Special Collections
University Libraries
Virginia Tech

Duplication of Special Collections Materials

The Special Collections preserves and makes accessible all of its collections, including materials from the Rare Book collection, University Archive, manuscript collections, and historical maps and photographs. While some materials cannot be duplicated because of their fragility (which is determined by the department staff) or donor restrictions, most of the materials may be copied. Books and vertical files held in the Rare Book Room may be photocopied by the patron at a self-service photocopier in Newman Library. A photo I.D. is required to remove material from the department. All other materials must be photocopied or duplicated by department staff. All duplications done by department staff must be paid for before they are made, given, or mailed to the requester. There is a one to two week turnaround time for each order, depending on its size. Patrons will be notified if more time is needed to fill an especially large order. Payment can be made by check, payable to "Treasurer, Virginia Tech," or by cash. Prices are subject to change without notice.


Regular photocopies cost $.25 per page. For color or oversize items that require special arrangements, there is a $1.00 per item charge in addition to the cost of the copies. Since large orders usually cannot be filled immediately, please arrange with the department staff for a pick-up or mailing date.

Photograph Duplication:

Photograph duplication is done at the Virginia Tech PhotoGraphics Department, located on campus. There is a one to two week turnaround time for reproduction orders. Rush orders will double the price of any order. Please speak to department staff about costs of special services.

Cost per photograph:

$9.00 8"x10" custom B&W print
$8.00 5"x7" custom B&W print
$7.50 4"x5" custom B&W print

Mailing costs:

$2.00 1-50 pages (U.S. destination)
$4.00 51-200 pages (U.S. destination and orders outside of the U.S. of 50 and fewer pages)
$6.00 over 200 pages (U.S. destination)
$10.00 destination outside of the United States (on orders over 50 pages)

Conditions Governing Use of Special Collections Materials

Copyright Restrictions:

The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies and other reproductions of copyrighted material. Libraries and archives are authorized to furnish reproductions for specified purposes, including private study, scholarship, and research; publication; and public exhibition. This institution reserves the right to refuse to accept an order if, in its judgment, fulfillment of that order would involve violation of copyright law.

Publication or Public Exhibition Use:

Permission to use department materials for publication or public exhibition must be obtained in writing from the Special Collections and the copyright holder. In a written application please indicate which items you are seeking to publish or exhibit and where you wish to publish or exhibit them. The Special Collections would appreciate receiving copies of any magazines, books, or exhibit catalogs using items from the collections. Use of any archival copies must be only for the purpose stated. If you later wish to make a different or additional use of department material (particularly if you will be publishing or exhibiting them), you will need to contact the Special Collections Department for permission.

Use of the following credit line for publication or exhibit is required:

[Title of Collection]
Special Collections
University Libraries
Virginia Tech
Blacksburg, Virginia

There are two addresses for the Special Collections, depending on the item being sent.

If you are sending a letter via regular mail, the address is:

Special Collections
University Libraries
P.O. Box 90001
Blacksburg, VA 24062-9001

If you are sending a package via U.P.S. or other carrier, the address is:

Special Collections
Newman Library
Virginia Tech
Blacksburg, VA 24061-0434

Other information:

Department telephone: (540)231-6308
FAX: (540)231-9263

If you have questions about the materials in the Special Collections Department, please contact:

Special Collections Online Reference, or
Gail McMillan Head, Digital Library and Archives
University Libraries
Virginia Tech
e-mail: specref@vt.edu

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Last updated: June 21, 2000 (GS)