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January 28, 1991

 

                                    MINUTES

                      COMMISSION ON UNDERGRADUATE STUDIES

 

                            Burruss Hall Board Room

                               January 28, 1991

 

 

 

  PRESENT:  Dr. E.F. Carlisle; Deans W. Clough,  J. White, D.E. Egger, M.

                Ogliaruso, J. Marchman, R. Purdy, M. Lewis; Drs. L. Geyer K.

                Eschenmann, D. Morris, R. Daniel, E. Brown, W. Etgen, M.

                Murray, J. Taper; D. Bousquet, Admissions, W. Dean, Univer-

                sity Registrar, C. Burch-Brown; W. Kuster, J. Hansbrough, E.

                Fox for A. DeHart, SGA; B. Sgro, Dean of Students

 

  ABSENT:   Drs. N. Spencer, M. Deisenroth, J. Williams-Green, C. Shoulders;

                P. McConnell, SGA

 

  VISITORS: E. Guertin

 

 

  1.  CALL TO ORDER AND ANNOUNCEMENTS:

 

      Dr. E. F. Carlisle called the meeting to order at 3:02 p.m.

 

  2.  The AGENDA was approved as distributed.

 

  3.  The MINUTES  of the January 14, 1991 meeting were approved as cor-

      rected.

 

  4.  REPORT OF THE SUB-COMMITTEE ON RESTRICTED ENROLLMENTS - E.  Brown

 

      a.  Resolution 90-91.D, Policy Pertaining to Internal Transfer of Stu-

          dents, First Reading - Dr. Brown detailed the charge of the sub-

          committee: 1) define capped enrollments, 2) review Presidential

          Policy #40, and 3) if necessary, develop new policy.  He explained

          the steps that the sub-committee has taken in its research and

          pointed out that the original policy served as a guideline.   Dur-

          ing the ensuing discussion, Elizabeth Guertin stressed that advance

          communication of restrictions is key to advising as well as to stu-

          dents who are making curriculum decisions.  She questioned whether

          the new resolution sets forth a concise method for communication of

          such changes.  Dr. Geyer noted that the procedures in the resol-

          ution do not help members of the Course Criteria Committee develop

          a rationale for voting for or against a request.  Carol Burch-Brown

          questioned the "layers" of approval required.  She suggested that

          requests for restriction are intrinsically issues of resources and

          rest with the college and Provost.  Dr. White countered that

          capping a major has university implications and thus is a univer-

          sity issue.

 

      b.  Restricted Enrollments -  Dr. Brown explained that the committee

          discussed the issue of departments restricting enrollments in

          courses but felt it was beyond the charge of the sub-committee.

          However, the sub-committee did express reservations relative to the

          increasing instances of departments restricting enrollment by ma-

          jor, academic level, etc.  No policy guidelines exist for implemen-

          tation of course restrictions.  After further discussion, Dr.

          Carlisle suggested that Carol Burch-Brown and Wanda Dean research

          the problem and suggest to the commission if a sub-committee should

          be formed to draft policy.

 

  5.  COURSE CRITERIA COMMITTEE REPORT - M. A. LEWIS

 

 

      A motion was made and seconded to approve for first reading the January

      28, 1991 report.  The motion CARRIED.

 

  6.  OTHER BUSINESS

 

      Dr. Egger questioned the handling of students who have "I" grades and

      are participating in "Operation Desert Storm."  Specifically, he is

      concerned that these students may receive correspondence from the uni-

      versity placing them on academic drop.  Commission members agreed that

      each college should, if possible, identify these students and be pre-

      pared to assist them with re-admission to the university.

 

      Dr. White also asked if any member was aware of a deferrment for inac-

      tive reservists who are receiving notices of possible re-activation.

      (A student had indicated to him that certification of enrollment would

      allow deferrment of activation of up to one year).  Wanda Dean offered

      to research the issue for the commission.

 

  7.  Meeting adjourned at 3:50 p.m.

 

                                     Respectfully submitted,

 

 

 

 

                                     Wanda Hankins Dean

                                     University Registrar

 

 

 

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