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Governance Minutes ArchiveSeptember 20, 1991
MINUTES VPI&SU COMMISSION ON GRADUATE STUDIES 20 SEPTEMBER, 1991 3:30 P.M. 206 SANDY HALL Present: Drs. Boyle, Brown, Eaton, Hooper, M. Johnson, R. Johnson, Lutze, McCoy, Niles, Orcutt, Snoke, Sporakowski, Stout, Strickland, Tideman, Mr. Jay Comeaux and Mr. Anthony Townsend Visitors: Susan Truelove - Spectrum, Marvin Foushee - Registrars Office 1. ANNOUNCEMENTS - Dr. Hooper asked that all members introduce themselves and their college affiliations. 2. APPROVAL OF THE AGENDA - The agenda was approved. 3. APPROVAL OF MINUTES OF 17 APRIL 1991 - the minutes were approved as submitted. 4. COMMITTEE REPORTS Course and Program Criteria - Mike Sporakowski (committee representative in the absence of Mike O'Brien) announced that the first meeting of this committee will be October 9, 1991 at 3:30 in 334 Burruss Hall. There will be 40 courses proposals that will be considered at that time. Commencement - Dr. Martha Johnson stated that the December Commencement will be held on December 14 and will be in Burruss Auditorium. The May Commencement is May 8 and the Commonwealth Ballroom in Squires has been reserved for this event. Scholarship - Dr. John Eaton stated that $2.3 million was made directly available to departments for Instructional Fee allocations. Another half million dollars was made available through the college dean's offices. We are currently asking departments to notify us of the minority students that they gave tuition support to this year and we are giving half of that amount back to the departments in additional IFS dollars. We will soon be examining the support of women and Ph.D. students in the upcoming months and looking to enhance support these groups as well. Committee on Self Examination of the CGS - Dr. Hooper stated that this was to have been an ad hoc committee for review of the CGS, however, it appears that this committee will not be needed because of the new commission structure. 5. GRADUATE STUDENT ASSEMBLY - Tony Townsend stated that the first APEX has been produced and one more will be printed this semester. Two APEX issues will be printed during spring semester. The GSA Constitution has passed the Commission on Student Affairs and will go on now to University Council for consideration. Office space has been acquired in the Squires Student Center for the GSA. The Student Budget Board has given the GSA authority to reallocate dol- lars between line items in their budget. This gives the GSA greater flexibility and allows them to respond to the needs of the graduate or- ganizations. A special meeting will be held on October 2 with Fred Weaver (from Risk Management) and a representative from Blue Cross/Blue Shield. The meeting will consist of a questions and answers session regarding the health policies that are available and what is being done to change in- surance policies and the expenses involved. OLD BUSINESS 6. 6.1 - GRADUATE HONOR SYSTEM CONSTITUTION REVISION - Dr. Hooper stated that all concerns that were voiced last year have been resolved with the help of legal counsel. After a short discussion, the CGS member- ship voted unanimously to approve the constitution. The constitution now goes to University Council for consideration. 7. 6.2 - "I" GRADE RESOLUTION FINAL REPORT - Dr. Hooper commented that this resolution has been approved by University Council and will come into effect during the Spring Semester 1992. In addition to the "I" Grade Policy, the "D" Grade Policy is now in ef- fect and graduate students may now receive credit for "D" grades. NEW BUSINESS 8. 7.1 - 1991-92 AGENDA ITEMS FOR PRIORITIZATION - Dr. Hooper brought the membership's attention to listings that were posted on the walls re- garding issues for the 1991-92 CGS meetings. Some issues were carryovers from last year and others were suggested as issues that oth- ers would like for the CGS to consider and act upon. Dr. Hooper ex- plained the various issues and asked that the membership take the opportunity to prioritize the issues by using color coded preferences for their choices. After each member had made their preferences known, Dr. Hooper and Dr. Tideman tallied the choices and and listed each by priority. The top five issues that will be addressed are: Development of a Policy on GTA Training to Increase Participation of GTAs Continuous Enrollment Definition/Duties of GAs, GTAs and GTAs Size and Composition (M.S./Ph.D.,Dom/Intl.) of the Graduate Student Body Procedures for New Graduate Program Approval and Endangered Programs All issues are listed in rank order on the appended list. 9. ADJOURNMENT - 4:56 p.m. Respectfully submitted, John L. Eaton Secretary
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