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Governance Minutes Archive

October 23, 1991

                                    Minutes

                            COMMISSION ON RESEARCH

                               October 23, 1991

                                206 Sandy Hall

                                   3:30 p.m.

 

 

  MEMBERS PRESENT:  V. Bonomo, T. Brandon, E. Henneke, G. Hooper, P. Knox, J.

                    Lee, R. Lytton, R. Olin, R. Rich, P. Scanlon, E. Stout,

                    A. Swiger, J. Wightman, G. Graham (for T.  Wildman)

 

  MEMBERS ABSENT:   C. Burger, J. Cowles, M. Denbow, M. Lambur, V. Wall

 

  INVITED GUESTS:   J. Tank, S. Trulove, J. Viers

 

 

 

  1.  ANNOUNCEMENTS.  1) Dr. Stout announced that the Interdisciplinary Cen-

      ters Policy has had its first reading at University Council.  Dr.

      Hooper stated that some members of Council wanted it made clear that

      the departments and colleges should be involved as centers are estab-

      lished.  Dr. Stout stated that he had met with the Committee on Inter-

      disciplinary Research and that they have a plan by which they are

      proceeding to review and evaluate four of the longest established cen-

      ters this year.  The goal is to have the reviews and reports of these

      centers completed in the spring.

 

      2) The intellectual property policy that was approved last year will go

      before the University Council at its next meeting.

 

      3) Drs. Hooper, Stout, and Eaton have created two ad hoc committees

      with membership from both the Commission on Research and the Commission

      on Graduate Studies to address two very specific issues this year.  One

      of the goals that we had was to look at the question of ownership of

      data and if necessary revise policy wherever it needs revision.  Two

      members of the Commission on Research and one member of the Commission

      on Graduate Studies serve on that committee.  From the Commission on

      Research Paul Knox has agreed to chair and Bob Olin has agreed to serve

      and the CGS member is Steve Boyle.  Another ad hoc committee is on

      graduate enrollment management.  Two members from the Commission on

      Graduate Studies - Fred Lutze will chair and Ron Johnson; Joe Cowles

      from the Commission on Research.  Dr. Hooper stated that the enrollment

      of the university has grown steadily, not always with the resources to

      match it.  We were charged to come to 4,000 graduate students sometime

      back.  We have surpassed that.  Several colleges have stated that they

      wish greatly to increase their graduate enrollment.  Dr. Hooper stated

      that if we had to somehow manage enrollment what would be the criteria.

      Dr. Olin asked what the enrollment is now.  Dr. Hooper responded it is

      4, 276.  Dr. Hooper stated that the other sense of management that he

      would like to get to is the Ph.D. content versus masters content.  The

      Ph.D.s are much less represented as a percentage than they were 3 years

      ago.

 

      4) Dr. Stout passed out a couple of fact sheets on the indirect cost

      issue prepared by Mr. Hurd.

 

  2.  AGENDA.  Dr. Rich asked about the status of the recommendation that was

      made last time regarding tuition waivers.  Dr. Stout stated that it

      will appear on the Graduate Commission agenda sometime soon.  Dr.

      Hooper stated that they were checking into it now.  He stated that he

      had drawn it to the attention of University Council.  Dr. Rich asked

      that the Minutes show this response.  Dr. Scanlon motioned approval of

      the Agenda.  Agenda was approved as circulated.

 

  3.  MINUTES OF OCTOBER 9.  Dr. Wightman motioned approval.  Dr. Rich sec-

      onded.  Minutes were approved.

  4.  CONFLICT OF INTEREST ACT.  Dr. Stout provided the membership an over-

      view of what has been done on this.  There were two things that were

      sent back to change.  One was relatively minor - in the approval proc-

      ess we had said that it is the responsibility of the principal investi-

      gator to identify everyone who needs to comply with the provisions of

      the amendment.  We changed identify to inform.  The other was the issue

      of what happens when an employee obtains a personal interest in a firm

      with which the university already has a contract in place.  Kay

      Heidbreder, the Associate General Counsel, has looked at the issue and

      there is no provision in the law for after the fact disclosure.  Once

      the contract is in place, the employee then acquires a personal inter-

      est in a firm that person is de facto in violation of the law and dis-

      closure is not an appropriate mechanism at that point.  There is really

      only two things that can happen.  One is that the employee is in vio-

      lation of the law and may or may not be prosecuted if someone discovers

      that fact.  The other is that it might be possible to terminate the

      contract, renegotiate it, and before it is signed have the employee

      disclose.  Kay Heidbreder has written a new paragraph:  "The law con-

      tinues to define as an impermissible personal interest those situations

      in which an employee enters into a commercial arrangement with a com-

      pany.  If the university currently has a signed research and develop-

      ment contract with that company an employee contemplating entering into

      such an arrangement should seek advice from the University General

      Counsel."  Dr. Olin asked if a person could fill out the personal con-

      flict of interest before they went into the conflict - bought 10% of a

      company.  Dr. Stout stated that the law only allows for disclosure of

      personal interest that you have before the contract is signed.

 

      Dr. Scanlon asked if there is a way that the Professional Practices In-

      stitute will conflict with this.  Dr. Stout responded that when the

      university signs a contract with a company the fact that the employee

      has a personal interest won't change our ground rules.  By the univer-

      sity consulting policy a faculty member or any other employee cannot

      consult with a company at the same time he/she has a research grant or

      contract.  Dr. Scanlon asked what if for instance you are just merely a

      consultant.  There is not a contract with the university and they would

      be turning around and using students as employees in that context.  Is

      there a conflict there?  Dr. Stout responded that there may be a con-

      flict there but it should be addressed in the consulting policy and not

      here.

 

      Dr. Stout stated we need to get it through the governance system, back

      to State Council and implement its procedures.  Dr. Henneke motioned

      approval.  Dr. Lee seconded.  Dr. Henneke stated that one point the

      faculty need to be aware of is that this document is meant to protect

      the faculty.  Dr. Stout stated that the point should be made that we

      sought this amendment to the law to allow faculty to enter into these

      kinds of situations, whereas previously it was prohibited.  Dr. Scanlon

      asked if this will help us with other problems with people like NIH.

      Dr. Stout responded that he hopes so.  Dr. Scanlon stated that we

      should try to embrace that broader type situation than we have because

      of the situation where somebody develops a drug or product and then

      turns around and tests it.  NIH is worried about the integrity of that

      product.  The question was called.  Motion was approved.

 

  5.  ADJOURNMENT.  Meeting adjourned at 4:00PM.

 

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