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Governance Minutes ArchiveMay 8, 1990
Virginia Polytechnic Institute and State University Faculty Senate May 8, 1990 32 Pamplin Hall 7:30 p.m. Present:Senators Arnold, Barker, Batie, Baumgartner, Bunce, Canestaro, Conn, Crittenden, de Wolf, Etgen, Farkas, Geyer, Goss, Hillison, Kingston, Kriz, Marriott, O'Neil, Kornegey for Polan, Salvaggio, Saunders, Scanlon, Snoke, Falkingham for Sorrentino, Thompson, Wade for Ventre, Walker, Webster. Absent: Senators Beyer, Birch, Dudley, Dugger, Duke, Eiss, Eng, Geller, McDaniels, Morrill, Flick, Wokutch. Visitors:New senators Feret, Landon, Mandelstamm, Miller, Murray, Rakes, Simmons, Wang, Ms. Susan Truelove (Spectrum). President Scanlon called the meeting to order at 7:31 p.m. and welcomed guests and new Senators. 1. Announcements 1. Senator Goss presented a plaque on behalf of the Faculty Senate to President Scanlon for his outstanding leadership for the past year. 2. President Scanlon attended graduation in Northern Virginia. 3. Faculty Senate officers met with Mr. Ridenour, Executive Vice President and Chief Business Officer. 4. Faculty Senate retreat will be held May 11 at the Hethwood Clubhouse (the one nearest the bank). 2. Agenda The agenda was adopted as submitted. 3. Minutes The minutes of the Faculty Senate meeting of April 12, 1990 were approved. The minutes of the Faculty Senate Cabinet meeting of April 13, 1990 were accepted. 5. Council, Commission and Committee Reports UNIVERSITY COUNCIL-Senator Eng-16 Apr and 3 May 90 16 April: First reading of CUS resolution 1989-90 B, replacing Policy Memorandum 41.1. The resolution 1) directs the secretary of CUS to maintain a file of all degree requirement checklists, particularly including options, 2) requires the adoption of procedures to assist departments and colleges in the revision and implementation of curricula changes and graduation checklists, and 3) requires a formal approval process for the appearance of an option on the transcript, the request to accompany the request for approval of the option or concentration. Second reading of CFA resolution 1989-90 A, establishing the principle that department or division chairs, heads and directors will serve for fixed length terms, specified by the department or division, and placing language into the Faculty Handbook to that effect. After some questions and discussion, the resolution was approved. (Note: this has since resulted in a Policy Memorandum from the President to this effect.) Second reading of CUS resolution 1989-90 A, requiring that midterm grades be provided to first-semester undergraduate students. The resolution was approved. The University Communications Network Committee was renamed the University Communications Resources Committee. James Johnson was announced as the new director of Virginia Cooperative Extension. Dr. McComas led a discussion of the problems that Black students continue to face at Virginia Tech. He plans a fall meeting with deans, department heads and Faculty Senate leaders to increase awareness of these problems and work on solutions. 3 May: Second reading of CUS resolution 1989-90 B, regarding guidelines for undergraduate degree requirement changes. The resolution was approved. COMMISSION ON EXTENSION-Senator Marriott-no meeting COMMISSION ON FACULTY AFFAIRS-Senator de Wolf-20 Apr 90 The Commission approved a request from a faculty member to obtain a degree in another department as a requirement for a professional license. The discussion on the effects of elimination of mandatory retirement of faculty upon the university community was continued with Phil Sheldon (Institutional Research) and James Wolfe (Provost's Office). The need for phased retirement programs was reiterated. COMMISSION ON GRADUATE STUDIES-Senator Snoke-18 Apr 90 A resolution was passed (copy attached) reinstating "D" grades for graduate students. The resolution is being passed on to University Council. At an earlier meeting (6 December 89) the Commission had agreed upon rewording for the various graduate assistantships and had renamed the "Graduate Assistant" to be "Graduate Support Specialist." At the 18 April meeting, wording was again fine-tuned, and the name "Graduate Support Staff" was introduced as the preferred name for that kind of assistantship. Subsequent to the meeting it was announced (in a 30 April memo from the Provost to the Faculty and reported in Spectrum, 3 May 1990) that the graduate school was being reorganized. Effective this July 1 the deanship of the graduate school will no longer be a separate post: Gary Hooper will take on that responsibility. His title will change from Vice Provost for Research and Graduate Studies to Vice Provost for Research and Dean of the Graduate School. Dean Teekell will take a sabbatical at the University of Georgia before rejoining the Poultry Science Department. COMMISSION ON RESEARCH-Senator Bunce-no meeting COMMISSION ON STUDENT AFFAIRS-Senator Geyer-no meeting COMMISSION ON UNDERGRADUATE STUDIES-Senator Salvaggio- CUS met twice--for its last meeting of the year, and for a special meeting to further deliberate on unresolved issues concerning the core curriculum. The Commission agreed to allow courses in Humanities and Social Sciences that were approved by faculty for the core, but "administratively deleted" when streamlining the core several years ago, to now satisfy core curriculum requirements. This will ease the burden on both Humanities and Social Sciences departments in staffing core courses that are either approaching or exceeding capacity enrollments. The Commission also agreed to proceed with the implementation of a Black Studies Concentration, although this concentration has not gone through all levels of curriculum approval. Further discussion of the Black Studies Concentration will take place at University Council. ATHLETIC COMMITTEE-Senator Saunders-19 Apr 90 The fundraising campaign for athletics has raised over 6 million dollars to date. Eight students are being considered for special admission to Tech that are not athletes. These are principally in music and art. The athletic department budget will finish the year with a $215,000 deficit as predicted at the beginning of the year. This deficit will be covered by the reserve fund, so that the balance becomes 0 as required. A marketing report has been completed for the athletic department concerning the selling of season tickets in football and basketball. Two additional people have been hired in the department to sell corporate and season tickets as per the report's recommendation. Corporate tents will be started next football season. A subcommittee was formed to review admission requirements as it pertains to the university's plan of having a diverse student population that includes minorities and those with special talents, such as in art or athletics. This committee will meet over the summer and give its report at the first meeting of the athletic committee in the fall. A discussion of the report centered around the committee that was formed to review admissions. Senator Arnold reported that the Executive Vice President of Finance stated to the University Council that he and the Provost were not in favor of lowering the requirements. BUILDING COMMITTEE-Senator Kingston-no meeting UNIVERSITY COMMUNICATIONS RESOURCES COMMITTEE-Senator Snoke-25 Apr 90 The name change is now official: At the 16 April University Council meeting, the President verbally agreed that henceforth the Committee is the University Communications Resources Committee. Mr. Bruce Harper, the manager of the administrative information system, informed us that the mainframe computer INFO system provides a possible repository for administrative or university policies which come out of the UCRC. After "policies" which have been passed by the Committee have been put into the appropriate format, they will be passed on to Council with our recommendations as to which would be administrative policy and which would be university policy. Those policies accepted and/or approved by Council would then be added to the INFO database. A request was made that the INFO system be made available to network users in such a way that would not require logging on to the IBM mainframe. This will be discussed further at the next meeting. There was a discussion about the "status" of Network Services. We were informed that the status of Network Services as an auxiliary operation cannot be changed. There is some flexibility as to whether some services, such as modems, could be considered in the Computing Center domain rather than Network Services, but Bob Heterick pointed out that the different groups had different priorities as well as cost structures. Hence a different home may not necessarily lead to better service. COMPUTER COMMITTEE-Senator Birch-no report EMPLOYEE BENEFITS COMMITTEE-Senator Thompson-no meeting EQUAL OPPORTUNITY/AFFIRMATIVE ACTION- INTELLECTUAL PROPERTIES COMMITTEE-Senator Dudley-no report LIBRARY COMMITTEE-Senator Duke-no report SCHOLARSHIP AND STUDENT AID COMMITTEE-Senator Kingston-3 May 90 The Committee was updated on the financial aid picture for the 1989-90 academic year. In-state students received close to 100% of their financial aid needs through a combination of grants, loans, and work; grants made up about 50% of the aid received. Out-of-state students had a lower percentage of their needs met, with most of this coming from loans rather than grants. The committee then discussed whether the Freshman Rule should be used in calculating eligibility for continued holding of merit-based scholarships, and for award of merit-based scholarships. The committee approved a motion that the Freshman Rule should be applied in these cases. The committee approved a motion that a student who loses a merit-based scholarship because he or she fails to meet the QCA requirements of that scholarship will not automatically be reawarded the scholarship if he or she subsequently meets the QCA requirements. Implicit in this motion was the understanding that these ground rules will be stated clearly when the award is offered. The committee approved a motion to ask the Virginia Tech Foundation for a grant of $10,000 to be used for merit-based scholarships for upper-class students. SUPPLEMENTAL GRANTS COMMITTEE-Senator Barker-14 Mar 90 A memorandum from R. Hall informed the Committee that for several years awards have exceeded expenditure, creating a small reserve, which is now available to supplement the annual allocation of $100,000. After a discussion the committee recorded its decision to add $15,000 to the annual allocation for each of the next three years, with the aim of justifying an increased annual allocation of $115,000 at the end of that period. The Chair informed the committee that an additional appropriation of $10,000 will now be available annually to make awards to non-teaching professionals who are not currently eligible for Supplemental Grants. Guidelines for making these awards will follow those for regular faculty as closely as possible. Priority will be given to awards that support professional development while attracting renown to the university. The ideal basis for an award from this committee continues to be an invitation to present a paper at an international meeting. Fifty-one proposals were considered. Forty-three awards were made, seven denied, and two returned for resubmission. PARKING/TRANSPORTATION ADVISORY COMMITTEE-Senator Polan-no report FACULTY SENATE OF VIRGINIA-Senator Conn-no meeting FACULTY SUPPORT COMMITTEE-Senator Snoke-committee will resume meeting in the fall OTHER COMMITTEE REPORTS Ad Hoc Committee on Budget Reductions-Senator Conn- Senator Conn addressed some of the questions he had received as a member of the ad hoc committee. Senator Arnold encouraged the Senate next year to pass a resolution at the first meeting to be pro-active and have faculty input in the budget process. Waste Policy Institute-Senator Conn- The Waste Policy Institute is "up and running." It now has six full-time employees and has opened a branch office in Germantown, MD. It is still working on a Board of Directors. 6. OLD BUSINESS In response to Senator Baumgartner's question about the governance forum, President Scanlon announced that it had to be postponed until fall because of scheduling conflicts. Also, Senator Baumgartner asked that the Ethics and Faculty Review Committees give a statistical report to the Faculty Senate. 7. NEW BUSINESS Elections were held for University Council, Commissions, and certain Faculty Senate committees by separate ballots, and the following were elected: University Council: Batie (AGEC), Crittenden (EF) Commission on Faculty Affairs:Geyer (AGEC), Falkingham (BIOL) Commission on Graduate Studies:O'Neil (ACCT), Snoke (GEOLSCI) Commission on Research: Scanlon (FIW) Commission on Student Affairs:Miller (PHIL), Mandelstamm (ECON) Commission on Undergraduate Studies: Diesenroth (IEOR), Etgen (DASC), Murray (MATH) Faculty Senate Cabinet Ex Officio: Eng, Hillison, Geyer Architecture & Urban Affairs:Wong Arts & Sciences: Farkas (MATH) Business: O'Neil (ACCT) Engineering: Eiss (ME) Human Resources: Canestaro (HIDM) Library: Kriz Committee on Committees: Flick (FST), Walker (CE), Batie (AGEC) Credentials and Elections: Feret (FOR), Brown (IEOR), Parsons (HIDM) Arts and Sciences Executive Committee Liaison Rep.: Kingston (CHEM) A single ballot was used to elect individuals for positions where more than one name was to be submitted to the university for a given position. The following names were submitted: Athletic Committee: Baumgartner, Benfield, Mandelstamm, Nachlas Building Committee: Kirk, Teske, Parsons, Ventre, Wong Computer Committee: Tront, Webster Communications Network Services:Snoke, Tront Employee Benefits: Eustis, Mandelstamm Faculty Senate of Virginia: Scanlon Honor System Review Board: Pitt, Yates Honorifics Committee: ADP--Duncan, C. William Smith AFS--Conn, Eustis Intellectual Properties: Copyright--Armstrong, McGilliard, Ney, Ramu Patents--Falkingham, Flick, Grayson, Ramu Library: de Wolf, Stahl Parking/Transportation: Lux, Miller Reconciliation: de Wolf, Simmons (both will serve) Scholarship/Financial Aid: Bell, Goss, James, Lytton, Olin, Richardson, Smith, Waggenspack Student Budget Board: The meeting was adjourned at 9:45 p.m. Respectfully submitted, Rosemary Carucci Goss, Secretary ADDENDUM Treasurer's Report April 23, 1990 Balance on hand, 23 April 1990 $ 45.78 Flowers for two secretaries in Provost's office who work for Faculty Senate 9.38 Balance on hand, 1 June 1990 36.40
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