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Governance Minutes ArchiveApril 18, 1994
University Council Minutes April 18, 1994 Dr. E. Fred Carlisle called the meeting to order at 3:05 p.m. Present: F. Carlisle, M. Johnson (for L. Peters), C. Steger, D. Shelton (for R. Smoot), T. Goodale, G. Russell, D. Hanna (for P. Liverpool), L. Swiger, B. Bates, R. Sorensen, W. Worner, H. Griffin ( for E. Henneke), P. Meszaros, J. Eustis, E. Holford, M. O'Neill, L. Shumsky, J. Robinson, R. Olin, J. McKenna, E. Brown, J. Ficenec, D. De Wolf, P. Miller, K. Kubin, N. Dodl, D. Smith, L. Richardson, K. Martin, J. Davis (for D. Irby), S. Wheeler, C. Mitchell, B. Sayre (for T. Schell), and B. Rowland. Guests: P. Hyer, Provost Office. 1. Adoption of Agenda A motion was made and seconded to approve the agenda. The motion passed. 2. Approval of Council Minutes of April 4, 1994 A motion was made and seconded to approve the minutes from the meeting of April 4, 1994. The motion passed. 3. First Reading, Commission on Graduate Studies and Policies Resolution 93-94C, Course Modifications Review and Approval by the College Curriculum Committee. Dr. Bud Brown, substituting for Dr. Reginald Mitchiner, presented Commission on Graduate Studies 93-94C, Course Modifications Review and Approval by the College Curriculum Committee. Dr. Brown explained that this resolution is designed to accelerate and streamline procedures for adopting new courses and revising old courses. Any course modification not requiring a change in the title, catalog description, prerequisites, credits, course status, or graduate credit standing can be reviewed and approved by the College Curriculum committees under this proposal. Consequently, it will be unnecessary for the commissions to become involved. Dr. Larry Shumsky expressed concern about the language (and intent) of the new resolution where it indicates that a course modification changing the entire structure of the course can be made and that as long as that change does not affect the currently published titles, catalog description, prerequisites, credits, core curriculum status, or graduate credit standing, the College Curriculum committee could approve it without approval from any other source. Further discussion will occur at the upcoming meeting when Dr. Reginald Mitchiner presents the resolution for second reading and vote. (see reverse side) 4. Second Reading, Commission on Faculty Affairs Resolution CFA 93-94E, Revision of the Process for University-Level Review of Proposals for Reduction in Force Associated with Discontinuance or Reorganization of Programs. Dr. Larry Shumsky presented the Commission on Faculty Affairs Resolution CFA 93-94E, Revision of the Process for University-Level Review of Proposals for Reduction in Force Associated with Discontinuance or Reorganization of Programs for second reading. Discussion ensued regarding mechanisms for the President's submission of a proposal outlining anticipated program changes, the rationale for undertaking them, and the effects of the suggested changes on all faculty assigned to the program(s) in question. Questions were also raised concerning the Board of Visitors' potential role in a 'reduction in force' situation. Dr. Larry Shumsky asked for clarification of the recent newspaper article concerning the College of Education. Dr. Wayne Worner, interim dean, stated that the media had captured the tone of the meeting fairly accurately but not the specifics. Dr. Worner went on to explain the current plan for redesigning the College of Education and the impact this plan will have on faculty and staff. The resolution passed. 5. Second Reading, Commission on Public Service and Extension Resolution 1993-941, University Policy on Continuing Education. Dr. Jerald Robinson presented the Commission on Public Service and Extension Resolution 1993-941, University Policy on Continuing Education for second reading. The resolution passed. 6. Second Reading, Commission on Student Affairs Resolution 93-94A, Location of Registered Student Organization (RSO) Accounts. Dr. Jim McKenna presented the Commission on Student Affairs Resolution 93-94A, Location of Registered Student Organization (RSO) Accounts for second reading. Dr. McKenna presented a brief history of this resolution by explaining that this resolution is a result of a student-initiated request to solve an accountability problem. He explained that the graduate and undergraduate student associations were suggesting that funds attached to the Student Budget Board allocation be kept within the university system but that separate accounts be maintained for money raised by individual student organizations. Mr. Dwight Shelton represented Dr. Ray Smoot's concern on this issue. At the preceding Council meeting, Dr. Smoot had requested that the issue be carried over in order to study concerns relating to liability issues and adherence to the Virginia Public Procurement Act might be studied. Mr. Shelton explained that under the scrutiny of the Legal Counsel Office and the Controller's Office, and with a slight revision to the wording, the resolution is acceptable as it stands. After revising the wording, a vote was taken and the resolution passed. Mr. Carl Mitchell, vice president of Graduate Student Assembly, expressed his appreciation of Council's support on a positive student initiative. 7. In successive motions, and after brief discussions, Council approved the minutes of the following meetings. a. Approval of the minutes of the Commission on Administrative and Professional Faculty Affairs, February 23, 1994. Ms. Marty O'Neill, chairperson of CAPFA, presented a brief history of the newly constructed commission. Ms. O'Neill noted that CAPFA represents general administration, student affairs, academic affairs, academic support, and extension, and she explained that this is the first time that administrative and professional faculty have been represented as a body in the University governance. Ms. O'Neill specifically thanked Dr. Richard Sorensen, Dr. Pat Hyer, and Ms. Ann Spencer for their implementation efforts. b. Approval of the minutes of the Commission on Faculty Affairs, March 18, 1994. c. Approval of the minutes of the Commission on Research, February 23, 1994. d. Approval of the minutes of the Commission on Undergraduate Studies, February 28, 1994. 8. For Information a. Minutes of the Advisory Council on Strategic Budgeting and Planning, February 23, 1994. 9. Announcements Dr. Carlisle announced the final meeting of this academic year on May 2, 1994, Brush Mountain Room, Squires Student Center, 3:00-5:00 p.m. The meeting adjourned at 3:30 p.m. Respectfully submitted, Carole Nickerson Executive Assistant to the President /bjl
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