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November 13, 1991

 

                  UNIVERSITY LIBRARY COMMITTEE MINUTES

                            November 13, 1991

 

  PRESENT:

  Norm Dodl, Education                Mark Smith, Veterinary Medicine

  Paul Gherman, Library               Cortney Vargo, GSA

  Gerald Luttrell, Engineering        James Yardley, Business

  Ken McCleary, Human Resources       Rod Young, Ag. & Life Sciences

  Martha Rose, CSAC

 

  GUESTS:

  Earving Blythe, Interim Vice President  Buddy Litchfield, Library

    for Information Systems               Paul Metz, Library

  Joanne Eustis, Library                  Bruce Obenhaus, Library

 

  ABSENT:

  Carol Burch-Brown, Provost's Office     Megan Hilt, SGA

  Darrell Clowes, Faculty Senate          J. Scott Poole, Architecture

  Edward Fox, Arts & Sciences

 

  MEETING SUMMARY:

 

  The meeting was called to order at 4:00 p.m. The October minutes

  were approved as submitted. An item was added to the agenda

  pertaining to the ULC minutes as they are submitted to the

  University Council. The proposed policy resolution on archiving

  University publications was discussed and tabled until the next

  meeting.  Guidelines on library selection and treatment of

  erotic/controversial material were endorsed by unanimous vote.

  There was preliminary discussion about the library's reporting

  structure within the university.

 

  ADDED AGENDA ITEM: FORWARDING OF ULC MINUTES TO UNIVERSITY COUNCIL

  (N. Dodl):

 

       At University Council it was requested from the floor that

       attachments be included when our minutes are submitted to the

       University Council. It does not appear that other committees

       and commissions presently send to the University Council

       attachments to their minutes. It was the consensus of ULC that

       unless the University Council requires the attachments as a

       matter of policy for all committees and commissions, we would

       continue to submit them without attachments.

 

  OLD BUSINESS

 

       1.   PROPOSED POLICY CONCERNING UNIVERSITY PUBLICATIONS (P.

            Metz):

 

            A draft resolution pertaining to university publications

            was distributed.  It was moved and seconded that the

            policy be adopted and forwarded to the University Council.

            The proposal has been discussed in the library committees

            of some colleges, and their representatives to ULC shared

            the questions that had been raised by their colleagues.

            P. Gherman explained that there were no penalties that

            would be applied if the policy were not complied with; it

            is a way of encouraging campus units to be aware of the

            need and a way of requesting compliance. He suggested

            that the policy would be in the best interest of the

            departments, since the cataloged documents would become

            part of a national database. It is also good for the

            university's image, since a request to the library for a

            document which is unknown, leaves an impression of

            disorganization among university units.  Discussion

            consensus was that the resolution be rewritten in

            university policy format, with a cover letter, which could

            then be discussed in comparison with the resolution

            document.  A motion to table until the next meeting was

            passed.

 

       2.   SELECTION AND TREATMENT OF EROTIC OR CONTROVERSIAL

            MATERIALS IN THE UNIVERSITY LIBRARIES (P. Metz):

 

            Library staff believe that the library should have an

            explicit statement of operational policy on the selection

            and treatment of erotic or controversial materials, which

            has been reviewed and endorsed by the University Library

            Committee, and which would be available as an explanation

            of the selection and treatment practices of the library.

            Briefly stated, such materials will be placed in the

            stacks in their normal call number position. The decision

            to send selected materials to reserve would be made not to

            restrict access, but rather to protect the materials from

            mutilation or theft. The library does not censor what is

            available to any  user, including  minors.   New parental

            consent signature cards have been printed (but are not yet

            in use) with an explanation that control of the subject

            matter of items checked-out by minors is the

            responsibility of the parent.  The University Library

            Committee voted unanimously to endorse the

            erotic/controversial operational policy statement.

 

  NEW BUSINESS

 

       1.   REASSESS REPORTING STRUCTURE OF THE LIBRARY WITHIN THE

            UNIVERSITY (N. Dodl):

 

            The vice president of the University Senate contacted N.

            Dodl and indicated that the Faculty Senate would like for

            ULC to look again at the issue of the reporting structure

            of the library within the university, both in terms of the

            governance system and particularly in terms of where the

            library should report.  The library currently reports to

            the Vice President for Information Systems, who in turn

            reports to the Provost and the President. The library's

            mission and function are seen by some as being quite

            different from that of the Computing Center, CNS, or the

            other units that report to Information Systems. Among the

            119 research libraries that would be considered peer

            institutions, about 60% report directly to the Provost,

            another percentage report to a Vice Provost, and a growing

            percentage to a Vice President for Information Systems.

 

            From a historical perspective, it is worth noting that the

            library reported to John Wilson when he was provost.

            During that time library faculty status was changed from

            having the right to tenure to one of continued appointment

            status.  Sometime after that occurred, and while V.

            Chachra was vice president, the library reporting

            structure was changed.  Some library faculty members

            perceive that they have lost status and certain benefits

            in the process, vis-a-vis the teaching faculty, whose

            colleges report to the provost in a more normal academic

            structure.

 

            On the other hand, there may be benefits to being closely

            allied with the Computing Center. The library computer is

            now scheduled to be moved to the Computing Center. There

            is a natural alliance between the work of the Computing

            Center and electronic access to information, electronic

            publishing, etc.  It was suggested that N. Dodl and

            perhaps one other committee member meet with the provost,

            and with three or four of the deans, to hear opinions from

            other administration sources on this issue, and then

            report back to ULC.

 

  The meeting was adjourned at 5:05  pm.  The next meeting will be  on

  December 11, 1991.

 

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