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Governance Minutes ArchiveMay 3, 1993
Minutes University Council Meeting May 3, 1993 Revised on September 14, 1993 Dr. McComas called the meeting to order at 3:03 p.m. Present: J. McComas, C. Morton, E.F. Carlisle, A. Spencer (for M. Ridenour), E. Stout, T. Goodale, M. Williams (for E. Blythe), G. Russell, C. Steger, L. Swiger, R. Bates (for H. Doswald), R. Sorensen, S. Crumwell (for J. Buffer), W. O'Brien (for G. Clough), S. Ritchey, P. Edwards, C. Stott, D. DeWolf, M. Sporakowski, A. McNabb, H. Miller, R. Daniel, J. Ficenec, T. Rakes, J. Snoke, R. Olin, L. Geyer, D. Smith, D. Hewitt, K. Kubin, S. Crumwell (for N. Dodl), F. Thye, L. Richardson, K. Martin, C. Pinder, J. Darnell Guests: P. Hyer, Office of the Provost; B. Burleson, Spectrum; A. McDaniel, Registration & Calendar Committee; Laurie Martinson, EVP & Budget Office. 1. Adoption of Agenda The agenda was amended when Dr. Harlan Miller distributed a resolution from the Committee on Student Affairs regarding the University Calendar; Ms. Bobbi Lowe distributed minutes containing important calendar criteria from the Commission on Undergraduate Studies for the March 22 and April 12 meetings; and Dr. E. Stout passed out new, revised copies of the Commission on Research Resolution 92-93C and 92-93A which were appearing as New Business items on the agenda. A motion was then made and seconded to approve the agenda as updated. The motion passed. 2. Approval of Council Minutes of April 5, 1993 The University Council minutes from the meeting of April 5, 1993 were approved as submitted. 3. First Reading, Commission on Faculty Affairs Resolution 1992- 93E, Proposed Revision of Handbook to Approve Promotions from Extra-Collegiate Instructor in the Library to the Rank of Assistant Professor. Before explaining the resolution, Dr. David deWolf requested that University Council waive second reading and vote to adopt the policy during this final meeting. Dr. deWolf explained that this resolution dealt with promotion from instructor to assistant professor as applied to the library faculty. The proposed revision provided that extra- collegiate instructors in the library may be recommended for promotion to assistant professor by the director of University Libraries with the approval of the Vice President for Information Systems, the Provost, the President, and the Board of Visitors. Promotion above the rank of assistant professor and continued appointment would continue to be reviewed by the University Promotion and Continued Appointment Committee for Extra- collegiate Faculty. The resolution passed. 4. First Reading, Commission on Research Resolution 92-93A, Termination Procedures for Research Faculty. Before explaining the resolution, Dr. Anne McNabb requested that University Council waive second reading and vote to adopt the policy during this final meeting. Dr. Anne McNabb noted that this resolution is intended to deal with removal for just cause such as unacceptable or unsatisfactory performance, ethical misconduct, etc. Dr. McNabb discussed the procedure and all of its steps, including avenues of appeal, ultimately decided by the Provost. The resolution passed. 5. First Reading, Commission on Research Resolution 92-93C, Grievance Procedures for Research Faculty. Before explaining the resolution, Dr. Anne McNabb requested that University Council waive second reading and vote to adopt the policy during this final meeting. Dr. McNabb explained that this resolution would address grievance procedures for research faculty. The proposed procedures provide four steps to the formal process, but do not include a hearing by the Faculty Review Committee. The resolution passed. 6. First Reading, Commission on Student Affairs Resolution, University Calendar. Before explaining the resolution, Dr. Harlan Miller requested that University Council waive second reading and vote to adopt the policy during this final meeting. Dr. Miller explained that the resolution came to the Commission on Student Affairs from the Council of International Student Organizations and asked that the University Planning Calendar reflect the diverse student body, faculty, and staff by adding various religious holidays. Discussion ensued among several members of University Council regarding the complex business of deciding which holidays should be considered major. University Council decided to ask the Calendar Planning Committee to use its discretion in listing major religious holidays on the various calendars so that events, such as tests, would not be scheduled on major holidays. University Council felt that since this was a very sensitive issue, it needed more discussion and, therefore, Council voted to refer the resolution back to the calendar committee for further study. 7. Second Reading, Resolutions Concerning Administrative and Professional Faculty. Dr. Pat Hyer explained that this resolution would result in the creation of a new Commission on Administrative and Professional Faculty. This resolution would amend the charge to the Commission on Faculty Affairs so that it no longer has jurisdiction over policies and procedures related to Administrative and Professional (A&P) Faculty. It would also amend the membership of other commissions to include at least one representative of the professional faculty elected from the professional faculty at large, just as the collegiate faculties, classified staff, undergraduate and graduate representatives are included on the full range of commissions. Dr. deWolf requested an amendment limiting the election of A/P Faculty representatives to all commissions, except the new Commission on Administrative and Professional Faculty Affairs, to professional faculty members only. The concern raised was based on the fact that deans and other administrative faculty are already well represented on the commissions by virtue of their positions. Two additional members of the Extension or Public Service Professional faculty were added as members of the Commission on Public Service and Extension. Dr. Jerry Robinson requested an amendment to leave two Faculty Senate representatives on the Commission on Public Service and Extension; the original resolution called for reducing this to one representative. Proposed changes to the Faculty Handbook concerning employment policies for administrative and professional faculty were then reviewed. Dr. Tom Goodale requested a minor amendment to the section concerning assignment of rank that would allow A/P Faculty to receive a promotion bonus if the academic department with which they were affiliated recommended a promotion in faculty rank based on their contribution to the academic program. The resolution and all of its amendments were voted upon and the resolution passed. 8. Second Reading, Commission on Research Resolution 92-93B, Procedures for Allegations of Misconduct in Scholarly Activities. Dr. Anne McNabb moved approval of the resolution. The motion passed. 9. Second Reading, Commission on Faculty Affairs Resolution 1992-93D, Proposed Revision of Handbook 1.4.12.2 Faculty Review Committee. Dr. David deWolf moved approval of the resolution. The motion passed. 10. In successive motions, and after brief discussions, Council approved the minutes of the following meetings: a. Approval of the minutes of the Commission on Faculty Affairs, February 12 and March 5, 1993. b. Approval of the minutes of the Commission on Graduate Studies and Policies, March 17, 1993. Minutes from April 7, 1993 were delivered to Ms. Lowe too late for the regular mailing. Therefore, these minutes were distributed at the Council meeting and were subsequently approved. c. Approval of the minutes of the Commission on Research, February 24, 1993. Minutes from the March 24, 1993 were delivered to Ms. Lowe too late for the regular mailing but they were distributed at the Council meeting and were subsequently approved. d. Approval of the minutes of the Commission on Undergraduate Studies, February 8, February 22, March 22, and April 12, 1993. e. Approval of the minutes of the Advisory Council on Strategic Budgeting and Planning, November 6, November 20, December 4, and December 18, 1992; January 8, January 22, February 5, February 19, March 5, and March 19, 1993. 11. For Information Dr. McComas informed the Council about a meeting scheduled for the Rector of the Board of Visitors to meet with State Council in mid- May. This will be a follow up to Virginia Tech's request to meet with State Council at least two times during the year. The outcome of this meeting will be shared with various groups. 12. Announcements Dr. Leon Geyer introduced Dr. David deWolf as the new Faculty Senate President. Dr. McComas invited all the members of University Council to express their appreciation to Dr. Leon Geyer for his wonderful contributions. He also led a warm welcome for Dr. deWolf. 13. Question/Answer Session A member of University Council raised a question regarding the Key Advantage Program which was last discussed at the February University Council Meeting. At that time, the discussion was related to an independent consultant who would conduct a study of this program and issue a report on the program. Ann Spencer shared that there was no current information on this issue but that an ad hoc committee was studying the situation. The meeting adjourned at 4:00 p.m. Respectfully submitted, Cornel N. Morton Executive Assistant to the President CNM/bjl
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