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Governance Minutes ArchiveApril 1, 1992
MINUTES VPI&SU COMMISSION ON GRADUATE STUDIES 1 APRIL, 1992 3:30 P.M. 206 SANDY HALL Present: Drs. Boyle, Brown, Eaton, Hooper, M. Johnson, Lutze, McCoy, O'Brien, Orcutt, Snoke, Sporakowski, Stephenson, Strickland, Tideman, Mr. Jay Comeaux Absent with notification: Harris, R. Johnson, LaBerge, Towsend Absent: Niles, Stout, Faw Visitors: Marvin Foushee - Registrars Office Susan Trulove - Spectrum Representative Guests: Donald McKeon - Graduate School, GTA Training Program 1. ANNOUNCEMENTS - Dr. Hooper stated that the Board of Visitors will meet on April 3 to decide tuition rates for the upcoming year. The Graduate School will circulate this information to departments after the rates and Instructional Fee Scholarship monies are announced. 300 international students attended the tax seminars while only 30 U.S. students attended. The graduate students have been concerned about graduate housing and have focused on the Hillcrest problems. A number of meetings have been held with the graduate students, the President, the Provost, Dr. Goodale and the housing officials and there are a several possible sol- utions that have been voiced. A committee will be formed to discuss these issues and the graduate students will be involved in these com- mittees. The APEX came out recently with an out of date article from last year regarding "family housing" which is no longer in place. This misinfor- mation caused some concern in the graduate student community. 2. INFORMATIONAL HANDOUTS - (1) Memorandum regarding Graduate students and computing prepared by Arthur Snoke. (2) Course and Program Criteria Committee report regarding a PSCI proposal. 3. APPROVAL OF THE AGENDA - The agenda was approved with the deletion (un- der new business) of 8.1 - Impact of Policy Changes on Student Systems. Mr. Winstead could not attend today's meeting. This item will be car- ried over to the next CGS meeting. 4. APPROVAL OF MINUTES OF 18 MARCH 1992 - the minutes were approved as submitted. 5. COMMITTEE REPORTS Course and Program Criteria Committee - Mike O'Brien presented the minutes of the last meeting. Mr. O'Brien noted that a program proposal for the PSCI department had been approved with the following comments/recommendations: (1) That upon the approval of this program by SCHEV and the University, the accompanying courses be submitted to the Course and Program Criteria Committee of the CGS for review and approval. (2) In considering the number of courses requested, the committee suggested some consideration be given to condensing related types of courses as a "Topics" course to reduce the overall number of courses. (3) The committee felt that the uniqueness of this Ph.D. program in PSCI compared to the program in place at UVA was not articulated and although it is stated that this program is unique, the specifics of what makes it unique were not clear. This proposal was approved by the committee on it's academic merit with recognition that the College Dean and the Provost's Office will respond to resource requirement questions. The committee's report was accepted as submitted. Graduate Appeals Committee - Dr. Fred Lutze stated that the committee is reviewing the graduate appeals procedure. Degree Requirements, Standards, Criteria and Academic Policies Committee - Dr. Mike Sporakowski stated that an outline has now been completed to go along with the new Policy Memo 14 statement. This outline will go to departments as a guide in preparing their responses to Policy Memorandum 14. This outline attempts to spell out some of the issues that the committee and the CGS has addressed as being important in the guidebooks and manuals from departments/programs. The committee's report was accepted. Scholarship Committee - Dr. Martha Johnson announced that eight of the ten students have accepted the Cunningham Scholarships. Commencement Committee - Dr. Hooper stated that the idenity of the speaker for commencement will be announced within the next week. 6. GRADUATE STUDENT ASSEMBLY - Mr. Jay Comeaux stated that the Graduate Research Symposium will be held on Wednesday, April 8. The speaker for the symposium will be Dr. Robert Bakker from the University of Colorado. Dr. Bakker is a palenbiologist and will speak on dinosaurs. Mr. Comeaux questioned the number of graduate students which will be on the CSA next year. Dr. Eaton stated that there are three bonafied mem- bers (the Speaker, the Vice-Speaker and the representative elected from the GSA). There is another member, which will be likely to be a gradu- ate student, that will be a representative from the International Stu- dent Organization. The GSA budget proposal has been received by the Student Budget Board. Most requests were approved, however, the GSA requested approximatly $6,000.00 from the budget board for their Administrative Assistant. The Board approved only $1,000.00. The GSA has appealed this decision. OLD BUSINESS 7. 7.1 - SENIOR GTA DEFINITIONS - Dr. Hooper noted that Dr. Don McKeon has provided the membership with a draft definition for the Senior Graduate Teaching Assistant (SGTA). Basically, this SGTA position would carry added responsibility above the regular GTA positions. A SGTA position would also receive a, comparable to the SGRA (GPA), stipend for this added responsibility. Dr. McKeon's document lists: the SGTA definition, funding for the positions and duties (depending upon where the funding provider). After discussion of the document, it was decided that all amendments/changes would be made in the document and then forwarded to University Council as supplemental information for the SGTA proposal. NEW BUSINESS 8. 8.1 - IMPACT OF POLICY CHANGES ON STUDENT SYSTEMS - In Wayland Winstead's absence, this issue will be a carryover item for our next CGS meeting. 9. 8.2 - VTIP REPRESENTATIVE SELECTION - Dr. Steve Boyle nominated J.A.N. Lee of the Computer Science Department. Dr. Ron Johnson will notify Dr. Hooper of his nomination. Dr. Snoke asked that a written report be forwarded to the Commission from the VTIP representative to keep the membership informed. 10. 8.3 - UPDATE ON COMPUTER ACCESS FOR GRADUATE STUDENTS - Dr. Snoke brought attention to various computer/student related issues such as student access to the main-frame and to pc's and the problems related to CNS charging for in-bound modem use for students using the mainframe from off-campus. Discussion was also held regarding whether or not there should be any University involvement in decisions as to what in- structors could require from students regarding computer access. The membership voted to establish a standing committee on computer issues, usage and access. This committee will make recommendations to appro- priate University committees. 11. ADJOURNMENT - 4:58 p.m. Respectfully submitted, John L. Eaton Secretary
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