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January 27, 1993

                                    MINUTES

                     SCHEDULING AND REGISTRATION COMMITTEE

                               325 BURRUSS HALL

                               JANUARY 27, 1993

 

  Present:  Lore Balkan, Colin Carrig, Jennifer Chilton, Wanda Dean, Elyzabeth

            Holford, Widget Shannon for Martha Johnson, Palmer Caldwell for

            Michael Jones, Glenn Kraige, Irene Leech, Kevin Mayo, Alan

            McDaniel, Joan Moore, Bruce Reed, Edward Spencer, Mary Thompson,

            Sarah Wheeler

 

  Absent:   Ellen Braaten, Joyce Williams-Green, and James Wolfe

 

  1.   Call to Order

 

            Dr. McDaniel called the meeting to order at 3:04 p.m.

 

  2.   Adoption of Agenda

 

            The agenda was adopted as proposed.

 

  3.   Approval of Minutes of November 18, 1992

 

            The minutes of this meeting were approved as written.

 

  4.   Report from CUS---Ms. Dean

            Ms. Dean reported that CUS is considering a proposal to create a

       Committee on Academic Support which would review such matters as the

       calendar, registration, scholarships and financial aid, and summer

       school.  It would be composed of a Chair, the Vice President for

       Student Affairs or his/her representative, representatives from

       SGA and GSA, two members from the Classified Staff Senate, nine

       members from the Faculty Senate, and the Vice Provost for Academic

       Affairs.

            It was also noted that the Scheduling and Registration Committee

       reports now to CUS.  As a result, Dr. McDaniel will need to seek

       approval of the past sets of committee minutes by CUS.

 

  5.   Discussion and Action on Calendar Proposal from the Subcomittee on

       Calendar Construction Criteria--Dr. Kraige

 

            Dr. Kraige reported that he had chaired this subcommittee with

       additional members Dr. McDaniel, Dr. Spencer, and Ms. Chilton.  They

       drafted the calendar criteria as well as proposed calendars for 94-95

       and 95-96 which would provide for 75 class days each semester.  This

       proposal was presented at the last meeting of the committee and it would

       have entailed changing to one summer session rather than two.

            In roundtable discussion at the meeting there was overwhelming

       opposition to having such a one-term summer calendar for a variety of

       reasons.  Some of the reasons stated included:  students not being able

       to take sequential courses during the summer, faculty not wanting to

       teach for one long term, discouraging students from

       coming to summer school and thus reducing enrollments, and "poor deal

       for students."  Dr. Kraige noted that his faculty in Engineering favored

       a Monday start day for classes but they were most interested in having

       permanent criteria and regularity of the calendar.  Dr. Kraige also

       noted that the subcommittee had met again after the last committee

       meeting and had put together a second calendar proposal which would

       involve 73 class days each semester and two summer sessions.

            Ms. Moore noted that her independent research had shown that the

       majority of schools, contrary to what had been said at the last

       committee meeting, have multiple summer sessions rather than one long

       summer term.

            Dr. Holford stated that the College of Education faculty had

       vigorous objections to the one-term summer calendar because it would

       start before public schools are out.  The faculty there do support the

       unified principles for a calendar.

            Dr. Leech also reported the Human Resources faculty had

       overwhelming opposition to the one-term summer calendar and would prefer

       to give up some semester days to get a more equitable summer term.  She

       also reported that some people liked starting classes on Mondays and

       that some people wanted to have Labor Day as a holiday.  Another wanted

       to have Martin Luther King day off.  Some supported the idea of a fall

       break and some supported equal representation of all holidays.

            Dr. McDaniel indicated that the Agriculture and Life Sciences

       faculty (which includes representation from the Forestry and Wildlife

       Resources faculty) expressed the same opposition and are willing to

       sacrifice somewhat on the semesters in order to maintain two summer

       sessions.

            Ms. Chilton indicated the SGA's opposition to a one-term summer and

       submitted for recording in the minutes the SGA Resolution (attached).

            Mr. Mayo also expressed opposition from graduate students to one

       summer session and that many graduate students liked the idea of being

       able to complete a full semester's work in a summer term.

            Ms. Wheeler reported that the classified staff were split on the

       Labor Day Holiday issue with half wanting Labor Day as a holiday and the

       other half not strongly in favor of it.

            Dr. Reed noted that the Arts and Sciences faculty supported two

       summer terms and that there was some support from the faculty for a fall

       break and a partial Thanksgiving Break instead.

            Since there was no actual motion made to consider the one-term

       summer calendar, Dr. Kraige went on to introduce for discussion the two

       term summer calendar with 73 class days each semester (proposal with

       accompanying criteria attached).  Dr. Kraige, speaking for the

       Subcommittee, expressed appreciation to the University community for the

       broad and consistent feedback which was received.  He felt that we had

       all learned from this process about the needs and desires of the

       University community.

            The alternative proposal provides for permanent guidelines for

       calendar criteria.  Each semester would be 73 days long and would begin

       on a Monday and end on a Wednesday.  The proposal is

       essentially the same as the current calendar but with the addition of

       Monday as a class day rather than a drop/add (check-in) day.  This

       assumes that on-line registration will be available by the time this

       calendar would go into effect in the fall of 1994.  Classes would end on

       a Wednesday.  There would be one reading day and in the fall there would

       be no Saturday exams, but in the spring there would be Saturday exams in

       order to provide for a two-day break between the end of exams and

       Commencement.

            It was decided to remove from the original draft of calendar

       criteria guidelines that spring break would be positioned so that it

       would end on an Easter Sunday.  It was felt that we should not address

       a specific religious holiday in any University calendar guidelines.

       However, it was noted that for internal use of the committee, it would

       be helpful to avoid such an ending date so that families would not be

       required to transport students back to the campus on a major holiday

       such as Easter, Passover, etc.  It was noted that the calendar still

       provides for classes on Labor Day and a full week at Thanksgiving with

       no fall break.

            There was some discussion of the agreement with Radford University

       to alternate first choice of Commencement dates since there was some

       confusion as to how this was established.  There was also discussion

       that now that we have the break between exams and Commencement and

       residence halls are able to be prepared for Commencement housing, it

       might be possible to have Virginia Tech and Radford Commencements on the

       same weekend.

            Although there is interest in having two weeks between the end of

       spring and the beginning of summer and two weeks between the end of

       summer and the beginning of fall, there is not enough time and

       flexibility to allow for this at the present time.  It may be that some

       years it will work to have two weeks between summer and fall, but in

       most years this will not work.

            Following a discussion, a motion was made and seconded to adopt the

       enclosed new criteria and the 1994-95 and 95-96 calendars.  A subsequent

       motion was made and seconded to table the vote on this until the

       February 10 meeting so that committee members could obtain final input

       on the new criteria and calendars proposed.  This latter motion passed

       and thus the first motion was tabled until the next meeting.

            It was also discussed that the Committee would prefer to have some

       internal guidelines in addition to these criteria.  The two points noted

       which should already be included in these guidelines would be a

       preference for two weeks between summer and fall terms and not ending

       spring break on a religious holiday.

 

  6.   Other Business

            It was agreed that the Committee would meet again on Wednesday,

       February 10, at 3:00 p.m., in 325 Burruss Hall to provide for final

       discussion and a vote on these criteria and both calendars.

 

       Adjournment

 

            The meeting was adjourned by Dr. McDaniel at 4:05 p.m.

 

                           Respectfully submitted,

 

 

                           Edward Spencer

                           Recorder

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