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Governance Minutes Archive

January 15, 1992

                                    MINUTES

                                    VPI&SU

                        COMMISSION ON GRADUATE STUDIES

                          15 JANUARY, 1992  3:30 P.M.

                                206 SANDY HALL

 

 

  Present: Drs. Brown, Eaton, Hooper, M. Johnson, LaBerge, Lutze, McCoy,

           Niles, Orcutt, Snoke, Sporakowski, Stephenson

 

  Absent with notification: Boyle, Harris, R. Johnson, O'Brien, Stout,

           Trulove

 

  Absent:  Comeaux, Strickland, Tideman, Townsend, Faw

 

  Visitors: Marvin Foushee - Registrars Office

 

 

  1.  ANNOUNCEMENTS  -  Dr. Hooper stated that a pair Tax Workshops are being

      planned for domestic and international graduate students.  In addition,

      a professional tax consultant has has advised us not to attempt to show

      tuition as non-taxable.  Dr. Hooper will send a letter to students  ad-

      vising them of this decision.

 

      The Future Professoriate Workshop on research skills was a success with

      200  students  in  attendance and 15 new professors.  This workshop was

      conducted by Dr. Stout of the Research Division with the assistance  of

      some of our most successful researchers.

 

      An  Outcomes  Assessment  Workshop  was  held on January 14, 1992.  Peg

      Miller from SCHEV, Leonard Baird from the University  of  Kentucky  and

      John  Muffo  spoke on assessment issues.  It appears that graduate pro-

      gram assessment can be rather easily incorporated into program reviews.

 

      GTA Midyear Workshops are planned for January 28, February 4 and Febru-

      ary 11, 1992.  Check with Don McKeon regarding  availability  of  space

      for these workshops.

 

      Spring census shows final enrollment to be 4167.

 

      Bernard  LaBerge  will  present information at the next CGS meeting re-

      garding student insurance.

 

  2.  INFORMATIONAL HANDOUTS - (1) Reminder handout of  the  Issues  for  the

      Graduate Community.

 

  3.  APPROVAL OF THE AGENDA - The agenda was approved with the addition (un-

      der new business) of 8.6 - Election of a Chair for the CGS; and the no-

      tation  that  7.1 (under old business) and 8.3 (new business) Report on

      Alternate Graduate Enrollment Strategies are the same item and will  be

      presented as such under item 7.1 (old business)

 

  4.  APPROVAL OF MINUTES OF 20 NOVEMBER 1991 -  the minutes were approved as

      submitted.

 

  5.  COMMITTEE REPORTS

 

           Course and Program Criteria Committee - In Dr. O'Brien's absence,

                Dr. Eaton presented the committee's report.  The report was

                accepted as submitted.

 

           Degree Requirements, Standards, Criteria and Academic Policies

                Committee  - Dr. Sporakowski stated that revisions are being

                made to the Policy Memorandum 14 statement.  The committee

                met with Dr. Jim Wolf of the Center for Public Policy and

                Public Affairs, regarding the residency requirements for CPAP

                students in Northern Virginia.

 

           Scholarship Committee - Dr. Eaton stated that all Instructional Fee

                Scholarships monies have been allocated to the departments.

                The revised Cunningham Award applications will be evaluated

                by members of the CARS/CAGS group as soon as possible after

                the nominations are received.  The deadline for nominations

                is February 15, 1992.

 

           Commencement - Martha Johnson announced that the time that is listed

                in the Spring Commencement Bulletin for the Psychology

                Department is incorrect.  The correct time is 11:00 am.

                Inserts announcing the doctoral ceremonies will be ordered

                by the bookstore to include in the general commencement

                invitation for those graduates who want to send invitations to

                commencement.  108 MS students, 64 Ph.D. students and 3 CAGS

                students were awarded degrees during the Fall Commencement

                ceremonies.  The Fall Commencement was deemed very successful.

 

            Ad hoc Committee on Enrollment - Dr. Eaton stated that Dr.

                Wolfe, Dr. Bousquet and he had visited with all the college

                deans to discuss enrollment strategies for upcoming years.

                A recommendation regarding Fall enrollment will be

                forthcoming.

 

  6.  GRADUATE STUDENT ASSEMBLY - No report.

 

      OLD BUSINESS

 

 

  7.  7.1  - GRADUATE STUDENT TUITION - Dr. Hooper stated that the concept of

      different tuition rates for students who have completed all  their  de-

      gree  requirements are being analyzed.  He hopes to present a report at

      future CGS meeting.

 

      NEW BUSINESS

 

 

  8.  8.1 - MASTER GTA CONCEPT - Dr. Hooper the concept of a Master GTA, sim-

      ilar to a GPA, is under study.   These would be  experienced  GTAs  who

      would  receive  higher  stipends in return for assuming supervisory re-

      sponsibility and/or assisting in training of new GTAs.

 

 

  9.  8.2 - GA DEFINITION - After discussion, the membership agreed that this

      item should be brought back to another meeting for reevaluation of  the

      definitions of GTA, GRA and GA positions.

 

  10. 8.3  -  REPORT ON ALTERNATIVE GRADUATE ENROLLMENT STRATEGIES - This re-

      port was given during 7.1 "Old Business".

 

  11. 8.4 - REPORT ON OFF-CAMPUS ACTIVITIES  -    Regarding  the  budget  for

      South-West  Virginia  Higher Education Center, Delegate Ford Quillen is

      asking the legislature for money to build a center  on  the  campus  of

      Virginia  Highlands Community College.  This center would be staffed by

      UVA, Va Tech, and Clinch Valley College.   Presently,  we  are  leasing

      space  in  Abingdon  with  UVA.   We are offering both TV down link and

      classroom instruction there.

 

      In Roanoke, UVa is moving their operations into the Church  Street  lo-

      cation  with the Roanoke Graduate Center.  They will be sharing person-

      nel and space.

 

      Four Committees are reviewing the  entire  Northern  Virginia  Graduate

      Center operating model.  These committees are:

 

      a) Planning Committee - Wayland Winstead, Chair

      b) Management Model - Dr. Herman Doswald, Chair

      c) Rewards Structure - Drs. James Buffer and Charles Steger, Co-Chairs

      d) Services (personnel, library, computers, etc.) - Dr. S. J. Ritchey,

      Chair.

 

 

      These committees will be reporting in the Fall 1992.

 

      The Telestar lease has been renewed for five years.  Studies are under-

      way  regarding the possibility of relocating the Northern Virginia Cam-

      pus to enhance visibility and to provide  permanent  presence  in  that

      area.

 

  12. 8.5 - PROPOSAL FOR OVERSIGHT OF AUDIT REGISTRATION -  To ensure honesty

      of academic records it was proposed that the Registrar's Office and the

      Graduate  School  set up a system to monitor audit courses for graduate

      students to assure that they participate in the courses to  earn  audit

      credit.

 

  13. 8.6  -  ELECTION  OF CHAIR FOR CGS FOR NEXT YEAR - Dr. Hooper asked the

      membership to be thinking about whether they wished to elect a  faculty

      chair  for  next  year  or  wait until Fall when all members, including

      newly elected members, are present to do  so.    A  question  was  also

      raised  about  the  eligibility of department heads for the chair posi-

      tion.

 

  14. ADJOURNMENT - 4:43 p.m.

 

                                     Respectfully submitted,

 

 

 

 

                                     John L. Eaton

                                     Secretary

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