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Governance Minutes ArchiveApril 17, 1991
MINUTES VPI&SU COMMISSION ON GRADUATE STUDIES 17 APRIL 1991, 3:30 P.M. 206 SANDY HALL Present: Drs. Brown, Burger, Eaton, Hooper, M. Johnson, R. Johnson, Lutze, McCoy, Moore, O'Brien, Snoke, Sporakowski, Stout, Tideman Mr. Jay Comeaux and Mr. Anthony Townsend Guest: Kay Heidbreder - General Counsel Visitors: Susan Truelove - Spectrum, Marvin Foushee - Registrars Office 1. ANNOUNCEMENTS - Dr. Hooper stated that a social will be held on April 23 at the University Club for both the CGS members and the Research Commission members. He thanked all individuals for their service this year to the CGS. Arthur Snoke asked that there be periodic updates on the numbers of ap- plications, etc. processed in the graduate school. Dr. Eaton stated that applications are running somewhat ahead of last year but that he did not have the specific figures at the meeting. Dr. Hooper stated that departments should have received a letter from the Provost's office regarding tuition stipend levels, and assistantships. Basically, the letter said there will be up to a 5% increase in tuition, there will be up to a 15% increase in out-of-state tuition, stipends and faculty salaries are to stay at the present lev- els. For out-of state students who earn $4,000 or more on an assistantship, we can continue to waive the out-of-state portion of their tuition. The university is going to provide a substantial in- crease in instructional fee scholarships and negotiations are continu- ing regarding this issue. 2. APPROVAL OF THE AGENDA - The agenda was approved. 3. APPROVAL OF MINUTES OF 3 APRIL 1991 - the minutes were approved as amended Dr. Hooper stated that the December 5, 1990 minutes, that had been ex- cepted at University Council, have now been approved in their entirety. Dr. Hooper said that he has been asked to address issues involving the programs that SCHEV did not approve at the next University Council meeting. At the last University Council meeting, the Professional Practices In- stitute was discussed. Final approval will come next fall. At the next University Council meeting, amendments and consideration of the Governance Task Force will be considered. 4. COMMITTEE REPORTS Course and Program Criteria - Mike O'Brien presented the committee report from the April 10, 1991 meeting. (please see attachment 2). The report was accepted as amended. Dr. O'Brien noted that the final committee report had been submitted to Dr. Hooper. Graduate Appeals - Dr. Fred Lutze noted that the committee report had been submitted to Dr. Hooper. Dr. Lutze stated that the it seems that the appeals process is not clearly followed at the departmental level and felt that departments should be briefed on the appropriate grievance procedures. Dr. Lutze felt that if the departments clearly understood the procedures, that grievances could be taken care of at the departmental level and would never have to advance to the CGS level. The report was accepted as submitted. Degree Requirements, Standards, Criteria and Academic Policies - Dr. James Burger stated that a committee report has been prepared in draft form and is being circulated throughout the committee. After comments/suggestions from the committee members are received, the report will be submitted to Dr. Hooper. Commencement - Dean Martha Johnson stated that all ushers and marshalls have not been nominated as yet for the commencement exercises. The hooding of the students will be done by the major professor. Posters have been made with instructions as to how to carry the hood as well as the hooding itself. The reception is scheduled to begin at 6:00 p.m. and will be held in two tents outside the coliseum. A final committee report will be submitted to Dr. Hooper after the ceremonies. Committee on Self Examination of the CGS - Dr. Hooper stated that that there will be discussion of commission structures before the term is over. 5. GRADUATE STUDENT ASSEMBLY - Tony Townsend stated that the GSA Constitu- tion has been approved by the GSA members. The document will be sent to the CSA for review next week. Kay Heidbreder suggested that the graduate student body, the CSA and CGS all should review the Constitu- tion. Jay Comeaux stated that the GRDP and Travel Fund Awards have been pre- sented. The APEX will be coming out soon. Representative nominations have been made for all the commissions and committees upon which gradu- ate students are seated. The Talloiries Resolutions has been passed and forwarded to President McComas urging him to support the Talloires Declaration - which is basically a statement of concern for our envi- ronmental responsibilities. The GSA feels that part of the University mission should be to increase environmental awareness throughout class- room, research and extension. OLD BUSINESS 6. 6.1 - STATEMENT OF RIGHTS AND RESPONSIBILITIES OF GRADUATE STUDENTS - Kay Heidbreder discussed various legal issues involved in a document of this sort. She noted that there are inconsistencies between this docu- ment and current University policies. She also felt that before a doc- ument such as this could be printed in the Policies and Procedures Manual, it would have to go through the current governance system. After discussion, Arthur Snoke made a motion that the only action taken by the CGS was that this document was accepted as a report from the students that should lead to it being a carryover item for the CGS at our first meeting next year. The motion was approved. 7. 6.2 - SELF-EXAMINATION OF GRADUATE COMMISSION/APPOINTMENT OF STUDY COM- MITTEES - Dr. Hooper stated that this issue will be discussed after University Council on structures meets. 8. 6.3 - GRADUATE HONOR SYSTEM CONSTITUTION REVISION - Dr. Hooper stated that a meeting will be held on April 24 with Kay Heidbreder to discuss the legal status of this document. 9. 6.4 - "I" GRADE RESOLUTION FINAL REPORT - Dr. James Burger stated that the resolution on incomplete grades recommended by both the CUS and CGS was presented by Norrine Spencer, a representative of the CUS, at the University Council meeting on April 15. This was a first reading. The resolution will be presented for a second reading on April 25. Dr. Snoke noted concern that the department heads, faculty and the Graduate School itself will have to be trained in the enforcement and use of the "I" grade in the future. NEW BUSINESS 10. CGS REPORT CARD - Dr. Hooper noted items on the "report card" that had been completed through the year and the items that are carryover items for CGS consideration for next year. He asked for other issues that may not been included in the list. It was noted that two issues had been left off the listing and the list will be revised. A revised re- port card and copies of all committee reports will be sent to all CGS members after the semester ends. 11. ADJOURNMENT - 4:31 p.m. Respectfully submitted, John L. Eaton Secretary
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