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Governance Minutes ArchiveMarch 7, 1988
Minutes University Council Meeting March 7, 1988 Mr. Forbes called the meeting to order at 3:00 p.m. Present: Mr. Forbes, Dr. Hooper, Dr. Sullivan, Dr. Nichols, Dr. Doswald, Dr. Bonham (for Dr. Sorensen), Dr. Smith, Dr. Stephenson, Dr. Wall (for Dr. Ritchey), Dr. Pyle (for Dr. Eyre), Dr. Johnson (for Dr. Geasler), Ms. Glazener (for Mr. Gherman), Mr. Savage, Dr. Conn, Mr. Donald (for Dr. Heterick), Dr. Van Krey, Dr. Arnold, Dr. Randolph, Dr. Seago, Dr. Fleming, Dr. Misra, Dr. Lovingood, Dr. Henneke, Dr. Scanlon (for Dr. Campbell), Dr. Ludwig, Dr. Kornegay, Dr. Blieszner, Dr. Sullins, Dr. Novak, Mr. Baker, Ms. Sadusky (for Mr. Donelly). Guests: Joanne D. Eustis, Faculty Senate; Kevin J. Sutton; Philip J. Nolan, SGA; Scot Hoffman, Collegiate Times. Absent: Dr. Torgersen, Mr. Ridenour, Dr. Perry, Dr. Steger, Dr. Paterson, Mr. Ritter, Mr. Battaglia, Mr. Reynolds, Mr. Baird. 1. ANNOUNCEMENTS Mr. Forbes said he would chair the meeting in the absence of Dr. Torgersen, Dr. Perry, and Mr. Ridenour. Due to a meeting of the Board of Visitors on March 21, the next meeting of Council will be held on April 4. Mr. Forbes reminded Council that no new policy resolutions are to be placed on the Agenda after April 4 unless there is favorable vote of three-fourths of Council members. Dr. Conn said that Item 1, New Business, First Reading: Faculty Senate Resolution for the Creation of a Commission on Information systems, techni- cally is an amendment to the University Council Constitution. He said a proposed amendment would be distributed to Council members. 2. ADOPTION OF AGENDA A motion was made and seconded to approve the agenda as distributed. The motion PASSED. 3. APPROVAL OF COUNCIL MINUTES OF FEBRUARY 15, 1988 The University Council minutes of the meeting of February 15, 1988 were approved as amended. 4. SECOND READING: COMPUTER COMMITTEE, RESOLUTION 1, 1987-88, CONCERNING SOFTWARE COPYRIGHT, FIRST READING, FEBRUARY 15, 1988. Mr. Forbes said Mr. Wayne Donald was available for questions and discussion of this resolution (for description see Minutes of University Council, February 15, 1988, Item 5). There were none. A motion was made and seconded to approve the resolution. The motion carried. ________ 5. SECOND READING: COMMISSION ON EXTENSION, RESOLUTION 1988-A, CONCERNING CONSULTING ACTIVITIES FOR EXTENSION FACULTY, FIRST READING FEBRUARY 15, 1988. Mr. Forbes said Dr. Jim Johnson was available for questions regarding this resolution (for description, see Minutes of University Council, February 15, 1988, Item 7). There were none. A motion was made and seconded to approve the resolution. The motion carried. ________ 6. FIRST READING: FACULTY SENATE RESOLUTION FOR THE CREATION OF A COMMIS- SION ON INFORMATION SYSTEMS. This resolution proposes that a Commission on Information Systems be formed "to generate policy or review policy proposals regarding computing and information storage, transmission, or distribution" and that "the Communi- cations Network Committee, the Library Committee and the Computer Committee be continued under their current composition as subcommittees of the commission." A proposed amendment to the consitution of University Council was distrib- uted, setting forth the composition of the Commission as follows: the Vice President for Information Systems, Chairperson; the Director of Communi- cations Network Services (ex officio, nonvoting); the Director of the Computing Center (ex officio, nonvoting); the Director of the University Libraries (ex officio, nonvoting); the Executive Vice President for Business Affairs or designated representative (ex officio, nonvoting); one Administrative Representative from each of two Colleges, appointed by the President of the University; one Faculty Representative from each College, from the Library, and from the extra-collegiate Extension Division Faculty, elected by their faculty associations; two Senators of the Faculty Senate; one Undergraduate Student Representative; one Graduate Student Represen- tative. Mr. Savage reminded Council that the Constitution of University Council provides that an amendment be considered at two meetings prior to a vote and that a two-thirds affirmative vote of Council members would be neces- sary to pass the amendment. The amendment would also have to receive approval of the Faculty Senate, the President and the Board of Visitors. Dr. Conn proposed that the resolution be referred to the Commission on Faculty Affairs, the Faculty Senate, and the Communications Network Commit- tee, the Library Committee and the Computer Committee. 7. FIRST READING: RESOLUTION ON THE UNIVERSITY COMMITTEE ON ATHLETICS This resolution, prepared and submitted to Council by Mr. Ridenour, recom- mends that a University Committee on Athletics be created in conjunction with the establishment of intercollegiate athletics as an auxiliary enter- prise of the University. The composition of the committee is set forth as follows: nine faculty appointments: one nomination from each of the colleges, and one nomination from the Faculty Senate; two student appoint- ments: one nomination from the Student Government Association, and one nomination from the Graduate Student Assembly; the following persons will serve as ex officio members, with vote, by virtue of their positions: Athletic Director, President's appointed faculty representative to the NCAA, Vice President for Student Affairs or designee, University official to whom athletics reports or designee, Executive Vice President of Alumni Association, Student Aid Association's staff designee. The chairperson will be appointed by the President. Dr. Arnold asked, regarding the section, which reads "the Committee shall provide advice, as sought by the Athletic Director, on such matters...", whether the words "as sought by the Athletic Director" were intended to exclude other committee members from introducing items. She suggested editing the section to make it clear that advice can be given, even if not sought by the Athletic Director. Dr. Conn asked why there was no "resolution" to introduce the proposal. Dr. Johnson asked why the extra-collegiate faculty were not represented. Mr. Forbes said the idea was to keep the committee from being large and unwieldy. Mr. Baker pointed out that there were three undergraduate students on the Athletic Council, and the proposed committee membership reduces student representation to one undergraduate and one graduate. He said, with the amount of athletic fees charged students, they would like to maintain input on that committee. Dr. Stephenson asked if other auxiliary services had University committees reporting to Council. Mr. Forbes said this would be a committee to help set policy for the auxiliary. Since one of the responsibilities of the committee would be to evaluate the athletic director, Dr. Hennecke raised a question about the athletic direc- tor's being a voting member of the committee. Mr. Savage said establishment of this committee would require a change in the Council Bylaws but not the Constitution. The proposal can be reviewed by all commissions during the time it is on the agenda. Mr. Forbes said that Dr. Torgersen wants to be sure that Council has adequate time to consider this item and recommends that it come before Council again on First Reading at the April 4 meeting. The proposal was carried forward on First Reading. ______________ 8. FIRST READING: COMMISSION GRADUATE STUDIES, RESOLUTION 1987-88A, CONCERNING DEPARTMENTAL DESIGNATIONS ON DIPLOMAS. This resolution would give colleges a choice of designating program specialization on graduate diplomas or of remaining with the current practice of signifying common achievement across all disciplines. Dr. Hooper said the resolution refers to graduate degrees and diplomas. Dr. Arnold asked that on Second Reading the resolution be amended to reflect this. Dr. Conn asked that the resolution be referred to the Faculty Senate. 9. IN SUCCESSIVE MOTIONS, COUNCIL APPROVED THE MINUTES OF THE FOLLOWING MEETINGS. a. Commission on Graduate Studies, January 20, February 3, 1988. b. Commission on Research, January 27, 1988. 10. For information, Council received the Minutes of the following meetings: Building Committee Minutes, November 4, 1987; Communications Network Committee Minutes, January 12, 1988; Minutes of the Committee on Equal Opportunity/Affirmative Action, February 9, 1988; and University Library Committee Minutes, February 1, 1988. Dr. Conn asked for clarifica- tion of Item II.1.a) in the Library Committee Minutes regarding moving the film collection in the Learning Resources Center to the Library. The wording of these minutes indicate that a proposal has been made and plans are proceeding; however, it is the perception of the faculty that plans are being made for a proposal. Ms. Eustis indicated the latter was true, not ___ the former, and that an appropriate amendment to the minutes would be made. 11. Mr. Forbes said the report, "Toward the Year 2000, Affirmative Action at Virginia Tech," is well done and represents very thoughtful work on behalf of a number of people. Dr. Arnold expressed concern that minorities were specifically identified as "black" and that she would want this University to be sensitive to Mexican-Americans and Asians as well. Mr. Savage said the report was especially concerned about blacks here since twenty-two percent of Virginia's population is black. However, the Commit- tee has said that in the future more attention would have to be shown to concern about other minorities. The meeting adjourned at 3:25 p.m. Respectfully submitted, Lon K. Savage Executive Assistant to the President LKS:gf
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