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Virginia Tech
Governance Minutes ArchiveJanuary 3, 1991
Classified Staff Affairs Committee Meeting President's Board Room, Burruss Hall January 3, 1991 8 a.m. Present: S. McConnell, J. Eaves, J. Akers, C. Cox, L. Barroso, J. Over- felt, P. Volhein, L. Craighead, E. Ratcliffe, B. Greene, J. Smith, M. Murray, J. Wooge, L. Gobble, M. Mertz, C. Stott, G. Ritter (ex-offico) Members Absent: R. Chuises, L. Currie, R. Cole, P. Orcutt, T. Smoot, P. Testerman, L. Pearson, W. Sasser, W. Swink, J. Davis, G. Pennington; ex- offico, A. Spencer, L. Woodard. Faculty Senate representative: N. Canestaro The meeting was called to order at 8 a.m. by S. McConnell, co-chair. Minutes from the Dec. 6, 1990 meeting were approved as submitted. SUB-COMMITTEE REPORTS COMMUNICATIONS & PUBLICITY -- C. Cox reported that only 14 survey questionaires, (designed to help identify obstacles/problems in the flow of information to and from staff) have been returned and asked that others fill out and return the questionaires to the sub-committee, which will tally and evaluate the responses. Areas where problems have already been identified are: Dining Services, the Extension field offices, two areas within Student Affairs, and some areas under the Executive Vice President- Chief Business Office. Once the questionaires are received and evaluated, the sub-committee will attempt to address the identified problems. Cox also reported that the sub-committee had discussed asking President McComas to address all classified staff twice during the year, once in the spring, possibly during Spring Break, and at a joint meetings with faculty in the fall. Cox moved that Dr. McComas be asked to speak to classified staff on Budget Issues and Impacts during Spring Break and to deliver a State of the University address to joint meetings of faculty and staff. Because of the number of staff and faculty who might want to attend a State of University address, it might require that be given twice. The motion was passed on voice vote with no dissenting votes. Cox said the sub-committee would draft a letter to Dr. McComas. ORGANIZING A STAFF SENATE -- Sub-Committee members have meet with Exec. Vice President & CBO Ridenour on organizing that vice-presidential area and would be meeting again on the best way to identify and organize the groups in this area. POLICIES & ISSUES -- The sub-committee has completed a draft of the Constitution and By-Laws for the Staff Senate and would be submitting that draft to the CSAC Executive Committee and that the Constitution and By-Laws would be presented to CSAC membership at its next regular meeting. COUNCIL, COMMISSIONS & COMMITTEES -- This sub-committee has not met since the Dec. 6 meeting of CSAC. AD-HOC COMMITTEE REPORTS VIRGINIA TECH EMPLOYEES FUND -- C. Stott reported that VTEF had raised approximately $12,000 and in first three weeks of receiving applications had spent approximately $2,000 to assist families of Virginia Tech employ- ees in the Blacksburg area, from Extension Service field office and from other Virginia Tech facilities around the state. He said a special thanks to the VT Police Department for its generosity in providing large amounts of food and toys to greatly brighten the Christmas holidays for a family in the Blacksburg area and another from a University facility elsewhere in the state. VIRGINIA TECH FOOD DRIVE -- J. Eaves said that the Food Drive was go- ing well. Volunteers had sent out about 6,000 flyers to Tech employees con- cerning details of the drive. Volunteers also had made two pickups of donated food from numerous buildings on campus. She said it was now a mat- ter of fine-tuning the process. OLD BUSINESS * CSAC Letterhead -- CSAC letterhead stationary has been developed. A motion was made that the letterhead be approved. The motion was amended to provide for a final review by the Executive Committee. On a voice vote, the motion was passed without opposition. After passage a question was raised on whether sub-committees would have access to official stationary. Co-chair McConnell pointed out that a previous decision by CSAC provided that all official correspondence would be sent out over the signatures of the co-chairs, therefore sub-committees would not need official letterhead. * VGEA Membership Drive -- This issue, which had been discussed and tabled at the Dec. 1990 meeting, is whether CSAC will sponsor a VGEA mem- bership drive at Virginia Tech. J. Eaves moved that the Publicity and Com- munication Sub-Committee contact VGEA, New River Valley Chapter, representatives and prepare a written report on the background and issues involved in CSAC sponsoring such an effort. The motion was passed and Pub- licity & Communication sub-committee chair was directed to prepare such a report for the February CSAC meeting. NEW BUSINESS * With the University trying a new procedure with drop-and-add occur- ring on the first day of classes, the University Schedule and Registration Committee is interested in feedback on out the new process worked. * CSAC Minutes and other information on University's computer system -- G. Ritter said he had discussed the need for this with Bruce Harper of Information Systems and that this be done soon with the information being available on the mainframe computer. * Schedule for Staff Senate elections -- Questions on this were post- poned until after the Policy & Issues Sub-committee had presented the Con- stitution & By-Laws. OTHER BUSINESS & DISCUSSION P. Volhein said she had learned that at least one other state univer- sity's holiday schedule did not comply with state policy and that it had closed the entire week between Christmas and New Year's. C. Cox reminded members that as of Jan. 1, 1991 there was a new Vice Presidential area, Alumni Affairs. This had been an auxillary enterprise and as such did not have CSAC representatives. J. Smith noted that Extention Agents, who had been part of the classi- fied staff system, have been granted faculty status, therefore ineligible for CSAC membership. G. Ritter added that this move was going to happen but had not been completed. The meeting was adjourned at 8:42 a.m.
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