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April 1, 1987

                                     MINUTES

                               Computer Committee

                            Newman Library Board Room

                                  April 1, 1987

                                      3 PM

 

 

        PRESENT:     Jim Thomas, Erv Blythe, Norm Dodl (for John Burton),

                     Steve Chapman, Randy Crockett, David Goodyear,

                     Bob Heterick, Sam Hicks, Katherine Johnston,

                     Harry Kriz, Tom McAnge, Jim Montgomery,

                     Charles Nunnally, Chuck Waring (for Al Steiss),

                     Michael Williams, Stephen Golladay

 

        ABSENT:      Don Allison, Ed Clayton, Sharon Crawford,

                     Ray Dessy, Janet Johnson, Vernon Shanholtz,

                     Robert Parsons, Paul Torgersen, Jeffrey Wilcke,

                     Jeffrey Stiely

 

        VISITOR(S):  Rosie Higdon, Sandra Birch

 

 

 

        AGENDA ITEM 1: MINUTES OF FEBRUARY MEETING

 

        A motion was made, seconded and passed to accept the minutes of

        the February meeting as written.

 

        AGENDA ITEM 2: BRIEF COMMENTS FROM CHAIRMAN(THOMAS)

 

        The working groups that were part of the Long Range Committee

        should now be considered sub-committees of the Computer Policy

        Committee.

 

        AGENDA ITEM 3: RESEARCH PARK BUILDING/PLANNING STATUS(HETERICK)

 

        The Computing Center and the other groups within the Information

        Systems area will probably be moving to the Corporate Research

        Park in 18 to 24 months.  The purpose of the move is to help re-

        duce the space constraint in Burruss Hall and to help feature the

        CRC.  A negative aspect of the move is the fact that the Comput-

        ing Center and other groups will have to fund the building and

        environmental control costs from operating budgets.

 

        Dr. Heterick is soliciting input from the committee members.  The

        input should be about the impacts the move may have on how the

        departments deal with the Information Systems area.  The types of

        impacts to consider should include point to point terminal needs,

        physical contact such as User Services, and environmental prob-

        lems.  The information should be sent to Bob, Wayne Donald or

        Mike Williams.

 

        AGENDA ITEM 4: DIGITAL SWITCH PROPOSAL EVALUATION STATUS(BLYTHE)

 

        The evaluation process is complete.  DIT has reviewed the process

        and the results and are supportive.  The next step is the compet-

        itive negotiations.  It was noted that our campus has more data

        devices than phones.

 

        AGENDA ITEM 5: COMPUTING RATES(WILLIAMS)

 

        The reasons for having computing charges/rates include the fol-

        lowing points:

 

        o   Allocate finite resources

        o   Cost recovery and cost accounting

        o   External charge back

        o   Affect user behavior

 

        Since computing charges are difficult for users to interpret and

        the current complexity in the rate table is unnecessary to

        achieve the stated goals, the Computing Center intends to sim-

        plify the rate structure.  There will be about a half-dozen areas

        (cost centers) for charging.  The rates may be normalized during

        the year.  The rates are calculated by taking the cost of a cen-

        ter and dividing by the estimated use.

 

        The new rate information will be out as soon as possible.

 

        Charging operating dollars for computer printing was also dis-

        cussed.  Printing decisions are being made based on SMART allo-

        cations rather than operating dollar allocations.  Currently we

        are printing 4 million pages on the laser printers each month.

        This figure is escalating.

 

        The economies are wrong to allow departments to select other

        methods of printing.  Some of the approximate costs are:

 

             3800     $0.04 per page     SMART Dollars

             3812     $0.06 per page     Operating Dollars

             Copy Ctr $0.02 per page     Operating Dollars

 

        Based on these costs it is better for the University, if depart-

        ments would use the copy centers for repetitive printing.

 

        The Computing Center has assumed the additional burden of print-

        ing costs but has never received an adjustment in it's budget.

 

        If a printing chargeback system were instituted, there would

        probably be a base allocation; anything over this amount would be

        charged to the department.

 

        AGENDA ITEM 6: SUBCOMMITTEE REPORTS

 

 

        1.  Budgeting for Computing Subcommittee Report (Johnston)

 

            The objective of the committee is to make people understand

            that SMART dollars are real dollars.  The committee is look-

            ing at putting the SMART dollar information on the accounting

            detail statements.  There also needs to be more control of

            SMART allocations.

 

        2.  Communications Subcommittee Report (McAnge)

 

            The members of this committee also serve on the analysis of

            the RFP for the digital switch and on the CNS advisory com-

            mittee.  Because of the RFP the committee did not meet.  The

            committee will be addressing the on and off campus services

            differential and passing the information to the Communi-

            cations Committee.

 

        3.  Personal Computer Subcommittee Report (Nunnally)

 

            Dr. Nunnally distributed a questionnaire about personal com-

            puter procurement, distribution, maintenance, and support.

            The committee members are to fill out the questionnaire and

            return to Dr. Nunnally.

 

        4.  Printing Subcommittee Report (Chapman)

 

 

            The subcommittee will be addressing issues such as the impor-

            tance of the the quality of the print image to the Univer-

            sity, how this affects research efforts and the impact of

            decentralization.  The subcommittee will be using the list

            server to carry on their discussions.  If a member of the

            Computer Committee is interested in viewing the ongoing dia-

            log, contact Steve Chapman.

 

 

        5.  Research and Graduate Computing Subcommittee Report (Steiss)

 

            This will be discussed at the next Computer Policy meeting.

 

        AGENDA ITEM 7: CONTINUED DISCUSSION OF PC/TERMINAL LAB

        ACCESS(WILLIAMS)

 

        The status and direction of the initiative to transfer responsi-

        bility of the teaching computing laboratories to the respective

        colleges has not changed since the last meeting.  The Computing

        Center will continue to operate the labs in Ambler Johnston and

        Hillcrest.  The other labs will be handled based on the

        college/department needs.  The lab in Whittemore will be con-

        verted to a research lab.  The McBryde lab has not been dis-

        cussed.  The Robeson lab is under discussion now.  The lab in

        Animal Science is being taken over by the Agriculture College and

        will become a PC laboratory.  The activities in 102 Pamplin will

        be supported in AJ or Hillcrest.

 

        AGENDA ITEM 8: ADDITIONS TO THE AGENDA

 

        None

 

        The next meeting is scheduled for May 6, 1987 at 3:00pm in the

        Library Board room.

 

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