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Governance Minutes ArchiveOctober 11, 1993
MINUTES COMMISSION ON UNDERGRADUATE STUDIES President's Board Room October 11, 1993 PRESENT: Dr. E. Brown, Chair; Drs. A. Abaye, R. Bambach, S. Brooker- Gross, T. Rakes for T. Cobb, J. Eaton, H. Griffin, R. Hendricks, P. Knox, M. Lewis, A. McDaniel, M. Ogliaruso, R. Lytton for R. Purdy, D. Smith, N. Spencer, J. Sawyers, J. Crunkilton for J. White: Prof. R. Daniel; M. Foushee for W. Dean, University Registrar; B. Obenhaus, Library Faculty; T. Hutchison, Undergraduate Honor System; B. Sgro, Dean of Stu- dents; S. Wheeler, Staff Senate. ABSENT: Drs. G. Brown, J. Buffer, E. Carlisle, P. Edwards, B. Heath-Camp, P. Meszaros, R. Paterson, R. Sorensen, L. Swiger, P. Torgersen, D. Williams; D. Bousquet, Admissions; T. Allen, Graduate Student Assembly; SGA Representatives; SGA Academic Affairs Representative. VISITORS E. Guertin, M. Murray, D. Scott, J. Williams-Green. 1. CALL TO ORDER AND ANNOUNCEMENTS: Dr. Brown called the meeting to order at 3:03 p.m. No announcements were made. 2. The AGENDA was approved as distributed. 3. The MINUTES of the September 27, 1993 meeting were approved as distrib- uted. 4. COURSE CRITERIA COMMITTEE REPORT - R. HENDRICKS Dr. Robert Hendricks, representative for the College of Engineering to the Course Criteria Committee, presented the September 27, 1993 for second reading. Motion was made and seconded to approve for second reading, the September 27, 1993 report. The motion CARRIED. Courses approved Spring 1994 o COMM 4024, Communication Internship, (revised) o GER 3304, Introduction to German Literature, (new) o PHYS 2715-2716, Physics Laboratory, (revised) o MGT 1004, Introduction to Business, (revised) o SOC 3614, Gender and Work in the U.S., (revised) o STAT 3104, Probability and Distributions (revised) Action on Curriculum Checklists, Options and Concentrations o Agricultural Education Checksheet, Graduating Class of 1995, Major and Minor Teaching Option Extension Option Training and Development Option 5. UNIVERSITY CORE CURRICULUM COMMITTEE MINUTES - M. MURRAY Dr. Margaret Murray, Chair of the University Core Curriculum Committee presented the minutes of the September 14, 1993 meeting. She reported that the new course approval process should be presented for second reading before University Council on Monday, October 18, 1993, due to the cancellation of the October 4, 1993 meeting. She further stated that is anticipated the resolution will be passed. Dr. Murray reported that the committee is now prepared to lift the moratorium on the inclu- sion of new courses in the University Core and to assist departments and colleges in the preparation of writing course proposals. A work- shop is scheduled for Thursday, October 14th in McBryde 209 from 3:30pm - 5:00pm. Dr. Nancy Metz of the English department, will give a brief presentation on course proposal writing. Discussions will also be held concerning existing areas in the core and new areas for future imple- mentation. Dr. Ogliaruso asked if the courses "grandfathered" into the core cur- riculum are going to be reviewed. Dr. Murray responded the courses would be reviewed but no plan or schedule has been established for the review of those courses at this time. Motion was made and seconded to accept the minutes of September 14, 1993. The motion CARRIED. 6. NEW COMMITEE STRUCTURE - E. BROWN Dr. Brown reported that Resolution 92-93B, Committees that report to the Commission on Undergraduate Studies, and resolution 92-93C, Course Approval Process, will be presented to University Council for second reading on Monday, October 18, 1993. He stated that the new committee structure included two (2) new committees, Committee on Academic Poli- cies and Committee on Academic Support, and that three (3) committees, Scheduling and Registration, Scholarships and Financial Aid, and Honor System Review Board, had been incorporated into the new structure. Dr. Brown gave a brief review of the six (6) committees and their respec- tive charges. Dr. Brown requested that volunteers wishing to serve on any of the com- mittees send a note indicating their interest and committee preference to BROWN@MATH.VT.EDU for e-mail, or hard copy to him at the Mathematics Department, 460 McBryde Hall. Dr. Richard Bambach questioned if the Commission thought University Council would have any problems in approving Resolution 92-93B. The consensus was that the resolution would be approved, however it was suggested that members contact their colleagues and representatives to University Council and encourage the approval of the new committee structure. 7. OTHER BUSINESS o Dr. Robert Hendricks requested a point of clarification concerning the graduation requirements based on the Date of Entry (DOE) versus the Date of Graduation (DOG). He specifically asked "when should a checksheet be in place?". Commission members were asked to review the minutes of the last two meetings and observe the limited number of checksheets presented for approval. It was noted that that not only have very few been approved at these two meetings, but also few are apparently in the process for approval. Dr. Norrine Spencer commented that University Policy states the checksheets must be in place two (2) years prior to graduation. She also noted that departments having no changes in the existing checksheets should notify the University Registrar's Office that the current checksheets remain in place and are valid. The question was raised, "is two years adequate notice to students?", and the point was made that by fall of their junior year, this may not be suffi- cient time for students to make necessary course adjustments. This would allow only three (3) semesters if there is to be a change. The questions were asked, "is it possible to collect information on the number of checksheets revised for Spring 1993, and how many checksheets are on place with the University Registrar's Office for Spring 1994, 1995, 1996, 1997 and 1998?". It was noted that a re- solution to change the current structure should state what action would be taken with departments that do not conform to the univer- sity policy. It was recommended that the University Registrar send to departments a request for checksheet revisions with notifica- tion that the existing checksheet will be used if no changes are submitted. o Dr. Richard Bambach suggested that a review of the schedule of breaks between classes be made. This suggestion was referred to the Committee on Academic Support. 8. Meeting adjourned at 3:48 p.m. Respectfully submitted, Marvin C. Foushee for Wanda Hankins Dean University Registrar
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