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October 2, 1991

                                    MINUTES

                                    VPI&SU

                        COMMISSION ON GRADUATE STUDIES

                          2 OCTOBER, 1991  3:30 P.M.

                                206 SANDY HALL

 

 

  Present: Drs. Boyle, Brown, Eaton, Hooper, M. Johnson, R. Johnson,

           LaBerge, Lutze, McCoy, Niles, Orcutt, Snoke, Sporakowski,

           Stephenson, Strickland

 

  Absent with notification: O'Brien, Stout, Townsend

 

  Absent:  Comeaux, Harris, Tideman

 

  Visitors: Susan Trulove - Spectrum, Marvin Foushee - Registrars

           Office, Judy Faw - Classified Staff Representative

 

 

 

  1.  ANNOUNCEMENTS - Dr. Hooper asked Bernard LaBerge to comment on the new

      immigration laws.  Dr. LaBerge stated that the Immigration Act of 1990

      substantially altered provisions of the H-Visa, a temporary visa which

      is used extensively to hire foreign faculty and researchers.  Due to

      the slowness of the Department of Labor in publishing new rules

      governing the hiring of foreign "workers", it is now not possible to

      hire any foreign faculty under the provisions of this visa.  He expects

      this situation to remain as it is for about three months.

 

      Dr. Arthur Snoke announced that the GSA would be having a Health

      Insurance Meeting on October 2 at 5:00 pm in Room 100 of the Burke

      Johnson Center.  Dr. Hooper commented that Fred Weaver and a Blue

      Cross/Blue Shield representative will be at this meeting to discuss

      health insurance as related to the graduate student population.

 

      Dr. Martha Johnson stated that the GEM (Graduate Engineering for

      Minorities program) Teleconference will be held on October 3, from

      1:00-2:00 in the rear auditorium at the CEC.  There will be two

      students, (Nick Snow from Chemistry and Jennifer Tank from Biology) on

      the panel representing Virginia Tech.  From 2:30-3:30 - in 201 McBryde

      a teleconference will be held regarding the history of the GEM program.

 

  2.  INFORMATIONAL HANDOUTS - Dr. Hooper distributed two handouts that will

      relate to future issues discussed by the CGS membership.

 

      (1) Retired faculty serving as PIs on sponsored programs, (2) Policy

      memorandum #14: regarding departmental standards in graduate programs.

 

  3.  APPROVAL OF THE AGENDA - The agenda was approved with the addition of

      item 8.0 - Report on Enrollment presented by Marvin Foushee and Dr.

      Eaton.

 

  4.  APPROVAL OF MINUTES OF 20 SEPTEMBER 1991 -  the minutes were approved

      with corrections.

 

  5.  COMMITTEE REPORTS

 

           Scholarship - Dr. John Eaton stated that the minority student

                incentive program has awarded an additional $45,000.00 to

                departments who are supporting their minority students with

                tuition scholarships.

 

 

  6.  GRADUATE STUDENT ASSEMBLY - no report.

 

      OLD BUSINESS

 

      NEW BUSINESS

 

  7.  8.0 - REPORT ON ENROLLMENT - Marvin Foushee stated that the latest

      total enrollment figures are 23,912 students on campus.  The graduate

      enrollment is 4,297 students.

 

      Dr. Hooper stated that, despite the resource situation at the

      University, we have had a good response and interest in the University

      and have increased our enrollment.

 

      Dr. Snoke asked Mr. Foushee questions regarding the availability of

      classroom space with the impact of increased enrollment.  Mr. Foushee

      stated that there are times throughout the day that classroom space is

      totally in use.  General assignment classrooms have a utilization

      during prime time (8 am - 5 pm) of almost 85%.

 

      Dr. Hooper stated that a thorough report of enrollment will be

      presented at a future CGS meeting.

 

      Dr. Stephenson asked that a report be supplied regarding the number of

      students on support (tuition waivers, assistantships, etc.).  Dr.

      Hooper stated that a report is forthcoming and will be distributed to

      the members.

 

  8.  8.1 - POLICY MEMORANDUM 14 - Dr. Hooper asked the membership to review

      the policy that was distributed earlier in the meeting.  The original

      policy was developed in l979 and there have been a few wording changes

      since that time.  The policy revolved around the question of whether

      the University should have a graduate faculty.  The answer was - no, a

      graduate faculty should not be designated as different from the other

      faculty but we did need to deal with the quality standards or our

      graduate programs, therefore Policy Memo 14 was instituted.  In the

      past, on a rotating basis, departments have submitted statements to the

      Graduate School regarding the standards that they maintain.  All

      statements are filed in the Graduate School in departmental order.

 

      It appears that students are not always being advised of their

      departmental policies and interpretations and, therefore, we (the

      Graduate School) are getting more and more complaints.  Dr. Hooper

      asked that the Degree Requirements, Standards, Criteria and Academic

      Policies Committee, chaired by Mike Sporakowski, review this policy and

      see if it needs to be re-evaluated, restructured or whether a major

      policy change needs to be instituted.

 

      Dr. Snoke suggested that the GSA survey the graduate students to see

      whether departmental requirements/standards are being explained to the

      graduate students by the departments.

 

  9.  8.2 - REVIEW OF PRIORITIES FOR AGENDA ITEMS AND COMMITTEE ASSIGNMENTS -

      Dr. Hooper asked for suggested additions to the listing of issues that

      face the CGS this year.  Additional issues suggested were:

 

               Student Health Insurance

               Benefits Package for Students

               Support and Recruitment Package for Students

 

 

      Dr. Hooper stated that the listing is currently being grouped into

      categories such as:  (1) Future Professoriate and Professionals, (2)

      Graduate Student Program Policy/Practices, (3) Diversity of Graduate

      Student Body, (4) Off-Campus Issues, (5) Graduate Administrative

      Matters, (6) Philosophy of Graduate Study and (7) Transition to new

      Commissions/ Governance Structure.  As the groups are being developed,

      each issue is being suggested to individual committees for examination.

      Copies of the "Issues for the Graduate Community" will be sent to CGS

      members as soon as completed and will be discussed at our next meeting.

      Committee chairs were asked to convene meetings before our next CGS

      meeting on November 6 and be prepared to report regarding any progress

      on any of the issues listed.

 

  10. ADJOURNMENT - 4:53 p.m.

 

                                     Respectfully submitted,

                                     John L. Eaton

                                     Secretary

 

 

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