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c19.memo

  1.0  Using The Catalog Display System

 

 

 

  April 2, 1987

 

  This is a reference to using the Catalog Display System to look at the Cen-

  tral Stores Catalog.

 

  There are two sections to the Central Stores catalog:  General Supplies and

  Physical Plant Supplies and Materials.  The General Supplies section con-

  tains office supplies, chemicals, paper, first aid supplies, and safety

  equipment and supplies.  The Physical Plant section, which is divided al-

  phabetically according to item description, contains building materials,

  paint, lumber, plumbing and electrical supplies, belts, bolts, screws,

  nuts, etc.

 

  After you have selected a catalog, move the cursor to the line listing the

  section you wish to look at and press PF1.  That section of the catalog

  will be displayed on the screen.  There will be a list of items displayed,

  with the stock number, current price, brief description of each item, and,

  depending on the catalog, the number of items on hand.

 

  Use PF10 and PF11 to move through the file, or standard XEDIT commands (5,

  -10, up, down).

 

  Type a keyword or stock number on the command line and press PF2 (Locate)

  to find an item.  Press PF2 to continue the search, or enter another

  keyword on the command line.  PF3 will return the cursor to the command

  line.  To find the first word in a description, enter a - (dash) and the

  word on the command line, then press PF2 (ex. -paper ).

 

  Press PF12 to finish looking at a catalog section.  You may select another

  section from the Table of Contents or press PF12 again to return to the

  Main Menu screen.  Pressing PF12 again will return you to INFO or CMS.

 

 

 

  1.1  Creating a Bill of Materials

 

 

  You can set up a Bill of Materials from the screen, creating a SCRIPT file

  that contains the stock number, quantity, unit price, cost, and description

  of items you select from a catalog.  The file can then be printed out to

  provide a list of items for a project, or to produce a hard copy to refer

  to when writing a Stores Requisition.

 

  The file is created by pressing PF5 (Create a List) while looking at any

  section of a catalog.  If it is a new file, you will see a message that the

  file is being created.  Press ENTER, clear the screen, and you will be re-

  turned to the catalog section.  If the file already exists, you will be

  asked if you wish to add to it (such as when you are working from several

  sections), or if you want to erase it and start a new file.  If you do not

  wish to erase the file, you will have to leave the catalog, go to your file

  list and rename the CATLIST file, then enter the catalog again.

 

 

  Once the file is created, you can move through the catalog to locate items.

  To add an item to the list, move the cursor to that line and press PF1.

  You will be asked to specify the quantity desired.  The system will then

  show you how much those items will cost.  Continue moving through the sec-

  tion to select other items.  If you need to have a complete description of

  an item, move the cursor to the additional lines and press PF1.  These

  lines will be added to your file.

 

  If you need to select items from several sections of a catalog, press PF12

  to leave one section, then select another section from the table of con-

  tents.  Press PF5 and press ENTER when asked if you wish to add to the

  CATLIST file.  Select items by pressing PF1.  You may review your list at

  any time by pressing PF8 (Review Order).

 

  When you have completed your list, press PF4 to total your order.  The sys-

  tem will display the grand total.  Press ENTER to add that figure to your

  file.

 

  After you have left the catalog and returned to CMS, you may print the

  CATLIST file.  It is automatically formatted, so it can be sent to a

  printer by issuing the command 'SCRIPT CATLIST (D printer_destination' with

  printer destination being the printer of your choice.

 

  NOTE: Because of the length of the lines in the file, printing the list

  with a 10-pitch element will cause the description to wrapped or truncated.

  If possible, specify a 12-pitch element (if available on a remote printer),

  or send the file to a 3800 or 3812 printer and specify 'PREstige' after the

  printer_destination.

 

 

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