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Governance Minutes ArchiveApril 3, 1989
UNIVERSITY LIBRARY COMMITTEE MINUTES April 3, 1989 PRESENT: John Bowen, Vet Medicine Sangmoon Hahm, Business Eugene Carson, Provost's Office (for N. Tideman) Jesus De La Garza, Engineering Loke Kok, Agr. & Life Science (for M. Vorster) Francis Ventre, Architecture Norman Dodl, Education Jane Wentworth, Human Resources Jack Duke, Faculty Senate David West, Arts and Sciences Paul Gherman, Library GUESTS: Bela Foltin, Library Charles Litchfield, Library (LFA) Phyllis Johnson, Library Jo-Ann Cowie ABSENT: Nancy Harris, SGA Milan Patel, GSA MEETING SUMMARY: The meeting was called to order. The minutes of the last meeting were approved as submitted. P. Gherman introduced Jo-Ann Cowie, a visiting librarian from New Zealand who will be working in the University Libraries for the next three months. The University Library Committee reaffirmed a policy on branch libraries. A subcommittee was named to draft a statement to be sent to the University Council and Faculty Senate. MEETING DETAIL: OLD BUSINESS I. REVIEW OF POLICY STATEMENT REGARDING ESTABLISHMENT AND SUPPORT OF BRANCH AND DEPARTMENTAL LIBRARIES: P. Gherman read a draft statement he prepared after reviewing all pertinent materials located in the library archives pertaining to branch libraries. Extended discussion followed by the University Library Committee members. It was then moved and seconded, and unanimously agreed, "To accept, as modified by discussion, and to incorporate into the minutes the following statement, as a reaffirmation of the policy regarding library branches." History Newman Library was constructed in 1955, and in 1970, then President Hahn stipulated that library resources be centralized into the main collection in Newman Library. In 1971 this policy was reviewed and reaffirmed by the University Library Committee and passed by the University Council. Since that time, creation of a branch library has required action by the Board of Visitors. The University Self Studies of both 1974-75 and 1987 reaffirm the commitment to maintain a centralized library system. The establishment of a branch library is seen as an expansion of existing library services. A definition of a branch library was developed by the library committee in 1971 and is reaffirmed as expanded below. Definition A branch library is part of the main library and has the following characteristics: 1. It is physically separated from the central library facility. 2. The personnel of the branch library are directly responsible to the library director and are part of the library staff. 3. The branch library collection is purchased through university library funds. 4. Operating procedures for a branch library are the same as for the main library. 5. Branch library records are prepared by the main library personnel and are part of the online cataloging database. 6. The holdings of the branch library are available to all of the academic community and available for interlibrary loan to other libraries. 7. A branch library will serve an academic program which is broader than that of a single academic department. NEW BUSINESS I. PREPARATION OF STATEMENT OF NEED FOR THE UNIVERSITY COUNCIL N. Dodl: Following the meeting at which Dr. Heterick spoke to the committee, there had been discussion about writing a "statement of need" to be sent to the University Council, and perhaps to other groups as well, indicating the position of the University Library Committee on the needs of the library. P. Gherman: At Vice President Heterick's request a statement concerning the library's budget was prepared and sent to Vice President M. Ridenour. At his meeting on the budget, President McComas said he was going to ask for additional funds for books for the library. P. Gherman had a chance to speak to Dr. McComas and to express his concern that adaquate funding for the operating budget is the most pressing library budget need. N. Dodl: In light of discussions held by the Faculty Senate in recent months, the statement from the University Library Committee about the ways in which the Committee would like to see the library budget altered and expanded might possibly be sent to that body as well. Discussion followed in which committee members agreed that a statement should be developed making broadly known to the faculty the library budgetary issues which have already been presented to the University administration. N. Dodl appointed a subcommittee composed of N. Dodl, P. Gherman, J. Duke, and F. Ventre to prepare the statement and have it ready for review by the University Library Committee at its next regular meeting on May 1. II. VTLS COMMITTEE APPOIMTMENTS P. Gherman has received several suggested names of people to serve on this committee. The committee will be composed of 4 librarians, 4 teaching faculty, a graduate and an undergraduate student. Since there can't be a faculty member from every college, there should not be more than one member from a single college. Further recommendations would be welcome, and P. Gherman should receive them within a week. The duration of the committee assignment will probably last most of next year. III. LIBRARY ANNOUNCEMENTS A. The library has signed a contract with Oce for new photo- copy equipment. These machines are designed specifically for library use, and they should be installed by May 1. In Newman there will be a mixture of card and coin machines. B. Dr. Don Simpson, Director of the Center for Research Libraries will be here on May 1, and his presentation will be the main agenda item. There will be a luncheon meeting with Dr. Simpson and a presentation in the Library Board Room at 2:00 p.m. The meeting was adjouned.
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Last modified on: Tuesday, 25-Sep-2001 13:57:51 EDT