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Governance Minutes Archive

May 3, 1990

                  Classified Staff Affairs Committee Meeting

                     President's Board Room - Burruss Hall

                                  May 3, 1990

                                   8:00 a.m.

 

 

  PRESENT:  R. Givens, M. Wall, T. Smoot, J. Ashby, P. Testerman (for J.

            Brotherton), J. Beach, J. Akers, C. Dallman, S. Verant (for D.

            Falls), S.  Smith (for K. Lewis), J. Smith, B. Green (Alternate),

            W. Swink, W.  Williams, V. Carroll, G. Chenault, M. Mertz (Alter-

            nate), P. Volhein, M.  Matz, L. Currie, C. Wakley (for P.

            Orcutt), A. Spencer, G. Ritter, K.  Worner.

 

  ABSENT:   J. Agee, J. Brotherton, D. Falls, D. Chuises, J. Robbins, K.

            Lewis, S. McConnell, P. Orcutt, J. Riddle, R. Ball, L. Woodard.

 

  GUESTS:   Haywood Pyle, Connie Lowe, Sharon Irwin, Dee Lee, Carolyne

            Dudding, Mary Cowan.

 

  o   The meeting was called to order by Phyllis Volhein. Alternates were in-

      troduced by the members.

 

  o   The agenda was approved as written.

 

  o   The minutes were approved with minor corrections.

 

  o   Phyllis introduced David Kapalko, Director of the Parking Auxiliary.

      Mr. Kapalko introduced Karen Coker who will be a member of a strategic

      planning group which will put together a 10 year plan for parking to be

      presented to the university community in the Fall.

 

      The General Assembly has ruled that state general funds (that is, tax

      dollars) can no longer be used to finance  parking.  A pay for permit

      system was instituted at Virginia Tech last Fall. The three main

      sources of revenue to support the parking program are the permits,

      fines and meters.

 

      He presented statistics on parking at other similar institutions in the

      state.  Of the six instutitions compared, only one other

      college/university charges a lesser fee than Virginia Tech.

 

      He stated that tickets are issued to encourage people to park legally.

      Parking is currently enforced by five full time employees. More person-

      nel to expand this service would require an increase in cost to the

      permit user. There will be an attempt to hire work study students next

      year which will increase more manpower with available funds to monitor

      the parking areas.

 

      There were questions concerning:

 

      -   parking for employees working later shifts

 

      -   parking and ticketing on leased property

 

      -   problems associated with the opening and closing of the school term

 

      -   problems associated with Founders Day

 

      -   sliding fee scale

 

      -   payroll deduction of the permit fees

 

      -   state vehicles parked on long-term basis in campus lots

 

      -   transfer of hang tags to others when leaving the university

 

      -   problems parking during breaks

 

      -   ticketing students and staff at the farm sites.

 

      Mr. Kapalko informed the group that all of these issues will be consid-

      ered as they develop policies and procedures for next year. He hopes to

      return to the group with a workable plan in the Fall.

 

      When asked of the possibility of building a parking garage, he ex-

      plained the high cost of parking facilities. The cost to construct a

      parking lot would be $1200 per parking space, whereas a parking garage

      costs $8000 to $10,000 per space.  An underground facility would run

      $12,000 to $15,000 per space. Most institutions now build facilities at

      out-lying locations where employees and students are bused to the cam-

      pus proper.

 

      The new information center which will house the parking office, is

      scheduled to open officially the week of May 14.

 

  o   SUBCOMMITTEE REPORTS

 

      -   COMMUNICATIONS AND PUBLICITY - JOHN ASHBY

 

          Information meetings are scheduled with Physical Plant for week of

          May 7.

 

          Dr. McComas will speak at the August campus-wide staff meeting.

 

          The report was accepted.

 

      -   ORGANIZING A STAFF SENATE - CAROL DALLMAN

 

 

          Presentations have now been made to all deans and department heads

          in the colleges. Meetings are planned for staff who have not at-

          tended other meetings.

 

          It was reported that the charge by CSAC to this subcommittee was to

          provide guidelines for organizing staff associations in the col-

          leges and vice presidential areas and to organize a staff senate.

          The subcommittee feels strongly that all presentations should pro-

          ceed according to the organization plans developed by this subcom-

          mittee and that random presentations by CSAC members should not

          take place.

 

          Vicky Carroll distributed a form designed to generate feedback from

          employees.

 

      -   SUBCOMMITTEE ON POLICIES AND ISSUES - SHARON VERANT

 

          Sharon updated the committee on the progress and development of the

          constitution and bylaws. Copies of constitutions and by-laws have

          been requested from other colleges and universities with fifteen

          responses to date. The committee is now designing outlines and ex-

          pects to have a draft ready for the next CSAC meeting.

 

      -   TASK FORCE FOR COUNCIL, COMMISSIONS AND COMMITTEES

 

          Report will be given at the next CSAC meeting.

 

      -   VGEA - JOHN BEACH

 

          Flyers announcing a reorganization meeting to establish a New River

          Valley chapter of VGEA were distributed.  The meeting is set for

          May 22 in Room 113 McBryde Hall.

 

          Connie Lowe has been elected to the state board of directors of

          VGEA.

 

      -   RESTRUCTURING /NOMINATING COMMITTEE - TIM SMOOT

 

          The subcommittee is in the process of accepting names to forward to

          Minnis Ridenour who will make the final selection of members to

          serve in the 1990-91 academic year. The committee is looking at ad-

          equate and fair representation of the colleges and vice presiden-

          tial areas. It is possible that the membership of CSAC could be

          increased from 24 to 30.  Linda Currie is contacting current mem-

          bers to learn of their interest to continue to serve next year.  It

          is hoped that there will be at least fifty percent of the current

          membership retained in order to maintain continuity on the commit-

          tee.

 

          They are looking at ways to enhance timely communication to the

          university community as well as developing a better vehicle for

          feedback.

 

  o   OLD BUSINESS

 

      -   Karen Coker has been named as a representative from CSAC to serve

          on the Long Range Strategic Parking Committee for Parking and

          Transportation.  Karen works at Newman Library and her alternate is

          Dee Lee who is employed in the Economics Department.

 

      -   Sarah Wheeler, College of Engineering and Laura Craighead of the

          Library have been named to serve on the University Planning Commit-

          tee.

 

  o   NEW BUSINESS

 

      -   Each subcommittee chair has been asked to submit to Phyllis a

          projected budget for next year, in order to plan and develop a

          budget for CSAC.

 

      -   Phyllis requested a change in the time for the August meeting.  The

          meeting will be held on Monday, August 6 from 3:00 to 4:30 p.m.,

          with a picnic to follow.

 

  o   ANNOUNCEMENTS

 

      -   The June meeting will be held in 113 McBryde, June 7 at 8:00 a.m.

 

      -   August 6, regular meeting, 3:00 - 4:30 p.m. in the President's

          Board Room.  Picnic to follow with location to be announced later.

 

      -   August 14, campus-wide meeting, Burruss Hall Auditorium, 1:00 p.m.

 

      -   September, the new committee begins their term.

 

  o   Meeting was adjourned at 9:30 a.m.

 

 

 

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