a rational as to the importance of the Commission on Graduate Studies. Mr. Townsend asked for any insights that the Commis- sion could give to help him with his assignment with the GSA. 11. ADJOURNMENT - 4:45 p.m. Respectfully submitted, John L. Eaton Secretary
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