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Governance Minutes ArchiveApril 5, 1993
Minutes University Council Meeting April 5, 1993 Dr. McComas called the meeting to order at 3:15 p.m. Present: J. McComas, C. Morton, E.F. Carlisle, A. Spencer (for M. Ridenour), R. Smoot, T. Goodale, G. Russell, C. Steger, L. Swiger, H. Bonham (for R. Sorensen), J. Buffer, G. Clough, G. Brown, S. Ritchey, J. Eustis, D. DeWolf, M. Sporakowski, A. McNabb, R. Daniel, J. Ficenec, T. Rakes, J. Snoke, R. Olin, L. Geyer, D. Smith, D. Hewitt, P. Miller, K. Kubin, N. Dodl, R. Heller, F. Thye, L. Richardson, K. Martin, C. Pinder, F. Phillips, C. Cox, M. Murray, T. Higgins, B. Tatarka, K. Kahn, R. Stephenson (newly elected), T. Ghabel (newly elected). Guests: P. Hyer, Office of the Provost; B. Burleson, Spectrum; Tim Schell, GSA; Janet Johnson, Acting Associate Provost for Research Absent: E. Stout, E. Blythe, H. Doswald, P. Eyre, C. Stott, J. Robinson, J. Tlou, J. Rothschild, E. Bunce, G. Holtzman, J. Robertson, X. Jackson. 1. Adoption of Agenda A motion was made and seconded to approve the agenda as submitted. The motion passed. 2. Approval of Council Minutes of February 1, 1993 The University Council minutes from the meeting of February 1, 1993 were approved as submitted. 3. First Reading, Task Force on Resolutions Concerning Administration and Professional Faculty. Dr. Pat Hyer and Ms. Ann Spencer presented the resolution concerning Administrative and Professional Faculty, a resolution which would effect approximately 600 individuals at this time The Task Force is studying three areas related to these individuals: representation of this group in the governance structure, a grievance process separate from the grievance process of instructional faculty, and terms and conditions of employment. This resolution could create a Commission on Administrative and Professional Faculty Affairs, as well as change the membership of the Commission on Public Service and Extension. It would also result in added representation on other commissions. A concerned member of Council expressed his interest in seeing all groups on campus being represented in the governance structure. He was concerned about the approach taken to bring this resolution directly to university council instead of it going first to a commission. He thought it should have been presented to each commission that would be affected by the proposal. Dr. Hyer and Dr. deWolf assured the Council that the packet of information was presented to all commissions, and that the commissions involved did endorse (as well as debate) the issue. 4. First Reading, Commission on Research, Procedures for Allegations of Misconduct in Scholarly Activities. Dr. Janet Johnson, Acting Associate Provost for Research, explained that all institutions receiving federal funding, specifically from NIH and NSF, must have on file, and in place, a procedure for handling allegations of misconduct in science activities (broadened now to include misconduct in scholarly activities). The procedure, a four- step procedure as outlined in the Council of Graduate Schools, consists of the inquiry phase, the investigative stage, the disposition, and the appeal. This would be a six-month process at the maximum. This resolution has come from the Commission on Research and also has been endorsed by the Commission on Faculty Affairs. 5. First Reading, Commission on Faculty Affairs, Proposed Revision of Handbook 1.4.12.2 Faculty Review Committee. Dr. David deWolf explained to Council that this resolution would enable the Faculty Review Committee to include a minimum of two faculty members from each college and two from the library, with additional members appointed in direct proportion to college representation in the Faculty Senate. The Faculty Senate president would also be allowed to appoint an appropriate number of tenured faculty members to complete the membership of the review committee. 6. Second Reading, Commission on Faculty Affairs Resolution 1992-93C, University Committee on Equal Opportunity and Affirmative Action Statement of Purpose and Responsibilities, First Reading, February 1, 1993. Dr. David deWolf moved approval of the resolution. The resolution passed. 7. Second Reading, Commission on Undergraduate Studies 86- 87G, Awarding a Certificate of Recognition for Additional Major, First Reading, February 1, 1993. Dr. Ron Daniel moved approval of the resolution. The resolution passed. 8. Second reading of the Proposed Revision of the Faculty Grievance Procedure. Dr. David deWolf pointed out that the most important statement of the policy and procedure addressed the fact that a clause has been included in the revision requiring the procedure to be studied carefully within 24 months, making this an ongoing procedure. Dr. David deWolf moved approval of the resolution. The resolution passed. 9. In successive motions, and after brief discussions, Council approved the minutes of the following meetings: a. Commission on Faculty Affairs, January 8 and January 22, 1993. b. Approval of the minutes of the Commission on Graduate Studies and Policies, November 18, January 20, February 3, and February 17, 1993. c. Approval of the minutes of the Commission on Research, February 10, 1993. d. Approval of the minutes of the Commission on Undergraduate Studies, December 14, 1992, January 25, and February 8, 1993. 10. For Information * Ken Kahn, president of the Graduate Student Assembly, discussed the Graduate Student Parking Issue. Kahn provided the history of the issue by saying that every year when the parking issue is brought forth, the Parking and Transportation Committee has tabled it. He feels the committee is unwilling to work with the graduate students, or any student constituency, to try and develop a comprehensive package that would benefit all parking constituencies. In October 1992, the Graduate Student Assembly unanimously passed a resolution supporting privileged parking for graduate students. It went to the Commission on Student Affairs and was approved. The idea being that students on assistantship should have some form of privileged parking as they are state employees and deserve the same consideration as other employees. Dr. James McComas responded by saying this issue was not simple and easy because of the limited number of spaces available now. Dr. McComas will appoint a committee, made up of all the involved parties, to study the issue and respond to it. * Dr. Cornel Morton announced that we have made plans for a make-up meeting on April 12 if there is a need for it. 11. Question/Answer Session * Discussion ensued between Dr. Arthur Snoke, Dr. Leon Geyer, and Dr. Cornel Morton regarding restaffing council, committees, commissions. Some suggestions were made regarding methods for effecting smoother transition in these areas. 12. Announcements * Dr. Morton introduced Dr. Barbara Brown, Provost and Dean of Women Faculty at Livingstone College. Dr. Brown is an ACE Fellow, currently completing a fellowship at Queens College in Charlotte, North Carolina. She will be here at Virginia Tech for the next two weeks interviewing selected faculty, staff, and administrators while completing an internship. The meeting adjourned at 4:30 p.m. Respectfully submitted, Cornel N. Morton Executive Assistant to the President CNM/bjl 2
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