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Virginia Tech
Governance Minutes ArchiveApril 3, 1991
These minutes were approved as submitted at the ULC meeting on May 1. UNIVERSITY LIBRARY COMMITTEE MINUTES April 3, 1991 PRESENT: John Bowen, Vet Med Kara Goldberg, SGA Carol Burch-Brown, Provost's Off. Francis Kwansa, Human Resources (for Norman Dodl, Education K. McCleary) Holly Ferguson, CSAC J. Scott Poole, Architecture Edward Fox, Arts & Sciences J. D. Stahl, Faculty Senate Paul Gherman, Library Rod Young, Ag. & Life Sciences GUESTS: Shirley Glazener, Library Frances Painter, Library Paul Metz, Library John Straw, Library ABSENT: Arthur Keown, Business Michael Vorster, Engineering Ken McCleary, Human Resources Karen Watson, GSA MEETING SUMMARY: The meeting was called to order at 4:00 p.m. The minutes of the March meeting were approved as submitted. The committee voted to create a Computer and Access Task Force. At the last meeting W. Winstead said that the University administration expected to receive an answer from Richmond by March 15 on the budget submission for capital outlay projects. E. Fox asked that it be put on this agenda so that the information could be shared. REPORTS LIBRARY ANNOUNCEMENTS (P. Gherman): Capital Outlay Projects: P. Gherman has not received any information on the Richmond response to the capital outlay proposals. The chair asked P. Gherman to pursue an answer and inform ULC members by PROFs note as soon as information was available. Library Computer Upgrade (S. Glazener): The library has placed an order for the upgrade of the HP computer. The order was for a field upgrade of the CPU from the HP 3000 series 950 to a series 960 (roughly twice the CPU power of the present machine), additional memory, and additional connections to expand the number of available ports. E. Fox distributed copies of a letter he prepared concerning the computer upgrade and addressed to members of the University Library Committee (see attached). The purpose of the letter was to encourage discussion so that committee members would clearly understand, and be able to explain, the reasons for a $200,000 computer purchase at this time. The experience of the library has been that $200,000 to $250,000 is needed each year to keep the computer capability at the necessary level to allow access to the collection. This upgrade will expand access, allow the library to initiate the electronic check-in of journals, bring up the reserve and acquisition subsystem modules, and give acceptable response time. Budget (P. Gherman): The administration will probably ask all university units for a plan to cut another 6.5% from the budget. That would be in the range of $550,000 for the library and would have a substantial impact on library services and mean a cut in the materials budget. Organization: F. Painter, Assistant Director of Libraries for Personnel and Public Services is appointing a task force to study establishing a separate science and technology reference department within the library. The library will have a draft report for the committee at the next meeting. Serials Review (P. Metz): The project is proceeding as scheduled. The original deadline may need to be put back a week. The academic departments are to be commended for their understanding of the problem and for their cooperation. OLD BUSINESS 1. MOTION TO CREATE A NEW COMPUTER AND ACCESS TASK FORCE This motion was tabled at the February and March meetings for further information. N. Dodl, P. Gherman, and E. Fox prepared and distributed a statement of what the task force would be expected to accomplish. The statement is divided into Purpose, Goals, and Scope (see attached). The task force would have about 8 members, would report to the University Library Committee, and would prepare a progress report by November of this year and a draft report by March 1992. The committee voted unanimously to create the Computer and Access Task Force. E. Fox will serve as chair. The people suggested as potential members have not been contacted and will be announced after appointments have been made. The deliberations of the task force will be central to the direction of the library and contribute to the university's overall planning process. 2. INFORMATION SYSTEMS ISSUES AND GOALS FOR 1991-96 "Information Systems in 1996: a Vision", a rough draft from the ad hoc drafting committee, was distributed to the committee to consider and critique. The document to some extent grows out of the university's larger planning document. It will be studied by the Computer Committee, the Communications Committee, and ULC, and it is expected and hoped that the three committees can reach agreement on the document and put it forward at the university level. ULC members were asked to study the document carefully, solicit comments from colleagues, and be prepared to discuss it at length at the next meeting. The meeting was adjourned at 5:00 p.m. The last meeting of the year will be on Wednesday, May 1.
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Last modified on: Tuesday, 25-Sep-2001 13:57:52 EDT