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Virginia Tech
Governance Minutes ArchiveMarch 7, 1991
Classified Staff Affairs Committee Meeting President's Board Room, Burruss Hall March 7, 1991 8 a.m. Present: S. McConnell, R. Chuises, P. Orcutt, G. Pennington, J. Eaves, J. Akers, C. Cox, L. Barroso, M. Wall, P. Volhein, J. Overfelt, F. Phillips, M. Mertz, W. Sasser, L. Pearson, J. Davis M. Murray, M. Moretz, W. Swink, R. Cole, T. Myers, B. McCoy, E. Ratcliffe, C. Stott, B. Greene, J. Smith, J. Wooge Ex-offico: G. Ritter, L. Woodard. Members Absent: M. Wall, L. Currie, P. Testerman, L. Craighead Faculty Senate representative: N. Canestaro The meeting was called to order at 8 a.m. by S. McConnell, co-chair. Minutes from the Feb. 7, 1991 meeting were approved with clarification, to Council, Commissions and Committees' report to reflect that release time for staff representatives would be for president and vice-president of Staff Senate. GUEST PRESENTATION: Mr. Wayland Winstead, Strategic Review of Aministrative Services. As a result of budget reductions, the University is reviewing activities and scale of activities of administrative services. The review will start with indirect support units, those furthermost from the core missions of instruction, research, and public service. Winstead said the review would take 12-18 months, would look at current operations, at alternatives and at the consequences of making changes. He said that any changes in personnel would, most likely, be reassignments from one area to another and not layoffs, although there are no guarantees. He said every effort would be made to keep staff informed as the review progressed. ANNOUNCEMENTS The Personnel Services Advisory Committee reported on its activities, which include: 1) recommendations for possibility of Academic Year appoint- ments for staff; 2) ineligibility for non-rehire procedures; availability of mailing labels; reallocation requests will be processed but no pay ad- justments will be made unless necessary to bring person up to grade; look- ing at new long-term disability plan. SUB-COMMITTEE REPORTS COMMUNICATIONS & PUBLICITY -- C. Cox reported that she and J. Ashby had drafted resolution concerning CSAC support of Virginia Governmental Em- ployees Association (VGEA). [Resolution says that CSAC supports VGEA "in a manner deemed appropriate by the Committee, so long as no Committee funds or state funds, university employee work time, or state resources are used in this support."] Cox also reported that subcommittee had held the work- shops on preparing materials for Spectrum but the turnout was small. The subcommittee also is working on what would need to be done for President McComas' spring address to staff. ORGANIZING A STAFF SENATE -- P.Orcutt reported that organizational meetings were scheduled with the eight (8) administrative staff units 1) Facilities; 2) General Administration; 3) Business Affairs; 4) University Relations/development; 5) Student Affairs; 6) Information Systems; 7) Aca- demic Affairs; and 8) Research and Graduate Studies. The organizational meetings would be completed by the end of March. POLICIES & ISSUES -- G. Pennington reported that sub-committee had not received many comments on the draft Constitution and By-Laws for the Staff Senate, but from what was received, there was concern about the large num- ber of committees. He urged members to review documents and forward com- ments and concerns to him. COUNCIL, COMMISSIONS & COMMITTEES -- R. Cole provided an update on Task Force on Council, Commissions, and Committees. The Commission on Staff Affairs would have 18 members, 10 staff and 8 non-staff, according to lat- est draft, which is now being discussed with various groups. L. Barroso, CSAC representative to Univ. Council, reported that Council had passed the "Sexual Harassment" policy after revision to include informal consultation as another step in process. P. Orcutt reported on Faculty Senate, noting that much of what that group has tried to do in the past year is very simi- lar to CSAC's concerns. She also said faculty had received a survey from State Council on Higher Education that is to detail what faculty does. AD-HOC COMMITTEE REPORTS VIRGINIA TECH EMPLOYEES FUND -- C. Stott reported that VTEF had raised approximately $12,000 and had spent approximately more than $4,000 to as- sist families of Virginia Tech employees in the Blacksburg area, from Ex- tension Service field office and from other Virginia Tech facilities around the state. VIRGINIA TECH FOOD DRIVE -- J. Eaves recommended that the Food Drive be ended, that very few contributions were being received. The drive had collected and donated more than 6,000 food items. NEW BUSINESS * "To Vote or Not to Vote" -- S. McConnell said that Faculty Senate President Lud Eng had inquired about CSAC's feelings on faculty voting on Classified Staff Commission and vice versa. On a motion by P. Orcutt, CSAC unanimously agreed that every member on each committee and commission should have the right to vote. * College Planning Process -- McConnell noted that each college was in- volved in its individual planning process and said that the college staff organizations should indicate its interest in the college plan and that it would be willing to participate in the process. She also noted that changes had been made in the University Plan because of CSAC recommendations and comments. * Parking -- D. Chuises asked members to consider, for later discussion, the following points: 1) the addition of parking meters which reduces available spaces for all-day parking by staff; 2) sensitivity of parking regulations to new employees who have to purchase $42 permits before they have received a paycheck or who have to pay $1 a day, which isn't credited toward the permit fee. * Arts & Sciences Staff Association (CASSA) Concerns about budget re- ductions -- P. Orcutt said that CSAC Executive Committee had review materi- als forwarded by CASSA and felt that many of the proposals needed to be directed first at Arts & Sciences' departmental and college administration. Others were matters that were beyond the University's governance structure and would have to be addressed by the state government. She said these lat- ter concerns should be taken up with an organizations such as VGEA or with state legislators. S. Irvin, president of CASSA and an alternate to CSAC, said that one thing the college staff association was seeking was what ave- nues are open for addressing budget concerns, which are shared by many staff. Co-chairs McConnell and Chuises were directed to draft a letter to CASSA, offering suggestions on appropriate avenues to address budget con- cerns and recommendations. The meeting was adjourned at 10 a.m. The next meeting will be April 4, 1991 in President's Board Room, Burruss Hall.
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