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Virginia Tech
Governance Minutes ArchiveMay 2, 1991
Classified Staff Affairs Committee Meeting President's Board Room, Burruss Hall May 2, 1991 8 a.m. Present: S. McConnell, R. Chuises, P. Orcutt, B. Greene, J. Eaves, J. Akers, C. Cox, L. Barroso, P. Volhein, J. Wooge, M. Mertz, L. Pearson, M. Murray, M. Moretz, W. Swink, R. Cole, J. Ashby, C. Stott, P. Testerman, C. Harrison. J. Smith, J. Davis, E. Ratcliffe, F. Phillips, M. Moldenauer, C. Price Ex-offico: G. Ritter, Absent: G. Pennington, J. Overfelt, M. Wall, W. Sasser, L. Craighead The meeting was called to order at 8 a.m. by S. McConnell, co-chair. Minutes from the April 4, 1991 meeting were approved as submitted. ANNOUNCEMENTS o There will be no CSAC meeting in July as the regular meeting time falls on July 4 holiday. o Co-Chair McConnell said the University was setting up a Management Internship Program. Details on the internships, who is eligible and how to apply will be announced in Spectrum and are available from McConnell. Minutes of the April 4, 1991 meeting were approved as submitted. SUB-COMMITTEE REPORTS COMMUNICATIONS & PUBLICITY -- C. Cox reported that the sub-committee had not met and were awaiting a definite date for President McComas' ad- dress to the staff. ORGANIZING A STAFF SENATE -- P.Orcutt reported that organizational meetings, scheduled with the eight (8) administrative staff units, were continuing and most had at least a draft of their bylaws. POLICIES & ISSUES -- S. McConnell presented a handout that detailed the number of Senators that each organizational unit would have on Staff Senate. There would be 46 Senators, and that number was incorporated into the draft Constitution on a voice vote with no one dissenting. G. Ritter also pointed out that a suggested Section G had been added to Article III of the Constitution. The suggested change was accepted. The new section reads: To accept and share responsibility with the administration, fac- ulty, and students in all efforts to attain the stated goals of the Univer- sity. COUNCIL, COMMISSIONS & COMMITTEES -- R. Cole provided an update on the Task Force on Council, Commissions, and Committees, noting that there will be a Commission on Staff Affairs and that there would be a voting staff representative on every University Commission. L. Barroso, Staff represen- tative to University Council reported that the Task Force report had been accepted at the Council's April meeting. She also reported that Council had approved an Academy of Public Service and Extension Excellence; that the new constitution would go into effect July, 1992, by which time the Staff Senate would need to be in place and have its constitution and by-laws ap- proved by Univ. Council; and that Council would have Afro-American repre- sentatives (one nominated by the Black Students organizations and one from the Black Caucus.) McConnell said that she had spoken on behalf of CSAC in favor of Afro-American representation on Council. Barroso also noted that President McComas had urged that minority representatives be included on all governance bodies. Cole reported that there would be two staff and two faculty internships in University Governance and that these would be se- lected by competitive applications. In other reports, P. Orcutt said that the Faculty Senate had held an orientation session for new Senators and held elections for officers. She noted that it was very important to convey to staff that election to Staff Senate carried responsibilities with it. D. Chuises reported that the Building Committee had discussed: 1) plans for renovating the Upper Quad; 2) site for the new Engineering Building; and 3) construction of a new UCOB. M. Mertz and P. Orcutt noted the need for more input from the people who would have to work in new buildings to avoid problems. J. Eaves added that someone from Custodial Services be involved in the planning process as these personnel have to work in every inch of the building and can offer valuable insights. McConnell said that the Nominating Committee had for- warded to President McComas two names for each vacancy on University Com- mittees and to University Council. The name of Russ Cole was also forwarded as CSAC's representative to the Steering Committee on Managerial Excel- lence. The nominees for Committees and Council will be distributed to mem- bers. NEW BUSINESS * Staff Training and Career Development: C. Stott noted that the state Department of Personnel and Training offers numerous training and career development sessions every month, but that the vast majority of these are held in Richmond, making it very difficult for Virginia Tech employees to attend. He suggested that efforts be made to get DPT to offer the sessions at Virginia Tech. G. Ritter said that the University had full-time trainers and training facilities but that recent attendance at sessions has been be- low normal. Other members mentioned that University personnel and offices are often contracted to hold training sessions for DPT. A motion by P. Orcutt that DPT be contacted about offering same or similar programs here as are given in Richmond passed. Stott then moved that the University ad- ministration be contacted, seeking its support in working with DPT. * Staff Senate Preparations -- P. Orcutt said there were several issues that needed to be addressed. These include: 1) Time frame for the Election process; 2) What Staff Senate would do this year and what it would do in its second year -- What are the Senate's responsibilities; 3) Relationship between CSAC and Staff Senate. She also noted that names of Staff Senators should be forwarded to CSAC co-chairs. The meeting was adjourned at 9:20 a.m. The next meeting will be June 6, 1991 in President's Board Room, Burruss Hall.
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