Bradley Daigle report on page progress to date and distributed a table listing guides marked up since the beginning of the project. We are a little behind meeting our goals for the project but this is probably the result of technical difficulties in the last couple of weeks. George Mason is to be commended for almost meeting their yearly goal in just two months.
Technical update: The forms are finally set. There will be no other major revisions to the forms. They will remain as they are as of the end of November. The clip library has been revised and should be stable. Initially this was not a valid EAD DTD but corrections have been made and our <dsc>s should now parse and be valid EAD documents. The UVA server will kill any document that takes more than 15 minutes to parse. If you have a very long document (42 MS Word pages or longer or 10,000 lines of marked up text) contact Bradley before you parse. The server has been fixed and there should no longer be parsing problems. The server will stop after 20 errors and report them to you. If you document has parsed previously, you can go ahead and publish it and the parsing function will be performed automatically. If you receive a "Saxon servlet" error when trying to view a published file, keep hitting refresh until it appears.
Tracking Database: There is now an e-mail submit form in the tracking database that should be used to notify Bradley when a guide has been completed, marked up and published.
Production Server: The VHP project is still not residing on the new server at UVA. The programmers have worked out the aliases for this machine that will be ead.lib.virginia.edu and speccoll.lib.virginia.edu. This server has been configured to parallel the e-text library server. The date for moving our VHP data from its current server to this large production server is unknown at this time. Edward is hoping to have a test period on this server before the Christmas break. We will use the style sheet that is currently on the server and migrate it to the new production server. At a later date, modifications can be made to the stylesheet.
The group discussed mark-up for box/folder. The group agreed to one preferred format for the Virginia Heritage Project: box-folder combination. Edward will edit the retrospective conversion guidelines and send out a notice to the group.
Bradley set up a schedule to visit W&M, ODU, GMU and Virginia Tech. He will visit VCU after the holidays.
The group agreed it would be good to demonstrate the database at the 2002 annual meeting of the Southern Historical Association. Susan Riggs will submit the request to present. The meeting will be held in Baltimore, Maryland.
The group discussed the timetable and activities for the next few months.
Timetable January-February 2001:
- Visit VCU
- Plan for training of 2nd year participants
- Plan for presentation to the VIVA Steering Committee scheduled for March 2001
- Send guides from each VHP participant to UVA so that all institutions will be represented in the database for the March 2001 VIVA Steering Committee meeting
- Review minutes to document first phase of project and prepare to compile annual report
- Draft questions to be included in an evaluation of the training of first year participants
- Plan for SAA presentation, if accepted
The next Executive Committee meeting will be held January 19, 2001 in Charlottesville.
http://spec.lib.vt.edu/viva/VHP/minutes/20001201exec.html
Created 12/23/03 by Mark B. Gerus