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Governance Minutes Archive

September 15, 1993

  These minutes were approved as submitted at the ULC meeting on October

  27, 1993.

 

                           UNIVERSITY LIBRARY COMMITTEE MINUTES

                                    September 15, 1993

 

  PRESENT:

  Susan Brooker-Gross, Provost's Off.    Pamela Percha, GSA

  Darrell Clowes, Education              Cal Ribbens, Arts & Sciences

  Joanne Eustis, Library                     (for E.Fox)

  Diane Kaufman, Staff Senate            Mark Smith, Veterinary Medicine

  Gerald Luttrell, Engineering           J. D. Stahl, Faculty Senate

  Lori Marsh, Agri. & Life Sciences      Marie Wall, Architecture

  Ken McCleary, Chair, Human Resources   James Yardley, Business

 

  GUESTS:

  Earving Blythe, VP/Information Sys.     B. Litchfield, Library

  Carol Eggleston, Off. of VP/Info.Sys    Marilyn Norstedt, Library

  Don Kenney, Library                     Frances Painter, Library

 

  ABSENT:

  James Smith, Forestry

 

  The meeting was called to order at 3:00 p.m.  The minutes of the April 1

  4, 1993 were approved as submitted.

 

  NEW BUSINESS:

 

         UNIVERSITY LIBRARIAN SEARCH (E. Blythe, C. Eggleston):

 

         J. Eustis has been Interim University Librarian since March 1,

         1992.  Dr. Carlisle, Senior Vice President and Provost, did not

         wish to fill the position until after the Vice President for

         Information Systems had been named.  The search process is

         now ready to begin.  A draft of the position announcement and of

         the makeup of the search committee was distributed (see

         attachments).  E. Blythe requested that comments and suggestions

         be sent to him via e-mail.  The committee membership and the

         advertisement must be submitted to C. Morton for approval before

         the advertisement is placed.  If possible the ad should be placed

         by October 1 and committee consideration of applications should

         begin by December 1.  E. Blythe sees the position as that of a

         partner to the Vice President for Information Systems in shaping

         the information resources and services to the university.  The

         individual must have a vision for the future and proven ability

         to manage and lead change gracefully.  In response to a question,

         E. Blythe informed ULC that as of the beginning of this academic

         year the University Librarian is a member of the Council of Deans,

         and represents all of Information Systems on the Council.  A

         questioner asked who appoints the search committee.   Three

         positions are designated; the presidents of the Library Faculty

         Association (LFA) and the Library Staff Association (LSA), and

         the chair of University Library Committee (ULC).  College deans

         and others have been asked to suggest names of those to serve on

         the search committee, but E. Blythe is responsible for making the

         appointments.  Suggestions were requested by Friday, September 24.

 

         ESTABLISH MEETING TIME (K. McCleary):

 

         After discussion it was decided to meet on the fourth Wednesday of

         the month, from 3-4 p.m., making the next meeting October 27.  It

         was later pointed out that there would be a conflict with the

         Thanksgiving and Christmas breaks.  That will be resolved at the

         October meeting.  There may also be the necessity for special

         meetings in November or December to meet with the University

         Librarian Search Committee.

 

         LIBRARY REPORT - 1993-94 FY LIBRARY GOALS DOCUMENT (J. Eustis):

 

         The document, Building for the Future: 1993/94 FY Goals was

         distributed prior to the meeting.  The library is working to

         formalize this document and publish it in newsletter form as the

         fall issue of BiblioTech.  J. Eustis briefly went through the

         document for the members.  The paramount goal is to strengthen and

         utilize electronic communication systems and gateway capabilities

         to expand access to information.  A number of initiatives are

         underway to further this effort.  Another focus for the library

         will be an outreach program to the campus.  A librarian will

         meet with each department head and each departmental library

         liaison to explain budget and program issues that would be of

         interest to that department.  Some other items in the document

         that were touched on were: library plans for greater attention to

         preservation; a new information desk just inside the front doors

         in the library lobby; a door-opening system for greater accessi-

         bility for handicapped patrons; and that the new Special

         Collections Librarian's responsibilities will include establishing

         a Friends of the Libary group.  Internally, the library will place

         emphasis on training and staff development.  The ground-breaking

         for the new storage building may be somewhat delayed; it had been

         scheduled for this fall, with completion in a year.  The document

         contains much more in formation and detail.

 

         The library plans to be very involved with Information System's

         Faculty Initiative Program, which is working toward equiping every

         faculty member on campus with a state-of-the-art workstation. Some

         librarians are teaching a part of the program in the use of

         software, and everyone from Information Systems is involved in one

         way or another.

 

  OLD BUSINESS

 

         CLARIFICATION OF MOTION PASSED AT FEBRUARY 10 MEETING

         PERTAINING TO LIST FOR INFORMATION DISTRIBUTION (K. McCleary):

 

         The motion was that each member of ULC submit the names of

         colleagues who should receive the ULC minutes online.  Since not

         all of the colleges have library committees it was felt that this

         was a way to accomplish the "dissemination of knowledge" called

         for in the committee's charge.  The committe members were asked

         to have suggestions ready by the next meeting.

 

         REPORT ON APRIL MOTION TO COORDINATE THE RESPONSE TO THE

         COMMISSION ON GRADUATE STUDIES AND POLICIES REGARDING

         COMMITTEE CHARGE (K. McCleary):

 

         N. Dodl, past ULC chair, had sent to K. McCleary a draft letter

         for committee approval, requesting membership on the Dean's

         Council for the University Librarian.  Since the University

         Librarian now is officially a member of the Council,

         this item can be retired with no further action required.

 

         K. McCleary asked for a motion that a letter be drafted thanking

         Norman Dodl for his service on and chairmanship of the University

         Library Committee.  The motion was made and adopted.  He will

         write to Dr. Dodl.

 

  The meeting was adjourned at 3:50.  The next meeting will be October 27,

  1993.

 

  ATTACHMENTS:

 

  Attachment I

  DRAFT            DRAFT              DRAFT             DRAFT

 

                            UNIVERSITY LIBRARIAN

            Virginia Polytechnic Institute & State University

 

  Virginia Polytechnic Institute and State University (Virginia Tech)

  invites applications and nominations for the position of University

  Librarian.

 

  The University Librarian reports to the Vice President for Information

  Systems and is part of the Information Systems management team.  The

  University Librarian is responsible for providing leadership in all

  Library-related programs.  The University Libraries have a budget of over

  $9,000,000.  The University Libraries include approximately 50 profes-

  sional librarians and 100 paraprofessional staff.

 

  The University Libraries are comprised of Carol M. Newman Library, the

  Art and Architecture Library, the Geology Library, the Library of the

  Virginia-Maryland College of Veterinary Medicine, and a branch library

  serving University graduate programs in Northern Virginia.  A University

  goal is to establish stronger linkage with academic units.  The Libraries

  belong to the Association of Research Libraries, the Center for Research

  Libraries and OCLC/SOLINET. The integrated online catalog system is VTLS.

 

  Virginia Tech is the senior land grant university in the Commonwealth of

  Virginia.  Located in Blacksburg between the Allegheny and Blue Ridge

  Mountains and near Roanoke, the University enrolls approximately 19,000

  undergraduates and 4,000 graduate and professional students in 76 under-

  graduate, 82 master's and 74 doctoral programs administered by nine

  colleges.  Annual research expenditures exceed $131 million.

  The successful candidate should have significant achievement in areas

  relevant to the development and delivery of information resources; a

  demonstrably strong commitment to excellence in scholarship and research;

  knowledge of collection development, public and technical services, and

  information technology.  The successful candidate should be able to

  articulate a vision for the future, as well as demonstrate leadership in

  shaping and managing change.  The successful candidate should have a firm

  grasp of current issues in higher education and the ability to forge

  effective links with faculty and academic programs.  Minimum preparation

  will include an appropriate advanced degree or equivalent experience.

 

  Letters of application with an accompanying vita will be reviewed

  beginning December 1, 1993 and continue until the position is filled.

  Virginia Tech is committed to diversity among its faculty and staff and

  particularly encourages applications from women and minorities.

  Nominations are also invited.  Communications should be addressed to:

                   Search Committee for University Librarian

             Office of the Vice President for Information Systems

                   Virginia Tech, Blacksburg, VA  24061-0152

 

  Attachment II

 

                Professional University Librarian Search Process

                          Search Committee Composition

 

  Committee Chair:

 

  Committee membership: President, Library Faculty Association

                        President, Library Staff Association

                        Two library faculty members

                        One library staff association member

                        An academic faculty member from each college

                        Person from Information Systems

                        Chair, University Library Committee

                        Faculty Senate

                        Student Representative

 

  This committee should be advisory to the Vice President for Information

  Systems who selects the successful candidate in consultation with the

  Provost.

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