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Governance Minutes Archive

April 13, 1988

                                    Minutes

                            COMMISSION ON RESEARCH

                                April 13, 1988

                            President's Board Room

                                   3:30 p.m.

 

 

  MEMBERS PRESENT:  L.  J.  Arnold,  F.  M.  Asche,  J.  Cairns,  Jr.,  R. A.

                    Comparin, P. P. Feret, V. R. Fu, J. C.  Lee  (for  W.  G.

                    Huber),  D.G.I.  Kingston, D. F. McTaggart, A. W. Steiss,

                    R. A. Teekell

 

  MEMBERS ABSENT:   P. K. Edwards, M. R. Geasler, D. B. Hodge, M. D. Pierson,

                    M. Potts, G. G. Schurig, F. W. Stephenson, J. F. Wolfe

 

  INVITED GUESTS:   G. R. Hooper, C. D. Waring

 

  1.  ANNOUNCEMENTS

 

      a.  Copies of the latest issue of the RESEARCH MAGAZINE, which features

          interdisciplinary research activities, were distributed.

 

      b.  An interim appointment will be made to replace Dr. Steiss as  Asso-

          ciate  Provost  for Research.   A national search will be conducted

          for the position of Director of the Office of Sponsored Programs.

 

      c.  The Chairman distributed copies of the President's  memo  entitled,

          "Planning Process for the University."  Commission members were in-

          vited  to  pass along to Jim Montgomery any comments/suggestions on

          the document "Planning Process for the University."

 

  2.  APPROVAL OF THE MINUTES OF THE MARCH 23, 1988 MEETING

 

      The Minutes of the March 23, 1988 meeting of the Commission on Research

      were approved as distributed.

 

  3.  COMMITTEE REPORTS

 

      a.  COMPUTING COMMITTEE

 

          The latest figures indicate that  the  230-01  computing  resources

          have begun to approach the critical point in several Colleges.  The

          impact  of the change in the University calendar, resulting in sum-

          mer research efforts beginning a month earlier, is unclear.

 

          It was recommended in the Self-Study that  the  whole  question  of

          SMARTDOLLARS be reexamined.

 

          The  Commission  on Faculty Affairs has recommended the appointment

          of a University Task Force to study not only the issue  of  Commis-

          sions,  but the broader range of problems that have led to the pro-

          posal to establish a Commission on Information Services.

 

      b.  AD HOC COMMITTEE ON PURCHASING PROCEDURES

 

          The Purchasing Department has issued a memorandum, dated  April  4,

          1988,  which  seeks to clarify what purchases can be made under the

          revised procedures issued January 8, 1988.

 

      c.  COMMITTEE ON RESEARCH CONDUCT

 

          This committee hopes to have a statement regarding academic  ethics

          before the end of the academic year.

 

      d.  GOALS AND OBJECTIVES

 

          The  Faculty Senate had passed a motion to encourage the Commission

          on Research to forward the statement on Goals and Objectives on the

          University Council and to the University Planning Task Force.

 

  4.  REVISED APPENDIX G:  FUNDING ENDING DATES  (Second Reading)

 

      Considerable  discussion  ensued  concerning the unfairness of charging

      the Department or College -12 account a "fine" if the  monies  involved

      have been charged against an appropriate sponsored account.

 

         MOTION  was  made  and  seconded  that  the Revised Appendix G be

         adopted with the elimination of the paragraph beginning:   "If  a

         sponsored  project ...." and ending " .... and Chief Business Of-

         ficer."  Motion passed.

 

  5.  REVISIED APPENDIX K:   SUBCONTRACTS AND  CONSULTING  AGREEMENTS  (First

      Reading)

 

      The  objective  of this revision is to clarify the relationship between

      the current University policy and the requirements of the recently  en-

      acted Virginia Public Procurement Act (VPPA).

 

  6.  APPENDIX O:  DEPOSIT OF PRIVATE FUNDS

 

      MOTION  was  made  and seconded that "Definition and Deposit of Private

      Funds", as attached to Minnis E. Ridenour's  memorandum  of  March  30,

      1988, be placed in the MANUAL OF PROCEDURES as Appendix O.  Motion car-

      ried.

 

  7.  BIENNIUM BUDGET UPDATE

 

      The University has been informed as to its general fund appropriations.

      Some further estimates have been as to nongeneral funds (NGF).  The NGF

      authorization is for $9 million in FY 88-89, while our best estimate is

      for $7.7 million, leaving a shortfall of approximately $1.3 million.

 

      The  total  projected  revenue is $33.6 million; the estimated expendi-

      tures total $33.88 million. The overallocation will be partially offset

      when Departments hold positions vacant.

 

  8.  RESOLUTION FOR THE CREATION OF AN ACADEMY OF RESEARCH EXCELLENCE (First

      Reading)

 

      This item was introduced as an amendment to the agenda  to  enable  Dr.

      Kingston to present it for first reading.

 

 

  The meeting adjourned at 5:00 p.m.

 

 

  OWL:mar

 

 

 

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