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December 8, 1988

                       UNIVERSITY LIBRARY COMMITTEE

                                  MINUTES

                              8 December 1988

 PRESENT:

 John Bowen, Vet Medicine               Nicolaus Tideman, Business

 Norman Dodl, Education                 Michael Vorster, Engineering

 Jack Duke, Faculty Senate              Jane Wentworth, Human Resources

 Paul Gherman, Library                  David West, Arts & Sciences

 Lok Kok, Agr. & Life Science

 

 GUESTS:

 

 Bela Foltin, Library                   Phyllis Johnson, Library

 Shirley Glazener, Library              Charles Litchfield, Library

 

 ABSENT:

 Eugene Carson, Provost's Office        Nancy Harris, SGA

 Francis Ventre, Architecture           Milan Patel, GSA

 

 MEETING SUMMARY:

 

     Norman Dodl, Chair, called the meeting to order.  The minutes of the

     last meeting were approved as submitted.  During the meeting,

     consensus was reached on the response to D. Hinkle's memorandum.

     New wording was adopted for the ULC visitors policy.

 

     Comments from Director of Libraries: P. Gherman reported that the

     library is investigating, through University Surplus and through the

     state, the possibility of selling books the library can't use (from

     those received as gifts, or from those the library discards) and

     having the funds returned to the library for the purchase of new

     books.  He will report again when an answer is received.

 

 MEETING DETAIL:

 

 OLD BUSINESS

 

      I.  COMMITTEE RESPONSE TO SELF-STUDY RECOMMENDATIONS

          (see attachment)

 

          The committee discussed, and reached consensus, that the

          following points should be made in answer to D. Hinkle's

          memorandum.  The response to the self-study recommendations

          that concern the library is due by December 15, 1988.

 

          - 10-3    The University Library Committee will address this

                    issue and will report in the spring.

 

          - 10-4    This recommendation is already being addressed by the

                    library staff.

 

          - 10-5    A Task Force will be established which will include

                    members of the university community.  The Task Force

                    will address this recommendation and report their

                    findings to the University Library Committee by late

                    spring.

 

          - 10-6    The Committee asks that this recommendation be

                    reworded; it should include elements of 10-3 and 10-8.

                    The Committee will then address this recommendation.

 

          - 10-7    F. Painter, the Library's Personnel Officer, has been

                    asked to report on the library's ongoing program of

                    education and training at the next meeting.  The

                    Committee will review this report to see whether it

                    is responsive to the recommendation.

 

          - 10-8    The University Library Committee asks that this

                    recommendation be reworded to include the library.

 

     II.  DISCUSSION OF POLICIES PERTAINING TO SUPPORT FOR OFF-CAMPUS

          CENTERS

 

          This agenda item was postponed until the January meeting.

 

 NEW BUSINESS

 

      I.  RECOGNITION OF NON-MEMBERS AT UNIVERSITY LIBRARY COMMITTEE

          MEETINGS

 

          Discussion centered on the fact that most meetings of

          university committees are open to visitors.  J. Duke

          (Faculty Senate) said that Linda Arnold raised this issue at

          a Faculty Senate meeting.  She was primarily concerned that

          the present wording of the policy seems to restrict attendance.

          L. Kok (Agriculture & Life Sciences) said that before 1986 the

          library committee did not have a formal policy about

          attendance; meetings had always been open.  With library

          reorganization, there were so many people wanting to attend

          the meetings of University Library Committee that the current

          policy was adopted, prompted in part by the limitations of the

          room size.

 

          Present policy as stated in the September minutes reads:

          Visitors: Persons wishing to attend the University Library

          Committee meetings as guests will obtain permission of the

          Chair before the meeting.  Guests will be allowed to speak for

          three minutes when recognized by the Chair.  Visitors to the

          meeting may not place items on the agenda, but their ULC

          college representative may do so on their behalf.

 

          After committee discussion N. Tideman moved, J. Duke seconded,

          and it was unanimously approved by committee that the first

          sentence be amended to read as follows:

 

               Visitors: Guests to the University Library Committee are

               welcome and should identify themselves to the Chair.

               Guests will be allowed to speak for three minutes when

               recognized by the Chair.  Visitors to the meeting may

               not place items on the agenda, but their ULC college

               representative may do so on their behalf.

 

The meeting was adjourned. The next meeting is scheduled for January 12.

 

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