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Governance Minutes Archive

November 13, 1990

               VIRGINIA POLYTECHNIC INSTITUTE & STATE UNIVERSITY

                                FACULTY SENATE

                               November 13, 1990

                                32 Pamplin Hall

 

  PRESENT:  Senators Allen for Batie, Barker, Baumgartner, Brown, Bunce,

            Canestaro, Clowes, Crittenden, deWolf, Eiss, Eng, Etgen, Farkas,

            Feret, Flick, Geyer, Hillison, Kingston, Kriz, Landen, Marriott,

            McDaniels, Miller, Murray, O'Neil, Parsons, Rakes, Saunders,

            Snoke, Thompson, Wade for Ventre, Webster.

 

  ABSENT:   Diesenroth, Falkinham, Scanlon, Simmons, Sorrentino, Walker,

            Wang.

 

  VISITORS: Carl Polan, Dairy Science; Vivian Allen, President CALS FAC Asso-

            ciation; Sherilyn McConnell, CSAC; Nancy Barclay, HIDM for Nancy

            Canestaro; John Ashby, Spectrum; Roy Jones, Extension and Public

            Service; Richard Alvarez, Director, Public Safety, Health and

            Transportation; David Kapallo, Parking Services Manager.

 

  1.  CALL TO ORDER

 

      Visitors were welcomed and identified to the Senate.

 

  2.  ANNOUNCEMENTS

 

      Secretary Dyke has been reinvited to meet with the Faculty Senate.

      Dates proposed included all remaining Senate meetings, all remaining

      BOV meetings, and any other date convenient for the Secretary.

 

      Budget - the University has been asked to prepare contingency plans for

      a 2.5% cut in Research and Extension for the current year and a 5% cut

      in all three divisions in the next fiscal year.

 

      VTEF - the Virginia Tech Employees Fund is up and running.  It will be

      run as a special project by the Montgomery County Emergency Assistance

      Program for former Tech employees. Donations are tax deductible, and

      faculty are urged to contribute as much as possible.

 

      Roll Call was completed with

 

  3.  ADOPTION OF AGENDA

 

      It was moved, seconded and approved that new business be undertaken

      prior to Council, Commission and Committee Reports.

 

  4.  PROGRAM

 

      Richard Alvarez, director, Public Safety, Health, and Transportation

      and David Kapallo, Parking Services Manager, spoke on parking plans,

      progress and problems. (Exhibit I)

 

  5.  APPROVAL OF MINUTES

 

      Faculty Senate meeting of October 9, 1990 were approved

 

      Faculty Senate Cabinet meeting of November 2, 1990 were approved.

 

  6.  NEW BUSINESS

 

      RESOLUTION

 

          Whereas a Statement of the University Mission has been formulated

          and a University Plan drafted and publicized in a recent issue of

          the University's SPECTRUM,

 

          Whereas the role of the faculty in determining the ultimate form of

          this Statement and Plan has been and is too limited, in spite of

          the fact that the faculty is the main instrument by which the pro-

          posed goals are to be achieved,

 

          Whereas previous participation of faculty in the inclusion of the

          multifarious listed goals has been restricted to a series of work-

          shops which resulted in a collection by a relatively small Planning

          Committee of a greatest common denominator of goals formed from a

          much large collection of spur-of-the-moment opinions gathered in a

          set to fifteen-minute periods of time,

 

          Whereas the formulation of university goals and a mission statement

          require much greater faculty participation if these are to be rep-

          resentative of the intellectual efforts of the faculty,

 

          Now therefore be it resolved,

 

          1) That the University Plan be revised by the Planning Coordinating

          Committee in close consultation with a Committee of faculty,

 

          2) That University Council be urged to revise the Mission Statement

          in accordance with suggestions offered by said Committee,

 

          3) That members of that faculty Committee be appointed by the Fac-

          ulty Senate of VPI&SU in a manner of Its choosing.

 

      Resolution II

 

          Whereas a Statement of the University Mission has been formulated

          and a University Plan drafted and publicized in a recent issue of

          the University's SPECTRUM,

 

          Whereas this statement appears to have been approved by the Board

          of Visitors, and is therefore likely to enhance the possibility of

          dissemination of the University Plan outside the University without

          further input from the faculty,

 

          Whereas members of the faculty have reasonable objections to style

          and/or content of portions of the Plan, as formulated in the Sep-

          tember 20, 1990 issue of SPECTRUM,

 

          Whereas the University Plan contains an excessively large list of

          goals, many of which are so self-evident that they may either in-

          vite criticism from outside or otherwise suggest, needlessly or

          unjustifiably, that improvement in basic areas of university activ-

          ities is sorely needed,

 

          Now therefore be it resolved,

 

          That the Faculty Senate strongly feels that a revised version of

          the University Plan should contain a much shorter list of goals

          with significant omission of those that are deemed to be self-

          evident.

 

          "The Faculty Senate does not support furloughs for short-range sol-

          utions to budget problems in the absence of a longer-range plan not

          based on attrition to solve the budget problem."

 

      After extended debate, the above resolutions were passed with near

      unanimous consent.

 

  7.  COUNCIL, COMMISSION & COMMITTEE REPORTS

 

      o   University Council

 

          Senator Hillison - 6 Nov 90

 

          First reading of CGS resolution reinstating the "D" grade for grad-

          uate credit:  first reading of CUS resolution changing the under-

          graduate residency requirement; and first reading of Faculty Senate

          Constitution were undertaken.

 

      o   COMMISSION ON EXTENSION

 

          Senator Marriott - No report

 

      o   COMMISSION ON FACULTY AFFAIRS

 

          Senator Kriz - 2 Nov 90

 

          Harassment Policy-Dean of Students Beverly Sgro reviewed the Uni-

          versity Harassment Policy which has been in effect for several

          years.

 

          HIV Infection (AIDS) Policy-Dr. Elizabeth Alexander reviewed the

          status of the "Policy Statement on Human Immunodeficiency Virus

          (HIV) Infection." This administrative policy was developed by the

          University AIDS Committee.

 

          Revision of grievance procedure-Senate President Lud Eng reviewed

          the status of the proposed revisions to the procedures of the Fac-

          ulty Review Committee, and the proposed revision of the Faculty

          Grievance Procedures in the Faculty Handbook.  These will be con-

          sidered further at the next meeting.

 

      o   COMMISSION ON GRADUATE STUDIES

 

          Senator Snoke - 17 Oct and 7 Nov 90

 

          17 Oct Meeting

 

          It was announced that course history summary reports can be ob-

          tained for graduate students if a department representative makes a

          request to Bernard Jones or Jerry Robertson in Student Systems Com-

          puter Services.  Such reports are provided automatically each se-

          mester for undergraduates through the Colleges, but not for

          graduate students. A future agenda item will be the proposed com-

          bining of CGS and CUS.  (Perhaps CUS should discuss it too.) The

          Commission voted to award a posthumous (masters) degree in Curric-

          ulum and Instruction to Ms. Jean Black de Cornejo. There are

          precedents for such awards, but no formal policy or procedure.  A

          committee of CGS will look into establishing such guidelines.  For

          this case the Commission voted to have the award contingent on re-

          ceiving a support letter from the department head. Dean Hooper

          noted that the incomplete grade policy is not being followed.  Such

          grades should turn into an F if not given another grade after suf-

          ficient time for the work to be made up, but there are I grades on

          the books dating back 8 years!  It came out in discussion that for

          undergraduates an I is treated as an F until it is changed, but for

          graduate students there is no such policy, implying it should be

          treated like an X grade with no credits until it is changed. A com-

          mittee is going to look into this.  CUS may want to reconsider the

          I = F policy. Effective fall semester 1991 there will be mandatory

          health insurance for all foreign students.  The question was raised

          as to why one does not require it for ALL students.  That is being

          considered.

 

          7 Nov Meeting

 

          The tax remission policy, whereby graduate students can exempt some

          earnings, is not in place but is being worked on. Dean Hooper will

          recommend to the Provost that students on support be required to

          register for at least 3 hours each session next summer.  This is

          the same policy as we had this last summer. Comments were solicited

          pertaining to the University Plan specifically to the goals and ob-

          jectives on graduate and professional education.  One suggested ad-

          ditional objective was to inform the public and the legislature

          about the importance of graduate education and research.  Most com-

          ments were negative about the tone and scope of the Plan: the ob-

          jectives are nonspecific to VPI&SU and overly qualitative, and,

          given the budget crunch, there is an undue emphasis on expansion

          and growth with no recommendations for review and possible reorder-

          ing of priorities. Katherine Johnston, Director of Budget & Finan-

          cial Planning, spoke on the tuition surcharge and the stipend

          levels. Barring Round III, she was optimistic that tuition would

          not have to be raised next year.

 

      o   COMMISSION ON RESEARCH

 

          Senator Bunce - 10 Oct and 24 Oct 90

 

          10 Oct 90

 

          Dr. Charles Steger, Vice President for Public Service discussed the

          role of his office in the University.  The Public Service Area con-

          sists of two major divisions-economic development and continuing

          education.  In the economic development arena, a Public Service

          Action Fund exists to connect communities or non-profit volunteer

          organizations with university expertise.  A fee structure is to be

          established including overhead and it is intended that University

          funds will be matched by localities.  One purpose to this effort is

          to expand the numbers of persons who participate in such activ-

          ities. In the sphere of continuing education, the objective is to

          ascertain the driving forces for this endeavor and the entire range

          of service activities that may be necessary to assist it. In re-

          sponse to a question, Dr. Steger indicated that Community Resource

          Development, the Center for Volunteer Development, and all continu-

          ing education activities including Donaldson Brown Center and Hotel

          Roanoke will be under its jurisdiction. The University Plan as it

          relates to Research was discussed. In general, Commission members

          felt that the document failed to capture either the importance of

          research to the University, its students and the public or to ex-

          press the frustrations and barriers to the effective pursuit of the

          research mission in harmony with other features of the academic en-

          terprise.

 

      o   COMMISSION ON STUDENT AFFAIRS

 

          Senator Miller - 15 Nov 90

 

          The discussion of summer stipends for student leaders continued.

          No clear and principled way of deciding what leaders should receive

          such stipends was agreed to.  The matter was referred back to com-

          mittee.  Revisions to the Panhellenic constitution were approved.

          Guidelines for the Student Budget Board allowing limited payment

          for lodging costs for student organization travel were adopted.

          Perhaps most interesting to the Faculty Senate was the action taken

          on the first draft of the University Plan.  The Commission on Stu-

          dent Affairs declined to formulate a response as a body.  It was

          quite apparent that any serious attempt to examine all the issues

          raised by all the interested groups would have required many hours

          and multiple meetings.  The CSA therefore is simply forwarding,

          without endorsement, the comments received from the various student

          groups represented on CSA.

 

      o   COMMISSION ON UNDERGRADUATE STUDIES

 

          Senator Etgen - 22 Oct and 12 Nov 90

 

          22 Oct 90

 

          Mr. Wayland Winstead introduced the first draft of the "University

          Plan, 1991-96" and asked the C.U.S. for a formal response including

          good and bad aspects of the plan as part of the "community involve-

          ment" phase of the plan.  Several suggestions were made.  An S.G.A.

          resolution requesting that senior, junior, sophomore and freshman

          registration priority be restored for spring semester was defeated.

 

          12 Nov 90

 

          Assoc. Provost Carol Burch-Brown reported overflow of 1,970 re-

          quests for humanities core courses for the spring semester, 1991.

          There are 400 open slots in humanities courses and some extra

          sections are being added.  Several suggestions relating to the

          undergraduate education section of the University Plan 1991-96 were

          discussed, approved and forwarded to Mr.  Winstead. Changes or adds

          to graduation checklists in Appalachian Studies, Classical Studies,

          Humanities and the Arts and Medieval and Renaissance Studies were

          approved.  A request for restricted enrollment for internal trans-

          fer students by the Department of Family and Child Development,

          Childhood Education, and Child Care Administration Option, effec-

          tive spring, 1991, was approved.

 

      o   ATHLETIC COMMITTEE

 

          Senator Baumgartner - 11 Oct and 8 Nov 90

 

          11 Oct 90

 

          A long but ultimately uninformative discussion on conference affil-

          iation and a presentation on the academic standing of the student-

          athletes.  Among the Metro Conference schools Tech had the largest

          number with a grade point of 3.0 or above, 116. The average grade

          point for student-athletes was 2.41 last year compared to 2.31 in

          1986-7.  The football players rose from 1.96 then to 2.15 last

          year.  A subcommittee had been formed in the spring to investigate

          the admission requirements for prospective recruits.  It was deter-

          mined that 18 possible recruits in football were denied admission

          because they lacked either a third math course in high school or a

          second lab science.  All 18 went to Division 1A schools:  4 to Wake

          Forest, 3 to Tennessee, others to UVA, WVU, Pitt, Purdue, FSU. I

          expect that the Athletic Committee will request a reconsideration

          of those two requirements.

 

          8 Nov 90

 

          Senator Baumgartner was unable to attend.

 

      o   BUILDING COMMITTEE

 

          Senator Wang - No report

 

      o   COMMUNICATION RESOURCE COMMITTEE

 

          G. Tront - No report

 

      o   COMPUTER COMMITTEE

 

          Senator Webster - 7 Nov 90

 

          1. Telephone access to the mainframe has been improved.  The new

          number is 232-9100.

 

          2. Mainframe usage for July-Oct compared to same period last year:

 

              CPU usage is up; VM by 25%, MVS by 12%

              Disk space consumption is up 15%

              IMS usage is up 15%

              Central printing has dropped 15%

              Connect time has dropped a little.

              Total billable charges are down 7% due to shifting of usage to

              less expensive times and decreased printing.

 

          3. Despite the tremendous growth in distributed computing (i.e.,

          PC's, desk-tops, work stations, etc.) on campus, demand for

          mainframe use continues to grow.  This observation initiated a dis-

          cussion of distributed versus mainframe computing.  Some of the ma-

          jor points made and questions asked during this discussion:

 

          a.  Given the current fiscal situation, money for a mainframe up-

              grade are unlikely.

 

          b.  Some of the numerically intensive work now being done on the

              mainframe could be done on work station type machines that cost

              around $100K each.

 

          c.  If money for an upgrade ever does become available, should some

              of it be spent on distributed computing?  If so, how would it

              be distributed?

 

          d.  How and to what extent should the Computing Center support dis-

              tributed computing?  Areas of existing and potential support

              include consulting, maintenance, set up, purchasing, program-

              ming, software distribution.

 

          4. With few dollars to spend, answers to these questions can be

          seen as optimistic long-range planning.

 

      o   EMPLOYEE BENEFITS COMMITTEE

 

          Senator Thompson - No report

 

      o   EO/AA COMMITTEE

 

          Senator Simmons - 13 Nov 90

 

          A teleconference on Campus Security is scheduled for Thursday, 15

          November, 2-4 PM in the CEC Auditorium, with discussion following

          until 5 PM. A draft announcement for a new Affirmative Action In-

          centive Grants Program to be initiated was discussed.  Information

          will be disseminated before the end of the semester announcing the

          program which provides "seed" money for new affirmative action ac-

          tivities for faculty, staff, or students.  An annual fund of

          $15,000 has been set aside, from which grants up to $2,500 may be

          made.  Two 1991 deadlines have been established: 14 January, for

          immediate funding for Spring semester, and 15 April for funding af-

          ter 1 July 1991.  The program hopes to encourage projects designed

          to demonstrate effectiveness of new approaches to achieving EO/AA

          goals; to enhance the recruitment, retention, and advancement of

          women, minorities, and persons with disabilities; and to encourage

          behavioral and attitudinal changes supportive of EO/AA objectives.

          The subcommittee used as a model a similar program that has proved

          effective at Purdue.

 

      o   INTELLECTUAL PROPERTIES COMMITTEE - PATENTS

 

          Senator Falkinham - 1 Nov 90

 

 

          1. The ownership of different patentable subject matter was re-

          viewed and ownership was transferred to Virginia Tech Intellectual

          Properties, Inc. (VTIP).

 

          2. The Committee received the Intellectual Properties Status Sum-

          mary Report for Fiscal Year 1990 from VTIP.

 

          3. The changes in the University's Policy on Intellectual Property

          will be moving through the University governance system.

 

      o   LIBRARY COMMITTEE

 

          J. D. Stahl - 6 Sept, 3 Oct and 3 Nov 90

 

          6 Sept 90

 

          The University Library Committee agreed to meet at 4 p.m. the first

          Wednesday of each month in the Library's 6th floor board room.

          Paul Gherman announced that the library had not had any final word

          on the budget.  The $404,000 additional allocation for books ap-

          peared safe for this year, but in danger for next year.  If it were

          cut, that would mean substantial cuts in serials next year.  There

          was some discussion of long-term space needs and possible plans to

          expand into Shultz Dining Hall--a still vague plan that requires

          much preliminary exploration and is years from realization. Susan

          Jurow, Director of the Office of Management Services of the Associ-

          ation of Research Libraries discussed the concerns of the represen-

          tatives on the committee.  Among issues discussed were the desire

          of faculty to have access to the library from faculty offices; the

          need for more databases on magnetic tapes for use in Business and

          other fields; the problems of equity and procedure in possible can-

          cellations of serials; the status of VTLS and the need for

          mainframe access to CD-ROMS.  Concern for maintenance of acquisi-

          tions in the humanities in case of a budget crunch was also men-

          tioned.

 

          3 Oct 90

 

          The committee discussed library privileges for graduate students.

          They are essentially the same as those of faculty: 90 day check-

          out, with up to four renewals. Only the fine structure is differ-

          ent. Paul Gherman reported that in the first round of budget cuts,

          the library lost 12 positions, but the Provost gave $250,000 to

          compensate for the cuts.  $110,000 were lost on the second round,

          resulting in a 5% wage reduction, $30,000 reduction in the equip-

          ment fund, and $50,000 in book funds.  Drastic cuts in serials will

          be inevitable by spring. A new books list will be distributed to

          all departments free of charge for a few months on a trial basis;

          after that it will be available free of charge electronically and

          for a charge on paper (charge not yet set). The list will be pub-

          lished monthly. A departmental profile project is planned.  The

          profile will involve three-way interviews with the department head,

          the library representative, and a librarian.  Department priori-

          ties, goals, needs, and projected needs are to be clarified.  The

          librarian will write a department profile of research interest and

          teaching needs which will be shown to the department in draft form

          before it is completed. The rest of the meeting was devoted to a

          demonstration of methods of accessing data bases such as the Wilson

          Test Database on VTLS.

 

      o   SCHOLARSHIP & FINANCIAL AID COMMITTEE

 

          R. Goss - No report

 

      o   SUPPLEMENTAL GRANTS COMMITTEE

 

          Senator Barker - No report

 

      o   PARKING/TRANSPORTATION TASK FORCE

 

          C. Polan - 9 Aug and 12 Oct 90

 

          This second year of paid parking was initiated with much less

          trauma for the campus community than the previous year. One of the

          biggest problems of this year is lost or stolen parking permits.  A

          policy of no replacements except at full cost had been adopted to

          discourage cheating.  The policy was reconsidered in October and

          now have a low-cost replacement policy.  A report must first be

          made to the Police Department about the lost or stolen permit.

          With a copy of that report and $5.00 service charge, a new one can

          be obtained from the Visitors Center. A considerable amount of

          parking improvement has occurred recently and planning contracts

          have been awarded to properly plan and design Lot B (Student

          Commuter Lot). Parking violations are still a major problem in cer-

          tain areas.  Enforcement officers are writing tickets, but cover a

          wide area.  They have been effective in identifying and recovering

          a number of lost/stolen permits. For the next academic year, we

          will soon consider the type of permit to require. Some aggressive

          activity is now occurring to secure Faculty/Staff parking privi-

          leges for at least, some graduate students. A backlog of violation

          appeals have been heard and resolved.

 

      o   FACULTY SENATE OF VIRGINIA

 

          Senator Scanlon - No report

 

      o   TASK FORCE ON BUDGET

 

          Senator Eng - No report

 

      o   CLASSIFIED STAFF AFFAIRS COMMITTEE

 

          Senator Canestaro - 13 Nov 90

 

          The project of greatest interest to members of the faculty involves

          the establishment of the Virginia Tech Employees Fund (VTEF) for

          temporary assistance through the layoff process. A task force with

          members from CSAC and the Faculty Senate have held four meetings to

          work out details of the fund.  The fund will be administered by the

          Montgomery County Emergency Assistance Program (MCEAP) with over-

          sight by the CSAC/Faculty Senate task force.  Members of your

          faculty/staff to send donations payable to MCEAP with VTEF desig-

          nated on the memo line.  Donations can be mailed to: Virginia Tech

          Employees Fund, c/o Virginia Tech Mail Service 0337.  Also see Ex-

          hibit 3 attached to minutes.

 

      o   BOARD OF VISITORS

 

          Senator Eng - 5 Nov 90

 

          Bonds for parking improvements were approved. A University Office

          Building of 80,000 feet will be built with funds borrowed from the

          Virginia Tech Foundation. The title of Emeritus will be conferred

          on retired tenured full professors and associate professors, admin-

          istrative officers, librarians with continued appointment, and ex-

          ceptional staff members who have given exemplary service to the

          University and are specifically recommended to the Board of Visi-

          tors by the President and approved by the Board.  Their names will

          be carried in the University catalog until death. Optional retire-

          ment plans approved by the board include:

 

              Fidelity Investments Institutional Services

              Great-West Life Assurance Co.

              Metropolitan Life

              TIAA/Cref

              T. Rowe Price & Assoc

              Variable Annuity Life Insurance Co

 

          Special recognition by BOV was given to G. Wayne Clough, Mark E.

          Davis, (Chem Engr), Gerry Gibbs (Geol Sci).

 

      o   COMMENCEMENT

 

          Senator Scanlon - No report

 

      o   HONORIFICS

 

          W. D. Conn - No report

 

      o   STUDENT BUDGET BOARD

 

          Senator Clowes - 13 Nov 90

 

          The Board met on October 11 and November 5 in routine session and

          November 7 in special session.  The primary business of the Board

          was accomplished in Spring when approximately $750,000 in student

          fee funds were allocated among the student organizations requesting

          annual funding.  Two items were established for supplemental use

          through the year-a Small Grant Fund of $25,000 which provides fund-

          ing for organizations without annual budgets for particular activ-

          ities and a Contingency Fund of $28,000+ used to supplement

          approved annual budgets as necessary.  The current meetings deal

          with Small Grant and Contingency fund requests and requests to re-

          allocate monies within approved annual budgets. The two regular

          sessions involved the processing of routine requests for Small

          Grant Funds (up to $500 per event and $750 per year per organiza-

          tion), Contingency Fund requests (supplemental to an already ap-

          proved annual budget of a student organization) and Fund Transfers

          (line item movement within an annually approved organizational

          budget).  The current Small Grants Balance is about $21,000; the

          Contingency fund was augmented by account returns and carry-over

          funds and has a current balance of about $40,000.  These funds ap-

          pear adequate to sustain operations for the 1990-91 academic year

          given the cautious stewardship exercised by this student dominated

          Board. The special session was called to debate the principle of

          funding travel for club teams.  There was much debate and little

          consensus.  The Board concluded that if the Board was to cover club

          travel, a cap of about $20 per night and a limit of six individuals

          for a maximum of two nights per trip was necessary to protect the

          funds available to the Board for annual budget requests.  The ques-

          tion of whether club travel should be covered through these funds

          was referred back to SGA.

 

      o   VPI FACILITIES BOARD

 

          C. Polan - No report

 

      o   VIRGINIA TECH INTELLECTUAL PROPERTIES

 

          Senator Eiss - 24 Oct 90

 

          The financial reports for fiscal year 1990 and the first quarter of

          1991 were presented. These balance sheets contained the financials

          of the subsidiaries VTLS and WPI. The net worth of VTIP increased

          from $783,238 in 1989 to $912,709 in 1990. During FY 90, 69 disclo-

          sures were assigned by the VPI&SU Intellectual Properties Committee

          to VTIP for management, 12 were assigned to CIT for further evalu-

          ation, protection, and/or marketing, 29 had patents applied for

          through VTIP, CIT, or a research sponsor.  Five have licenses

          and/or agreements in place. In FY 90 11 technologies had licenses

          and/or agreements in place and generated $249,651 revenues and

          $132,934 royalties to the inventors. 10 technologies incurred

          $48,840 patent and legal fees but no revenues. 13 technologies as-

          signed to VTIP since 1986 are actively being marketed or licenses

          are being negotiated. A nominating committee was formed to identify

          external directors to fill open positions on the Board of Direc-

          tors. A list of nominees for the WPI Board of Directors was dis-

          cussed.

 

      o   OTHER COMMITTEE REPORTS

 

          None

 

  8.  OLD BUSINESS

 

      None

 

  9.  ADJOURNMENT

 

 

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