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March 6, 1990

 

         Virginia Polytechnic Institute and State University

                           Faculty Senate

 

                            March 6, 1990

 

                           32 Pamplin Hall

 

                              7:30 p.m.

 

  Present:Senators Arnold, Barker, Batie, Baumgartner, Beyer, Birch, Allen for

          Bunce, Canestaro, Conn, Crittenden, de Wolf, Dudley, Dugger, Duke,

          Eiss, Eng, Etgen, Farkas, Geller, Geyer, Goss, Hillison, Kingston,

          Kriz, McDaniels, Marriott, Flick, O'Neil, Polan, Saunders, Scanlon,

          Falkingham for Snoke, Sorrentino, Thompson, Walker, Webster,

          Wokutch.

 

  Absent: Senators Morrill, Salvaggio, Ventre.

 

  Visitors:Provost Fred Carlisle, Vice President of Finance Ridenour, Mr. Larry

          Harris and Mr. Darrell Martin (President's staff), Mr. Dave Nutter

          (Public Affairs), Mr. Bob Kannel (VTTV), Mr. Ken Martin (Extension),

          Ms. Susan Truelove (Spectrum).

 

     President Scanlon called the meeting to order at 7:32 p.m. and welcomed

     guests and new Senator George Flick who replaced Larry Nielsen.

 

  1.  Announcements

 

     1. Senator Francis Ventre is ill.  A card has been sent to him from the

     Faculty Senate.

 

     2.  Officers have met twice with President McComas.  The President has

     formed an ad hoc committee to advise on the budget.  He is working to

     improve communications through additional issues of Spectrum.

 

     3.  Officers have also met with Provost Carlisle and student leaders.

 

     4.  The preliminary draft of the University Planning Document will be

     discussed by the

     cabinet on March 9 in 400 D Burruss.

 

     5.  Employee Relations Advisory Committee needs a volunteer.

 

 

  2. Program

 

     President James McComas addressed the Faculty Senate.

 

     1.  In the ongoing budget and planning process, reductions appear at this

     point to be $20,000,000, or about 5.5% per year.  The opportunity exists

     to recover some of this money through a student service charge.

 

     2.  A university-wide ad hoc committee has been appointed to work on the

     budget reduction process, and has already met.

 

     3.  The Board of Visitors has been asked to move their meeting up to April

     so that salary notices would be available earlier.

 

     4.  Because of the calibre of the faculty, a revision in the benchmark

     peer group has been obtained, without which faculty salary increases may

     well have been nonexistent.  At this point it looks like increases will be

     between 4.5-5.1%.

 

     5.  A two-step classified salary increase in July and December will also

     total somewhere between 4.5-5.0%.  This will be built into the salary

     base.

 

     6.  A major budget unknown is in the area of unavoidable costs.  We also

     don't know what will happen to the Library Acquisitions budget.  State

     university libraries in neighboring states have had to limit or stop

     acquisitions and even reduce library hours due to budgetary

     considerations.

 

     7.  We have been working hard to have language deleted which would require

     graduate students to pay substantially more than undergraduates.  There

     has been almost hostility toward graduate and out-of-state students, and

     we and other universities have been trying to educate members of the

     legislature in this regard.

 

     8.  It would be very helpful if you were to drop a note to Richard

     Cranwell, Senator Marye and Joan Munford to thank them for their support

     of graduate students.

 

     9.  We have learned in this process that not enough non-academic leaders

     have been making the case for protecting the investment in higher

     education.  To my knowledge, not one editorial nor one leader outside

     higher education has spoken out for restoring cuts or avoiding further

     reductions.  This shows you the challenge that we face at this time.

 

     10.  We are working on trying to get a blue ribbon panel together of 50-60

     leaders who will support higher education in Virginia.

 

     11.  The General Assembly was very concerned about pushing back the

     lottery bill, so they have borrowed money from the state retirement system

     in order to try to move projects back closer to their original schedules,

     meaning it will cost less to build the buildings by doing it sooner.

     Blacksburg has limitations as far as the recreation facilities it can

     offer to students.  We are therefore working toward a new $25 million

     dollar recreation facility, at a cost of about $83 per student per

     semester.  The state is considering authorizing planning for the next

     year, and then in the next legislative session construction would be

     authorized.

 

     12.  The governor and state council would like to see a comprehensive

     study of student fees.  There have been some accommodations made between

     the legislative and executive branches and we have done our best to

     respond to both groups and to cooperate.

 

     13.  A listing of the fees charged by all the public schools in the state

     is available.  Our fees are lowest of the 15 schools; with tuition

     factored in we move up from number fifteen to only number twelve.

 

     14.  The university development office is initiating a special campaign

     for merit and minority achievement scholarships to try to help the

     university by supporting these programs.  We have double the number of

     merit scholars of any other university in the Commonwealth.  The

     University of Maryland has just announced that they'll award 1000 full-

     ride scholarships for entering freshmen next year.  We must be more

     competitive.

 

     15.  A new athletic campaign has recently been announced.  Athletes

     represent this university, and I feel that we have turned the corner in

     the nature of that representation.  Funds contributed to athletics are

     given to a special fund not generally available for other uses.  We are

     also trying to raise scholarships for non-revenue and women's sports.

 

     16.  The Campaign for Excellence raised 118 million dollars.  When the

     university planning process is complete, we'd like to use the goals and

     priorities identified to launch another campaign.

 

     17.  The Faculty is internationally recognized and that speaks well for

     this university.

 

     18.  Regarding Affirmative Action, there has been a 58% increase in

     minority applications this year.  Our minority undergraduate enrollment

     (particularly for blacks) is less than 5%.  Regarding the status of women

     in this university, 42% of the undergraduate student body is female, which

     is lower than that of the national average for public universities (about

     51%).  Eighteen percent of our faculty are women, far short of the

     national and benchmark peer group figures.

 

     19.  Recruitment is expected to be much more competitive in the future,

     both inside and outside the Commonwealth with an expected decline in high

     school graduation rates:  10% in Virginia; 13% in Ohio; 11% in Kentucky;

     24% in Maryland; 15% in West Virginia.

 

     The strength of the undergraduate program also enhances the graduate

     program, as does our research mission.  Research can be our passageway to

     increased national and international recognition; 100 million dollars is

     now being expended on research by this university.  We need to share the

     message with the General Assembly that research is important.

 

  3.  Agenda

 

     The agenda was adopted with the addition of a report from the budget

     reduction committee and the constitution revision committee.

 

  4.  Minutes

 

     The minutes of the Faculty Senate meeting of February 13, 1990 were

     approved.  The minutes of the Faculty Senate Cabinet meetings of February

     16 and 23 were accepted.

 

  5.  Council, Commission and Committee Reports

 

     UNIVERSITY COUNCIL-Senator Eng-19 Feb and 5 Mar 90

 

     19 Feb:  First reading of University Library Committee Resolution 1989-90

     A, which states that "no new branch libraries be created without specific

     additional funding being made available for that purpose."

 

     Dr. Eng reported to University Council on the outcome of a meeting of the

     Faculty Senate Cabinet and Senate members of University Council.  The

     consensus was that the ongoing examination of the governance system should

     be expanded beyond simple restructuring of council, commissions and

     committees to examine the underlying premises of the current system.

 

     Dr. McComas announced that an Ad Hoc committee on budget reductions would

     be formed to participate in discussions on budget cuts.  Membership will

     include five people nominated by the Senate.  Also, there will be other

     appointments to make sure that representation includes each college, a

     UDP, and graduate and undergraduate students.

 

     Dr. McComas noted that there were few, if any, public voices expressing

     concern over the proposed budget reductions in higher education in the

     Commonwealth.  This makes it more difficult for our case to be heard in

     Richmond.

 

     Dr. McComas announced that Dr. Steger has agreed to serve as Acting Vice

     President for Public Service.  He will continue as Dean of Architecture

     and Urban Studies.

 

     5 Mar:  First Reading, CFA Resolution 1989-90 A, proposing language for

     the Faculty Handbook which establishes the concept of fixed terms for

     department and division heads.  This resolution is identical to CFA

     Resolution 1988-89 D.

 

     First Reading, CUS Resolution 1989-90 A, proposing that the Registrar

     provide a midterm grade report for each first term student at the

     University.  This is to be informational for the student and his/her

     academic advisor and dean, and not to be part of the official transcript.

     The report for each course is to be "Satisfactory ("C" or better) or

     Unsatisfactory".

 

     Second Reading, Library Committee Resolution 1989-90 A, regarding branch

     libraries.  During the discussion, it became clear that no branch

     libraries would be established even if specific monies were identified for

     that purpose.  The Resolution was referred back to the Library Committee.

 

     There has been ongoing discussion of the Report of the Task Force on

     University Council, Commissions and Committees.  Dr. Larry Moore

     distributed proposed changes to the report's suggestions.  Dr. McComas

     asked Provost Carlisle to chair an ad hoc committee of Faculty Senators,

     Task Force members, graduate and undergraduate students, and others to

     come up with a plan which has the broad participation and support of the

     university community.

 

     COMMISSION ON EXTENSION-Senator Marriott-6 Mar 90

 

     An update on the selection of a Director for Extension was given which

     stated that the last of the five candidates will be interviewed on March

     7.  The selection committee plans to submit the three top candidates as an

     unranked slate on March 12 to the Provost and Dean of Agriculture and Life

     Sciences to conform to their request.

 

     Dr. Jim Wolfe, Vice Provost for Academic Affairs, reported that he will

     discuss nine of the 18 recommendations on "Evaluation of Faculty Effort in

     Extension and Service" with the Provost and when appropriate with the Vice

     President for Public Service, Director of Extension and Academic Deans

     that are involved.  Other recommendations from the Committee Report will

     be taken by the Provost to the Commission on Faculty Affairs.

 

     Dr. Ned Lester reviewed the policy revision issued on February 1, 1984 by

     Dr. William Lavery on the Continuing Education Policy.  A motion was

     passed to request that this policy be reviewed by the Vice President of

     Public Service with an interest in the Commission on Extension involvement

     with the re-visitation of this policy.  The Commission also agreed to

     place the evaluation of an Academy for Public Service Excellence on the

     September agenda.

 

     COMMISSION ON FACULTY AFFAIRS-Senator de Wolf-2 Mar 90

 

     The outcome of research assignment requests and awards for 1989-90 was

     forwarded to CFA.  It was reiterated during a short discussion that only

     5% of tenured faculty may be on research assignment at any one time.

 

     A letter from the National Research Council soliciting comments and ideas

     about the possible effects upon faculty of the elimination of mandatory

     retirement at age seventy was forwarded to CFA by Dr. Scanlon.  A list of

     possible issues was enclosed, and discussed briefly.  It was decided to

     consult knowledgeable individuals (Doug Martin of Employee Benefits, among

     others) who often deal with these issues.

 

     COMMISSION ON GRADUATE STUDIES-Senator Snoke-21 Feb 90

 

     Dean Teekell has been elected Vice President of the conference of Southern

     Graduate Schools for 1990-91.

 

     Dr. Charles Kennedy, head of the commencement task force, met with the

     Commission to discuss the reasoning behind the decision not to award the

     doctoral degrees at the University Commencement.  Reasons cited included

     the fact that with increased enrollments the length of the program had

     become much longer so that we could not continue to do everything the same

     way as in the past, the doctoral degree awarding takes over 20 minutes,

     and the length of the program was felt to contribute to the bad behavior

     that has been the norm the last few years.  Others reacted by commenting

     that the issues of bad behavior and program content should be separated,

     the degree awarding was important to many of the students and their

     families and friends, seeing the PhDs receive their degrees from the

     President set a good example for the undergraduates (and their families),

     and the alternative college/department programs were not of uniform

     quality.  It was pointed out that the decision was made by the Provost,

     not the task force.  The Commission reaffirmed its vote from the previous

     meeting to support the GSA's resolution that the commencement committee

     reconsider the decision.  The suggestion was made that if the decision is

     not changed, that efforts be made by the GSA and the Provost to make the

     alternative procedure an appropriately dignified program for all colleges

     and departments.

 

     The Commission voted in favor of having Dean Teekell work with the

     research division to come up with a set of guidelines regarding

     restrictions on the publication of proprietary information in

     dissertations and/or theses.

 

     The Commission is reexamining the policy of having a D grade count as an F

     for graduate students.  Opinions should be shared with Arthur Snoke.

 

     It was reported that a student who followed the procedure put forth by

     Professor Cherie O'Neil to get a tax exclusion for tuition payments,

     successfully defended that exclusion in a tax audit.

 

     COMMISSION ON RESEARCH-Senator Bunce-No report

 

     COMMISSION ON STUDENT AFFAIRS-Senator Geyer-1 Mar 90

 

     Student Budget Board Allocations for 1990-91 were presented for review.

     Appeals are scheduled for a later meeting.  CSA re-drafted elections

     procedure for campus-wide elections removing limitations on spending, as

     well as, starting times for campaigns.  Campaign expenses must be

     accounted for and published in a timely manner.  Final report of the

     Judicial Task Force on Non-Academic Judicial Actions was presented to CSA.

     The goal is to provide due process for students, keep the jurisdiction

     close to the problem and use students in the role of developing values.

     Any full-time student who has completed 70 hours may be a nominee for the

     Student Member Board of Visitors.  The three final nominees will be

     recommended by CSA to the Board of Visitors.  A subcommittee of Dean

     Beverly Sgro, Student Body President, Dave Gilbert and Faculty Senate

     Representative, L. Leon Geyer will investigate appropriate academic

     standards for Student Government elections.

 

     COMMISSION ON UNDERGRADUATE STUDIES-Senator Dugger-26 Feb 90

 

     A Curriculum Committee was discussed.  There will be 15 members on the

     committee with three being Faculty Senators.  A large number of courses

     have come through, especially through Ag Technology.  Voice registration

     by phone is under study.

 

     ATHLETIC COMMITTEE-Senator Saunders-22 Feb 90

 

     Virginia Tech and seven other schools have committed to the formation of

     an Eastern Seaboard Conference, to be an all sports conference.  The

     Atlantic Coast conference has voted not to expand.  The Metro Conference

     has hired a consultant.

 

     The discussion of athletics and academics begun last meeting was continued

     with coach Frank Beamer and Provost Carlisle present to participate.

     Coach Beamer, in representing the coaches viewpoint, said that if Tech is

     expected to play the calibre of teams currently scheduled, then the

     coaches need to have the ability to recruit on the same level as the

     competitors, otherwise Tech can expect only marginal success in athletics.

     He encouraged the athletic department to define the goals of athletics at

     Tech.  If marginal success if satisfactory, then the coaches will continue

     as they are currently.  But if the goal is something more, then the

     schedule should be adjusted to play schools that have similar academic

     standards.  He cited several examples of student athletes who, failing to

     meet Tech's admission requirements, were recruited by universities with a

     national reputation in academics and went on to have successful athletic

     careers and graduate.

 

     Dr. Carlisle feels that athletics is a part of academics and not in

     competition with it.  He has encouraged the admissions committee to think

     broadly about admissions, to be an enabler and a supporter, and to think

     of Tech as a comprehensive university, not just science and engineering.

     Admissions should recognize a range of special talents, not just math and

     verbal skills.  Athletes bring a special talent, as do those in the arts,

     and all of these should be recognized while not diminishing performance in

     math and science.  The committee accepted the challenge of defining the

     goals of athletics at Virginia Tech, to be discussed at the next several

     meetings.

 

     BUILDING COMMITTEE-Senator Kingston-No meeting

 

     COMMUNICATIONS NETWORK COMMITTEE-Senator Falkingham for Senator Snoke-28

     Feb 90

 

     Communications Network Services is now Communications Resources, with four

     groups:  Network Services; Research and Development; Media Production

     Services; and Learning Resources.  University Council was, however, also

     presented with a fifth group, Scholarly Communications Project; we don't

     know the status of this last group.

 

     There was a memo from Larry Harris to the Committee Chair regarding a lack

     of procedures for effective communication between committees such as ours

     and University Council.  At a recent University Council meeting, there was

     no one able to respond to Council questions about a recent policy decision

     of the Communications Network Committee.  There was also no clear

     consensus in the Council as to at what level the Council should get

     involved in such matters.  A motion was passed in the CNC to compile all

     past policy information in one reference document that would have

     legitimacy and status in the eyes of the University.  The motion also

     stated that when a policy is passed, the appropriate Communications

     Resources unit should provide documentation to show how that policy will

     be implemented.

 

     Luke Ward is developing plans for a proposed student E-mail service; a

     pilot project is going on at the present time.  It is hoped that the costs

     will be low enough that they can be included in overhead.

 

     Also discussed were faculty access to networks, in-service training for

     faculty and students on networks, and the possibility of changing the name

     of the committee to Communications Resources Committee to better reflect

     the scope of its coverage.

 

     COMPUTER COMMITTEE-Senator Birch-No meeting

 

     EMPLOYEE BENEFITS COMMITTEE-Senator Thompson-No meeting

 

     EQUAL OPPORTUNITY/AFFIRMATIVE ACTION-

 

     INTELLECTUAL PROPERTIES COMMITTEE-Senator Dudley-

 

     (Unable to attend because of class conflict)

 

     LIBRARY COMMITTEE-Senator Duke-No meeting

 

     Meeting will be held March 7 to discuss GSA resolution regarding book

     drops near the library and faculty circulation policies.

 

     SCHOLARSHIP AND STUDENT AID COMMITTEE-Senator Kingston-No meeting

 

     SELF-STUDY MONITORING COMMITTEE-Senator Arnold-No meeting

 

     SUPPLEMENTAL GRANTS COMMITTEE-Senator Barker-No meeting

 

     PARKING/TRANSPORTATION ADVISORY COMMITTEE-Senator Polan-

 

     The full committee will meet later in March to consider the work of the

     Rules and Regulations Subcommittee.  The subcommittee is busy now

     considering all aspects of parking, including improving detail of

     expectations in the brochure.

 

     FACULTY SENATE OF VIRGINIA-Senator Conn-No meeting

 

     DISTINGUISHED SPEAKER SERIES-Senator Bunce-

 

     FACULTY SUPPORT COMMITTEE-Senator Snoke-No report

 

     OTHER COMMITTEE REPORTS

 

     Ad Hoc Committee on Budget Reductions-Senator Conn-6 Mar 90

 

     This was the first meeting of this committee, which is under chairmanship

     of Provost Carlisle and Executive Vice President Ridenour.  Budget

     Director Kathryn Johnson and Spectrum Staff Member John Ashby were

     present.  The committee is intended to be advisory, working jointly with

     central administration, deans, and others to address budget reductions.

     The committee will not come up with its own plan.  A recommended budget

     goes to the Board of Visitors toward the end of April.

 

     Concern was expressed by the Provost about the need to squash rumors (or

     confirm them, if appropriate).  The Provost also stated that he had just

     received from Deans and other Unit Heads their 3, 5, 7% contingency plans,

     but had not yet studied them.  While the Provost had thought about some of

     the likely options to achieve the necessary budget reductions, he had made

     no decisions as yet (except possibly for budgets within the central

     administration).  We need to address the situation in a planning mode.

 

     Minnis Ridenour went through the budgetary numbers currently available,

     using the same handouts as those used at the last meeting with Deans,

     Department Heads, and Faculty Senators.  He pointed out that we will know

     much more by the end of this week when the General Assembly is scheduled

     to adjourn.  The House/Senate conference committee should report out by

     Thursday, and the committee's recommendations will be discussed at the

     Deans/Department Heads/Senators meeting on Friday at 3 pm.

 

     In response to a question about the possibility of offsetting any loss of

     positions (caused by the base budget reduction) by the additional

     positions likely to be granted by the General Assembly, the Provost said

     that this was unlikely.  The new positions were justified in the

     University's original budget request in order to strengthen undergraduate

     instruction and this is the purpose for which they will be used.  Also,

     the number of new positions would be insufficient to offset the likely

     loss of positions.  When pressed, the Provost "guesstimated" that this

     loss might amount to as many as 50 positions (but this is not a firm

     figure).

 

     The ad hoc committee will probably meet again on Monday, March 19 (after

     Spring Break) and thereafter on an intensive basis.

 

  6. OLD BUSINESS

 

     Senator Baumgartner asked if the Forum on University Governance had been

     scheduled.  Senator Scanlon stated that it would be held in April.

 

  7. NEW BUSINESS

 

     CSA Resolution 1989-90 A regarding adding a member to CSA:  Senator Eng

     read the constitutional revision recommended by the Commission on Student

     Affairs.  It reads:

 

     "The University Council, on recommendation by the Commission on Student

     Affairs, unanimously approved a resolution which expands the membership of

     the Commission on Student Affairs to include the Chief Justice of the

     Virginia Tech Honor System.

 

     Following is a text of the resolution as approved by University Council.

 

     Whereas, the Virginia Tech Honor System has the responsibility for

     educating the undergraduate student body on policies governing academic

     conduct, and;

 

     Whereas, the Virginia Tech Honor System seeks to accomplish its mission of

     education through the dissemination and sharing of information to

     undergraduate students, faculty and administrators, and;

 

     Whereas, the Virginia Tech Honor System's membership on the Commission on

     Student Affairs would formalize a mechanism for on-going communication

     between the Virginia Tech Honor System and its primary constituents,

     undergraduate students and faculty, therefore;

 

     Therefore, let it be resolved that the Constitution of University Council

     be amended in Section 1.4, Article IV dealing with CSA Membership to

     include "Chief Justice of the Virginia Tech Honor System.""

 

     Senator Kingston moved adoption.  MOTION CARRIED.

 

  The meeting was adjourned at 10:34 p.m.

 

  Respectfully submitted,

 

 

 

  Rosemary Carucci Goss, Secretary

 

 

 

 

                              ADDENDUM

 

                         Treasurer's Report

                            April 2, 1990

 

 

  Balance on hand, 5 March, 1990                                  $247.25

 

  Virginia Tech Catering (SGA reception)                                  152.83

 

  Balance on hand, 2 April, 1990                                           94.42

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