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March 10, 1991

                                    MINUTES

                                    VPI&SU

                        COMMISSION ON GRADUATE STUDIES

                           10 MARCH 1991, 3:30 P.M.

                                206 SANDY HALL

 

 

  Present: Drs. Brown, Burger, Eaton, Hooper, M. Johnson, R. Johnson,

           La Berge, Lutze, McCoy, Moore, O'Brien, Snoke, Sporakowski, Mr.

           Jay Comeaux

 

  Visitors: Susan Truelove - Spectrum, Marvin Foushee - Registrars

           Office

 

 

 

  1.  ANNOUNCEMENTS -  Dr. Hooper stated that there will be a seminar pre-

      sented by Dr. Jules Lapidus, President of the Council of Graduate

      Schools, on March 21, 1991 at 4:00 p.m. in 1870 Litton Reaves.  A re-

      ception will precede the seminar at 3:30.

 

      An announcement has not been made as yet regarding the stipend levels

      or the tuition for next year.

 

      April 17 will be the last meeting of the CGS for this academic year.

      We will try to bring forth a "report card" of issues that have been in-

      itiated this year, what actions have been taken and how these issues

      stand at the end of this year.  Discussion will also be held concerning

      how to proceed during the summer sessions on some issues that may not

      have been completed processed during our session.

 

      Dr. Snoke suggested that after the April 17 meeting, the committee

      chairs submit a report/summary of the committee's actions during the

      past months to Dr. Hooper.  Dr. Hooper stated that as part of the "re-

      port card" process, the committee chairs would be polled on their ac-

      tivities and he thought that it would be an good idea for these reports

      to be on record.

 

      Dr. Snoke suggested that E-mail be used by the membership for sending

      announcements or suggestions.  The E-mail addresses of the CGS members

      were collected for future use.

 

  2.  Approval of the Agenda - Dr. Hooper announced that items 6.4 Graduate

      Honor System Constitution Revision and 6.6 "I" Grade Resolution are not

      ready for CGS action and will be carried over to a future meeting.  The

      agenda was approved as amended.

 

  3.  APPROVAL OF MINUTES OF 6 MARCH 1991 -  the minutes were approved as

      amended.

 

  4.  COMMITTEE REPORTS

 

           Course and Program Criteria - Mike O'Brien announced that

                on March 27 a meeting will be held to review not only

                courses but also the Summer Cunningham applicants.

 

           Graduate Student Relations - John Eaton stated that, during

                Dr. Mike Moore's sabbatical fall semester, he had continued

                with the business brought to this committee.  Dr. Eaton

                reviewed various recommendations that the committee

                suggested regarding the content of assistantship offer

                letters.  Dr. Eaton explained that the committee formulated a

                check list for offer letters, model letters and a form letter

                that the students would return either accepting the offer

                or refusing the offer.  He stated that these model letters

                will be suggested to the departments as a guideline for their

                use.  After discussion, the committee report was accepted.

 

           Graduate Research Policies and Programs - Dr. Ron Johnson stated

                that the committee reviewed the Professional Practices

                Institute documentation and recommended the following:

 

                1.  That the CGS go on record in support of the general

                    concept of a Professional Practices Institute affiliated

                    with Virginia Polytechnic Institute and State University.

 

                2.  That a Charter, By Laws, Affiliation Agreement and

                    specific procedures to safeguard the interests of faculty

                    and the University be drafted for final approval of a

                    representative committee prior to establishment of the

                    Professional Practices Institute.

 

                3.  That such committee be composed of representatives of the

                    Commissions on Research, Extension and Graduate Studies,

                    of the Faculty Senate, and the offices of Vice Provost for

                    Research and Graduate Studies, Vice President for Public

                    Service and Vice President for Finance.

 

                    The report was accepted.

 

           Commencement - Dr. Martha Johnson stated that the commencement

                program is almost complete and Dr. Francis Borokowski,

                President of the University of South Florida, has accepted

                our invitation to speak at the ceremony.

 

                The committee is recommending that student leaders and

                fellowship students be invited to give the invocation and

                the benediction and at least one of those be a woman.

 

                Dr. Johnson distributed drawings on how the faculty should

                do the hooding and how the students should carry the hoods.

                There are plans to have poster displays in the back of the

                line up area so students and faculty can review the proper

                ways to proceed with the hooding.

 

 

  5.  GRADUATE STUDENT ASSEMBLY - Jay Comeaux announced that the Honor System

      Constitution  was introduced to the GSA during their last meeting.  The

      GSA drafted concerns in a letter and forwarded the information  to  Mr.

      Greg Benge.

 

      The  Graduate  Research  Symposium  was held on March 19 in the Johnson

      Student Center.   Dr. Eaton stated that  there  were  approximately  40

      posters  on  display and two posters were selected as outstanding.  The

      top awardee received $250.00 and the next received $150.00.   Alan Berg

      was the speaker for the evening session of the Symposium.

 

      OLD BUSINESS

 

  6.  6.1 - RESPONSE TO COMMITTEE RECOMMENDATION ON THE  TOEFL  -  Dr  Hooper

      presented  the  TOEFL  recommendations  that  the  Degree Requirements,

      Standards, Criteria and Academic Policies committee  submitted  at  our

      last  meeting for review.  The recommendation was accepted.  The recom-

      mendation is attached - see (a).

 

 

  7.  6.2 - STATEMENT OF RIGHTS AND RESPONSIBILITIES OF GRADUATE  STUDENTS  -

      Jay  Comeaux  asked  that  the  membership  refer all comments and sug-

      gestions to Tony Townsend regarding this document.  Mr. Comeaux  stated

      that  the  GSA  should  have a report at the next CGS meeting regarding

      completion of revisions on the document.

 

  8.  6.3 - SELF EXAMINATION OF GRADUATE COMMISSION/APPOINTMEMT OF STUDY COM-

      MITTEES - Dr. Hooper asked for volunteers for an AD  HOC  committee  to

      review  the  CGS  and  the committee structures.   Volunteers:   Arthur

      Snoke, Mike Moore, and Ron Johnson will be joined by Dr. Hooper and one

      or two administrators from the Graduate School to form this committee.

 

  9.  6.4 - GRADUATE HONOR SYSTEM (CARRY OVER ITEM FOR A FUTURE MEETING)

 

  10. 6.5 - STATUS OF THE GTA TRAINING PROGRAM - Dr. Eaton stated that he had

      prepared a White Paper describing the rationale for a GTA training pro-

      gram.    Activities  at other Universities as well as thoughts from the

      graduate school administrators and faculty formed the basis for the re-

      port submitted to Dr. Hooper last June.  Dr. Hooper then requested that

      I proceed with planning an expanded training program.  A committee con-

      sisting of Dr. Bill Snizek, Dr. George Simmons, Dr. Virginia Fowler Dr.

      Harlan Miller, Dr. Norm Dodl and John Lewis (the Outstanding GTA  award

      winner  from  last  year)  and Dr. Eaton has conducted the planning.  A

      survey is being conducted in the Colleges of Agriculture and  the  Col-

      lege of Arts and Sciences to ascertain the amount of GTA training which

      is  currently being conducted.  From the survey, it has been found that

      few departments have extensive GTA training programs.   There  are  se-

      veral  departments  that  have  informal departmental one day sessions.

      The instructors are primarily relied upon to train the GTAs assigned to

      their  courses.  The   draft   document   for   Training   the   Future

      Professoriate,  which  was passed out previously, is basically what the

      we plan to do on August 20-23, 1991.  Dr. Eaton explained some  of  the

      plans  for  the  sessions.  A new GTA Manual is also being produced and

      should be available by July 1 and will be distributed  to  all  depart-

      ments and GTAs.

 

  11. 6.6 - "I" GRADE RESOLUTION (CARRY OVER ITEM FOR A FUTURE MEETING.)

 

      NEW BUSINESS

 

  12. 7.2  - TRENDS IN GRADUATE DEGREE COMPLETION TIMES - Dr.  Hooper submit-

      ted the document for the membership's review for discussion at a future

      meeting.  Allan Bloom and Gerald McLaughlin prepared  this  report  and

      Dr.  Hooper  stated that any updates or suggestions that the Commission

      would like to have incorporated could be handled through these individ-

      uals.

 

  13. 7.3 - SCHEV RECOMMENDATION ON NEW  PROGRAM  PROPOSALS  -  Dr.    Hooper

      stated  that  staff  recommendations had been made on the following new

      program proposals:

 

            M.S.  -   Hotel, Restaurant and Inst. Management - approve

            Ph.D. -   Hotel, Restaurant and Inst. Management - deny

            M.A.  -   Spanish Studies - defer approval

            Ph.D. -   Exercise Physiology - deny

            M.A.  -   Philosophy - defer approval

            M.M.  -   Music - defer approval

            Ph.D. -   Political Science for 1994 - encourage

 

 

      SCHEV will actually vote on these recommendations at their next meeting

      on April 3, 1991.  Dr. Hooper stated that the programs were reviewed by

      outside reviewers.   Information is not yet  available  concerning  the

      criticisms  of  the denied programs however, we are going to pursue the

      issue to find what changes can be made so that these  programs  can  be

      submitted and passed.

 

  14. ADJOURNMENT - 4:54 p.m.

 

                                     Respectfully submitted,

 

 

                                     John L. Eaton

                                     Secretary

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