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December 17, 1992


                                 STAFF SENATE



                        MINUTES OF THE REGULAR MEETING

                          THURSDAY, DECEMBER 17, 1992

                   ROOM 102 - PHASE IV - VETERINARY MEDICINE





  SENATORS PRESENT:  Bill Aliff, Pat Ballard, Janet Bryant, Clara Cox, Marge

  Dellers, Patrick Donohoe, Betty Greene, Julie Hancock, Linda Haney, Diane

  Kaufman, Don Massie, Sherilyn McConnell, Fred Phillips, Carlile Price,

  Rocky Price, Bill Ranck, Peggy Rasnick, Kathy Reynolds, Widget Shannon,

  Buddy Shaver, Barbara Hise Shelor, Sonja Stone, Charlie Stott, Sherri

  Turner, Deb Williams, Pat Worrell


  ALTERNATES IN ATTENDANCE:  Joann Miller for Eileen Keeney, Lola Yelverton


  GUESTS:  Roy Jones - Faculty Senate representative.







  The meeting was called to order at 5:30 p.m. by President McConnell, who

  welcomed senators, alternates, and guests.





  President McConnell announced the MSL Responsiveness Award's deadline is

  February 5.  She has a copy if anyone would like to review.





  The minutes of the November 19, 1992, Staff Senate meeting were not avail-

  able for approval.





  *COMMUNICATIONS--Senator Cox, chair, reported the committee learned from

  Ann Spencer that all senators have been added to the official mailing list

  for deans, directors, and department heads.  She said the committee has

  made some progress in identifying additional mailing lists but believes

  problems are created by people using outdated 3Ds lists.  The committee

  continues to work on ongoing projects.


  *ELECTIONS AND NOMINATIONS--Senator Phillips, chair, reported the committee

  had not met.


  *LONG RANGE BUDGET AND PLANNING--Senator Ballard, chair, reported the com-

  mittee met December 8 with Pat Hyer to learn what factors would be driving

  the state's budget the next two years.


  *POLICIES AND ISSUES--President McConnell reported for Senator Murray,

  chair, that there were no formal minutes for that group and that the last

  meeting was cancelled due to snow.





  *UNIVERSITY COUNCIL--Senator Phillips reported the council met December 7.

  Dr. McComas discussed the proposed State Council for Higher Education in

  Virginia (SCHEV) plan, which he believes could negatively impact higher ed-

  ucation in the state if implemented.


  *HUMAN RIGHTS AND SOCIAL RESPONSIBILITY--Senator Aliff reported that Minor-

  ity Affairs is concentrating on the recruitment of minority students and

  that minority groups will be surveyed about how they feel about the quality

  of life on campus.  For a copy of the survey call Senator Aliff.  Senator

  Aliff said the council is looking at such questions as where does the uni-

  versity stand in dealing with these problems and programs?  How many minor-

  ities are being hired in staff positions?  President McConnell stated the

  EO/AA office publishes the minority ratio at the university every October.


  *STRATEGIC BUDGETING AND PLANNING--President McConnell announced the coun-

  cil had been discussing the SCHEV draft plan and the response from the uni-

  versity and college Council of Presidents.


  *COMMISSION ON CLASSIFIED STAFF AFFAIRS--Vice President Stott reported that

  the academic-year classified appointment proposal has been changed to make

  acceptance of an AY position change voluntary and that final negotiations

  are in the works.  The proposal for a pilot project would be implemented

  and evaluated over a two-year period.  Vice President Stott said Roy Jones

  had suggested the commission hold an open hearing on campus to assess the

  perception of openness on campus.  He also reported that the steering com-

  mittee for the Leadership Development Program feels a program would be an

  investment in short- and long-term goals of the university.  Some object to

  the need for leadership development, Senator Stott said, but it would

  strengthen a shared purpose, competency would be improved, better teamwork

  would result, and barriers would be broken down.  The Senate needs to keep

  the catalyst of change moving.  Leadership is the responsibility of every-

  one, not just the higher ranks.  The program must operate in conjunction

  with policies and procedures.



  commission had not met.


  *COMMISSION ON RESEARCH--Senator Rasnick reported Dwight Shelton from the

  Controller's Office was developing new computer runs.  A prototype has been

  made and would be revised as needed.  Input from faculty/staff about any

  problems they experience with the computer runs would be welcomed.



  ported the commission is scheduling the proposed 1994-95 calendar.  All se-

  mesters would start on Mondays and would last 75 days.  Senator Wheeler

  asked for Senate input by January 1, 1993.


  *COMMISSION ON UNIVERSITY SUPPORT--Senator Donohoe stated that the meeting

  had been cancelled and rescheduled January 11.  The commission is trying to

  find ways to receive minutes from the Parking/Transportation Committee.


  *EO/AA COMMITTEE--President McConnell said the proposed membership reviewed

  at the meeting would consist of 32 individuals.  Motions were made to add

  representation from Cooperative Extension and to change staff represen-

  tation from one staff senator to two staff senators plus one representative

  from the Commission on Classified Staff Affairs.  The proposed membership

  is still subject to approval.  Cornell Morton strongly supports the




  solution would be forthcoming from the Commission of Student Affairs call-

  ing for the conversion of 1,000 student spaces from B-Lot, Litton Reaves,

  and the Coliseum to faculty/staff parking and for graduate assistants to be

  given the opportunity to purchase hangtags for faculty/staff lots since

  they work for the university.  Senator Cox asked if the point had been made

  that undergraduates work for the university as well.  Senator Rasnick

  stated they want staff and faculty privileges and that she thought the mat-

  ter was settled last year when the request was denied.  Senator Ballard

  said the students do a good job of researching how to get their proposals

  approved.  Faculty and staff cannot defend their position without facts and

  figures.  Senator Haney feels most graduate teachers come from the College

  of Engineering so one area of parking would be most affected, yet core

  drilling is now going on in the Whittemore Hall parking lot as a possible

  location for a new building.  Senator Ranck stated the new building will

  absorb spaces no matter where it is built.  Senator Donohoe said there is a

  possibility a new building will be located behind Cowgill.  Senator Ballard

  feels this issue will remain controversial because of the inadequate number

  of parking spaces available.


  PRESIDENT'S AWARD FOR EXCELLENCE--Senator Phillips stated the committee had

  not met.


  INTELLECTUAL PROPERTIES COMMITTEE--Senator Worrell stated the first meeting

  would be in January.


  FACULTY SENATE--Senator Rasnick reported the meeting included a report on

  payroll deduction for parking.  New employees now have 30 days to buy a

  permit.  Senator Williams stated the original committee decided against

  payroll deductions because of the confusion that would occur if people left

  the university.  Senator Rasnick went on to say that hard times are not

  over for the university.  Larger classes would require more streamlining.

  President McConnell said the SCHEV plan, which deals with such issues, is a

  draft.  The proposal from the university and college Council of Presidents

  also is a draft.  The increased size of classes as well as the number of

  classes promote the use of more televised classes.  Senator Ranck requested

  clarification of tuition waivers for dependents.  President McConnell

  stated it originally came up in Faculty Senate but the issue was closed.





  Vice President Stott reported that the Joint Health Care Task Force is

  still monitoring changes in the health care program.  fewer concerns are

  coming to members.


  Senator Greene reported on the Christmas service project.  She said the

  deadlines to assist agencies that help those in need have passed, but she

  has learned of a needy woman about to lose her home.  Senators have donated

  $225 so far.  Senator Williams said the Salvation Army and Social Services

  in the counties of Giles and Pulaski could provide additional names.


  Senator Shannon reported she had talked to the postmaster in Pearisburg

  concerning confidential mail.  He informed her it is only protected until

  it reaches the place of business.  She said employees should never send

  confidential mail through campus mail since there is no protection.  Sen-

  ator Rasnick stated secretaries open all mail; however, if it is marked

  confidential, they should not open it for ethical reasons.





  President McConnell reported that copies of two memos were available at the

  front of the room from two representatives of the Arts and Sciences Staff

  Association asking senators to petition Blue Cross/Blue Shield to include

  coverage for bone marrow transplants in breast cancer patients.  Some BCBS

  policies are negotiable for an additional $1.80 per premium.  This issue

  was referred to the Policies and Issues Committee to research and possibly

  pass on to the Employee Benefits Committee.  Senator Dellers suggested

  since the state is self-insured, this issue needs to be addressed both to

  the Employee Benefits Committee and the Department of Personnel and Train-

  ing.  Senator Ranck stated an inclusive list for coverage is more scary

  than an excluded list because some things may be omitted.  Vice-President

  Stott said many things that are considered "experimental" are excluded.

  Senator Dellars stated the SOURCEBOOK '92 lists experimental medical and

  surgical procedures but asked which unit makes that determination.  For

  leukemia, a bone marrow transplant is not considered experimental treat-

  ment, but it is for breast cancer.


  The meeting was adjourned at 6:40 p.m.




  Barbara Hise Shelor




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