|
University Archives of Virginia Tech |
Virginia Tech
Governance Minutes ArchiveFebruary 10, 1993
MINUTES SCHEDULING AND REGISTRATION COMMITTEE 325 BURRUSS HALL FEBRUARY 10, 1993 Present: Lore Balkan, Jennifer Chilton, Wanda Dean, Charles Baffi for Elyzabeth Holford, Carol Dalton for Martha Johnson, Palmer Caldwell for Michael Jones, Glenn Kraige, Irene Leech, Al McDaniel, Joan Moore, Bruce Reed, Edward Spencer, Mary Thompson, Sarah Wheeler, and Joyce Williams-Green Absent: Ellen Braaten, Colin Carrig, Kevin Mayo, and James Wolfe 1. Call to Order Dr. McDaniel called the meeting to order at 3:04 p.m. 2. Adoption of Agenda The agenda was adopted with one addition: Item 4a--Internal guidelines for calendar construction. 3. Approval of Minutes of January 27, 1993 The minutes of this meeting were approved with three corrections: Page 2, the paragraph beginning with "Dr. McDaniel," should read "Dr. McDaniel indicated that the Agriculture and Life Sciences Faculty (which includes representation from the Forestry and Wildlife Resources faculty) expressed the same opposition and are willing to sacrifice somewhat on the semesters in order to maintain two summer sessions." Page 2, third line from the bottom should read, "Monday as a class day rather than a drop/add (check-in) day." Page 3, fourth paragraph, line 4, last sentence should read "It may be that some years it will work to have two weeks between summer and fall, but in most years this will not work." 4. The motion for approval of a 1994-95 and a 1995-96 calendar as well as the accompanying criteria was taken off the table. Committee members reported the following comments made by some individuals: a. There is still too short a time between the end of summer and fall. b. A desire to celebrate Labor Day as a holiday with classes cancelled and offices closed. c. A desire for a fall break rather than a long Thanksgiving Break. d. A desire to have 80 minutes rather than 70 minutes in summer classes. e. A desire for a separate day for "check-in." A concern that staff not wind up working on weekends. f. "Express Check-In" will continue. Dr. Kraige noted that deleting Monday as a class day results in a student losing eight or nine class days overall during his or her academic career. Dr. Spencer noted that not having a Monday class day is a problem for those who teach three hour seminars on a Monday since there are no classes on that Monday, an entire week of classes is missed. Following the discussion, the committee voted unanimous approval of the drafted calendar criteria and proposed calendars for 1994-95, and 1995-96 (copies attached). 4a. Internal Guidelines for Calendar Construction Following a brief discussion there was a unanimous vote to adopt the drafted "University Scheduling and Registration Committee Internal Guidelines for Calendar Construction" (copy attached). There was subsequent discussion about the role of the committee as no longer simply advisory to the Provost but now a Subcommittee of the Commission on Undergraduate Studies. A question was raised as to whether we should now publish the proposed calendars and criteria in Spectrum. The consensus of the committee was that input had already been obtained from the various constituencies and that we should send on the proposed criteria and calendars directly to the Commission on Undergraduate Studies. Internal guidelines will stay with this committee. An official vote was taken on this and there was unanimous consent to follow this procedure. 5. Report on On-Line Registration--Ms. Dean Ms. Dean reported that we have been working on simplifying drop/add procedures for several years. The better and greater solution might be telephone registration, but it has been determined that this is too costly and complicated a system to install at this time. Instead we will be moving towards an on-line access system so that students will be able to accomplish add/drops from a PC or terminal. It was noted that these would be add/drops, not course requests themselves. The plan for this includes trying the system out with the incoming freshmen in the University Studies Program during summer orientation in July of 1993. In August of 1993, the Resident Advisor staff and the Residence Hall Federation Officers will serve as a second pilot study group. In December of 1993 it is anticipated that we will use the senior class in the project. In March of 1994 the plan is to include the sophomore and freshman classes and by the fall of 1994 all would be able to use the system. 6. Other Business a. It was decided not to take any action regarding the coordination of dates with Radford until calendars are considered again. b. Ms. Chilton expressed concern from the Student Government Association that there is no rule that requires faculty to give feedback on grades to students by the drop date. The SGA would like to see the drop date moved back later in the semester and have forwarded on a resolution to that effect (see attached). Ms. Moore counseled that this would create problems with work/seminar groups where a later drop could severely disrupt the class and format of the groups. Ms. Wheeler noted that research in the files indicates that the establishment of the drop date was done so that students can determine if they can carry the load they have rather than how well they are doing in a course. Dr. Williams-Green indicated that a direct recommendation of the University Retention Committee was a later drop date and she will be referring this matter to CUS for further study. It was recommended that at the March meeting of CUS Dr. Williams-Green report on the Retention Committee's recommendation and the SGA resolution (both suggesting a later drop date) at that time. c. Approval of Minutes--Ms. Dean and Dr. McDaniel will carry the minutes of our previous meetings to CUS for approval at their next meeting. The committee agreed to give tentative prior approval to the minutes of this meeting with any subsequent corrections that might be necessary being made at the next meeting of the committee. 7. Adjournment The meeting was adjourned by Dr. McDaniel at 4:11 p.m. Respectfully submitted Edward Spencer Recorder
VT History | Digital Library and Archives | Special Collections | University Archives
Send questions or comments to:
Tamara Kennelly, University Archivist
University Libraries
Virginia Tech
P.O. Box 90001
Blacksburg, VA, 24062-9001URL: http://spec.lib.vt.edu/minutes/src/1993/February+10++1993.html
Last modified on: Tuesday, 25-Sep-2001 13:57:45 EDT