Present: John Kneebone (LVA), Gail McMillan (VT), Paul Koda (GMU), Ned Berkeley (UVA), Joyce Ogburn (ODU), Kay Domine (W&M), Betsy Pittman (VCU).
VCU is waiting on equipment to hire staff.
W&M has spent approximately $5,000 on two pentium PCs and software. It is expected that $9000 will be expended on porject staff and $5000 on additional memory for the library mainframe to accomodate Special Collections materials.
ODU received funds in December. Will be spending about $10,000 on equipment and software. Staff is hired and ready to go.
UVA will not be receiving this funding but grant sponsored projects support this year's initiatives and are going well.
GMU has been scanning every day and has used funding for staff.
VT has made arrangements with PhotoGraphic Services for scanning and will also pay students to enter metadata into the Scholarly Communications Project's Digital Imagebase with VIVA funds.
Nancy forwarded a message from Carol Pfeiffer regarding Gale's interest in packaging Special Collections projects for sale to interested parties. Betsy will set up a meeting with their representative in March to determine what they are doing and how they (Gale) envision such a project. SCC will not make any commitments at this point other than as a opportunity to meet with individuals responsible for the documentary heritage at these repositories.
Betsy passed around the responses received to date from the survey sent out this past fall. Two school systems have responded and Betsy will draft a thank you and clarification of issues raised.
Generally agreed that this is a good idea. Betsy will contact Barbara Balston at LVA to confirm with their calendar.
Kay distributed narrative suggestions of page layouts she believes may work for the VIVA SCC page as we expand and add more information. Gail will draft the suggestions for review (on line) by the March meeting.
Paul--GMU has begun an electronic documentary history of the institution and welcomes comments. The exhibit consists of the 100 most important documents in conjunction with GMU's 25th anniversary as an independent institution. The URL is forthcoming. Also the Planned Community Archives has a brochure and has instituted scanning on demand. Paul was asked to keep some statistics for future planning.
Ned--The scanning has been completed on the grant funded project to scan a local glass plate negative collection. Work is progressing to describe the images for a complete database.
Gail--Suggested a discussion on electronic theses and dissertations (ETDs) at a SCC meeting.
The meeting adjourned for a tour of the new Library of Virginia.
Respectfully submitted,
Betsy Pittman, Chair
Dear :
Thank you for responding to the VIVA Special Collections Committee survey. This year the six doctoral institutions will be scanning and making available a variety of full text materials from their collections. The unifying subjects are collections of regional significance and the Civil War. Please remember that copyright is a major consideration when deciding what should be scanned and made available to the world via the World Wide Web. Materials that should be accessible within the near future include Early American fiction and images of the Charlottesville area (from glass plate negative collection), Planned Communities in Northern Virginia, admission of women to William and Mary and the papers of the Jamestown Corporation, reports of the Richmond First Club and the papers of Clarence Townes in addition to images from the Railroad collections at Virginia Tech and a wide selection of Civil War related items.
In regard to your expressed concerns for other materials accessible on line I refer you to the main VIVA homepage [http://www.exlibris.viva.lib.va.us or VIVA Special Collections http://spec.lib.vt.edu/viva/viv.htm]. The libraries of the VIVA institutions are accessible from this one address and I believe you will find that a major portion of what your faculty have requested has been linked. From the libraries one can access University departments (i.e. admissions), subject oriented sites and major search Web search engines. I have compiled a brief list of sites that may be of interest.
Sincerely,
Betsy Pittman, Chair
VIVA Special Collections Committee
Several Virginia institutions are accessible from the main Special Collections page including the Library of Virginia, The Mariner's Museum, and Virginia Military Institute.
http://spec.lib.vt.edu/viva/minutes960916.html
entered January 27, 1997