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Governance Minutes Archive

April 3, 1989

                      UNIVERSITY LIBRARY COMMITTEE

                                 MINUTES

                              April 3, 1989

 

  PRESENT:

  John Bowen, Vet Medicine                Sangmoon Hahm, Business

  Eugene Carson, Provost's Office           (for N. Tideman)

  Jesus De La Garza, Engineering          Loke Kok, Agr. & Life Science

  (for M. Vorster)                      Francis Ventre, Architecture

  Norman Dodl, Education                  Jane Wentworth, Human Resources

  Jack Duke, Faculty Senate               David West, Arts and Sciences

  Paul Gherman, Library

 

  GUESTS:

  Bela Foltin, Library                    Charles Litchfield, Library (LFA)

  Phyllis Johnson, Library                Jo-Ann Cowie

 

  ABSENT:

  Nancy Harris, SGA                       Milan Patel, GSA

 

  MEETING SUMMARY:

 

     The meeting was called to order. The minutes of the last meeting

     were approved as submitted.  P. Gherman introduced Jo-Ann Cowie, a

     visiting librarian from New Zealand who will be working in the

     University Libraries for the next three months.  The University

     Library Committee reaffirmed a policy on branch libraries.  A

     subcommittee was named to draft a statement to be sent to the

     University Council and Faculty Senate.

 

  MEETING DETAIL:

 

  OLD BUSINESS

 

     I.   REVIEW OF  POLICY STATEMENT REGARDING ESTABLISHMENT AND SUPPORT

          OF BRANCH AND DEPARTMENTAL LIBRARIES:

 

          P. Gherman read a draft statement he prepared after reviewing

          all pertinent materials located in the library archives

          pertaining to branch libraries. Extended discussion followed

          by the University Library Committee members.  It was then

          moved and seconded, and unanimously agreed, "To accept, as

          modified by discussion, and to incorporate into the minutes

          the following statement, as a reaffirmation of the policy

          regarding library branches."

 

               History

               Newman Library was constructed in 1955, and in 1970,

               then President Hahn stipulated that library

               resources be centralized into the main collection in

               Newman Library.  In 1971 this policy was reviewed

               and reaffirmed by the University Library Committee

               and passed by the University Council.  Since that

               time, creation of a branch library has required

               action by the Board of Visitors.  The University

               Self Studies of both 1974-75 and 1987 reaffirm the

               commitment to maintain a centralized library system.

               The establishment of a branch library is seen as an

               expansion of existing library services. A definition

               of a branch library was developed by the library

               committee in 1971 and is reaffirmed as expanded below.

 

               Definition

               A branch library is part of the main library and has

               the following characteristics:

 

               1.  It is physically separated from the central library

                   facility.

               2.  The personnel of the branch library are directly

                   responsible to the library director and are part of

                   the library staff.

               3.  The branch library collection is purchased through

                   university library funds.

               4.  Operating procedures for a branch library are the

                   same as for the main library.

               5.  Branch library records are prepared by the main

                   library personnel and are part of the online

                   cataloging database.

               6.  The holdings of the branch library are available to

                   all of the academic community and available for

                   interlibrary loan to other libraries.

               7.  A branch library will serve an academic program which

                   is broader than that of a single academic department.

 

  NEW BUSINESS

 

     I.   PREPARATION OF STATEMENT OF NEED FOR THE UNIVERSITY COUNCIL

 

          N. Dodl:  Following the meeting at which Dr. Heterick spoke to

          the committee, there had been discussion about writing a

          "statement of need" to be sent to the University Council, and

          perhaps to other groups as well, indicating the position of

          the University Library Committee on the needs of the library.

 

          P. Gherman: At Vice President Heterick's request a statement

          concerning the library's budget was prepared and sent to Vice

          President M. Ridenour. At his meeting on the budget,

          President McComas said he was going to ask for additional

          funds for books for the library. P. Gherman had a chance to

          speak to Dr. McComas and to express his concern that adaquate

          funding for the operating budget is the most pressing library

          budget need.

 

          N. Dodl: In light of discussions held by the Faculty Senate in

          recent months, the statement from the University Library

          Committee about the ways in which the Committee would like to

          see the library budget altered and expanded might possibly be

          sent to that body as well.

 

          Discussion followed in which committee members agreed that a

          statement should be developed making broadly known to the

          faculty the library budgetary issues which have already been

          presented to the University administration.

 

          N. Dodl appointed a subcommittee composed of N. Dodl, P.

          Gherman, J. Duke, and F. Ventre to prepare the statement and

          have it ready for review by the University Library Committee

          at its next regular meeting on May 1.

 

    II.   VTLS COMMITTEE APPOIMTMENTS

 

          P. Gherman has received several suggested names of people to

          serve on this committee. The committee will be composed of 4

          librarians, 4 teaching faculty, a graduate and an

          undergraduate student. Since there can't be a faculty member

          from every college, there should not be more than one member

          from a single college.  Further recommendations would be

          welcome, and P. Gherman should receive them within a week.

          The duration of the committee assignment will probably last

          most of next year.

 

  III.    LIBRARY ANNOUNCEMENTS

 

          A.   The library has signed a contract with Oce for new photo-

               copy equipment. These machines are designed specifically

               for library use, and they should be installed by May 1.

               In Newman there will be a mixture of card and coin

               machines.

 

          B.   Dr. Don Simpson, Director of the Center for Research

               Libraries will be here on May 1, and his presentation

               will be the main agenda item.  There will be a luncheon

               meeting with Dr. Simpson and a presentation in the

               Library Board Room at 2:00 p.m.

 

  The meeting was adjouned.

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