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April 3, 1991

                                    MINUTES

                                    VPI&SU

                        COMMISSION ON GRADUATE STUDIES

                            3 APRIL 1991, 3:30 P.M.

                                206 SANDY HALL

 

 

  Present: Drs. Boyle, Brown, Burger, Eaton, Hooper, M. Johnson, LaBerge,

           Lutze, McCoy, Moore, O'Brien, Snoke, Sporakowski, Stephenson Mr.

           Jay Comeaux

 

  Visitors: Susan Truelove - Spectrum, Marvin Foushee - Registrars

           Office

 

 

 

  1.  ANNOUNCEMENTS -  Dr. Hooper stated that there has been a request for a

      name change from the Material Engineering Department and that issue has

      been referred to the Course and Program Criteria Committee.

 

      The Open Doors evenings, scheduled for the Graduate School, have been

      suspended until next term.

 

      The Task Force on Governance will be on the agenda for two special ses-

      sions of the University Council.

 

      Dr. Stephenson announced that on April 9 at 3:30 p.m. Dr. Paul Chu will

      be presenting a seminar in Room 300 Whittemore Hall.

 

      Dr. Hooper addressed the issue of stipend levels, assistantships and

      tuition.  He stated that the stipend levels will remain at the current

      level.  The question of tuition fees for the upcoming year will not be

      answered until after the Board of Visitors meets.  The number of teach-

      ing assistantship positions will remain the same as we currently offer.

 

      This week is Women's Week on campus and next week will be International

      Week.

 

  2.  APPROVAL OF THE AGENDA - The agenda was approved with the notation that

      Jay Comeaux will be presenting the GSA report as well as item 6.1 under

      Old Business.

 

  3.  APPROVAL OF MINUTES OF 6 MARCH 1991 -  the minutes were approved.

 

  4.  COMMITTEE REPORTS

 

           Course and Program Criteria - Mike O'Brien presented the

                committee report (please see attachment 2).  The

                report was accepted as amended.

 

           Scholarship - Dr. John Eaton stated that the committee met on

                Friday, April 29.  The discussion centers around instructional

                fee scholarship monies (how any new monies might be

                distributed), possible revision of the Cunningham/Powell

                Scholarship monies that the Graduate School currently

                distributes and the Presidential Fellowships revisions.

                No firm decisions have been made regarding any of the

                issues listed.  Advertising, early application dates,

                close coordination with departments to provide additional

                financial aid and the application processes involving these

                scholarships are being studied.  The committee will

                meet again after graduation and a final report should be

                submitted by the end of next September.

 

 

  5.  GRADUATE STUDENT ASSEMBLY - no report.

 

      OLD BUSINESS

 

  6.  6.1  -  STATEMENT OF RIGHTS AND RESPONSIBILITIES OF GRADUATE STUDENTS -

      Jay Comeaux asked that all comments/suggestions  be  directed  to  Tony

      Townsend  (VTVM1  - TonyT).  Mr. Comeaux stated that the GSA would like

      to have this document incorporated in the Policies and Procedures  Man-

      ual of the Graduate School.

 

      Dr.  Snoke  questioned  the appropriateness of putting this document in

      the P & P Manual and whether in doing so this would make this  document

      a "policy".

 

      Dr.  Hooper stated that the GSA Constitution, the Honor Court Constitu-

      tion and this document should be reviewed to make sure that this  docu-

      ment  is  not  a  duplication  of  effort.   He also suggested that Kay

      Heidbreder review this document from a legal prospective so that it may

      be used as a policy.  Ms. Heidbreder will be invited to attend our next

      meeting.

 

 

  7.  6.2 - SELF-EXAMINATION OF GRADUATE COMMISSION/APPOINTMENT OF STUDY COM-

      MITTEES - Dr. Hooper stated that there will be a meeting set up soon to

      examine the CGS structure and reconcile any new changes in the CGS.  He

      also discussed the importance of the reports that the committee  chairs

      will submit in the training of new CGS members and chairs of individual

      committees.

 

  8.  6.3  - GRADUATE HONOR SYSTEM CONSTITUTION REVISION - Dr.  Hooper stated

      that a meeting will be held on April 24 with Kay Heidbreder to  discuss

      the legal status of this document.

 

  9.  6.4 - TRENDS IN GRADUATE DEGREE COMPLETION TIMES - Dr. Hooper asked the

      membership  how  they  would  like to proceed with the review of degree

      completion time frames.  After discussion, it was decided that the  in-

      stitutional research office should be contacted to prepare a new report

      of  our  peer  institutions and comparisons with those universities and

      Virginia Tech.  Dr. LaBerge will chair a committee to review this issue

      and will be calling upon the membership for volunteers  to  review  the

      document.  This item will be an agenda item for next year.

 

  10. 6.5 - "I" GRADE RESOLUTION - Marvin Foushee reported that this item has

      appeared  at CUS for a "1st Reading".  It is scheduled for a "2nd Read-

      ing" at their next meeting.  The CUS resolution parallels the  CGS  re-

      solution  discussed  at our previous meeting.  If passed, the "I" grade

      resolution policy changes will come into effect during the Spring  1992

      Semester.

 

      NEW BUSINESS

 

  11. Arthur  Snoke  asked whether the issue of required health insurance was

      restricted to international students.  Bernard LaBerge stated that,  in

      the  Fall  1991  Semester,  international students are required to have

      health insurance as well as American students  who  will  be  traveling

      abroad.    Other  graduate  students, at this time, are not required to

      have health insurance.

 

      Dr. Hooper stated that the required health  insurance  policy  will  be

      added  to the agenda for the next academic term to be discussed at that

      time.

 

  12. ADJOURNMENT - 4:31 p.m.

 

                                     Respectfully submitted,

 

 

                                     John L. Eaton

                                     Secretary

 

 

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